Contract Services Analyst, Senior

Description

Hennepin County's Purchasing and Contract Services department is currently seeking a Senior Contract Services Analyst. This position will focus on procurements for various Hennepin County departments, including Land Information and Tax Services (LITS), Facility Services, and Public Works departments. The scope of the procurements shall include general and construction related procurements.

This position is in the County's Central Purchasing and Contract Services Department, part of the Disparity Reduction line of business. The department is responsible for procuring goods and services through a process that is legal, fair, and accessible to businesses. We are committed to supporting the County's small and historically underutilized business communities. We work to ensure that we contract with vendors that share the county's commitment to responsible social, economic, and sustainable procurement.

Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit employee referral program.

Location and hours:

This position is remote. Remote workers may be required to come on-site 0 to 12 days a year for work meetings, trainings, or for any other reasons that their supervisor may deem necessary (may include additional days for onboarding and new employee training). Supervisors will provide as much advance notice as practicable. Work hours will be Monday through Friday, between 8 a.m.

• 5 p.m., with some flexibility. Based on business needs of this position, hires must live in or relocate to Minnesota.

New employees who are hired into remote or hybrid positions between January 2, 2022 to December 31, 2024, will receive $500 toward the cost of establishing consistent internet connectivity, payable upon completion of 6 months of employment.

About the position type:

This is a full-time, benefit earning position.

This position is internally classified as a Contract Services Analyst, Senior.

Click here to view the job classification specification.

In this position, you will:

• Manage and coordinate the competitive bid process for the purchase of goods and services, including drafting and reviewing specifications, submitting the solicitation, evaluating bids or quotes with county staff, and facilitating the contract award.

• Manage and coordinate the request for proposals (RFP) process for the purchase of services on behalf of county departments, including drafting RFPs, submitting the solicitation, facilitating proposal review by the department, and participating in contract negotiation.

• Manage an existing portfolio of contracts for various Hennepin County departments, Including Land Information and Tax Services, Facility Services, and Public Works or other departments as assigned by the Purchasing Director.

• Provide guidance to county departments on purchasing policies and procedures, including following applicable Minnesota law and the Hennepin County Purchasing Rules.

• Evaluate procurements for opportunities to include small businesses and reduce disparities in county contracting.

• Liaison with the County Attorney's Office, County's Risk Manager, County's IT department, and other County departments as needed in contract development, solicitation, or negotiation.

• Collaborate with county departments when developing or preparing a new contract or a contract for renewal, review contracts with staff to ensure they understand the key elements, review, and edit contract specifications, and provide training and review when needed.

• Assist departments with contract compliance, and document and communicate vendor contract related issues or disputes and co-facilitate meetings as necessary.

Need to have:

• One of the following:

• Eight or more years of relevant contracting, procurement, or purchasing experience.

• Master's degree or higher in business administration, public administration, health care administration, public health, or a social services academic area and two years of contracting or purchasing experience.

• Bachelor's degree in one of the above fields and three years or more of contracting, procurement, or purchasing experience.

• Bachelor's degree in any field with a minimum of two courses in business administration, public administration, health care administration, public health, or a social services academic area and four years or more of relevant contracting, procurement, or purchasing experience.

Nice to have:

• A law and/or construction management degree.

• Experience:

• With procurement system and processes, and interfaces with financial systems.

• With construction procurements and services.

• Exploring procurement methods that increase opportunities for small and underutilized businesses.

• Managing all aspects of procurement and contracts.

• Procuring goods and services through an RFP or bid process.

• In contract drafting and negotiation.

• Developing solicitation documents.

• Analyzing and mitigating legal and business risks.

• Mediation and conflict resolution.

• Analyzing and interpreting federal and state statutes, rules, and regulations.

Knowledge of governmental procurement best practices.Ability to:

• Work with the County Attorney's Office to review legal concerns and develop contract language.

• Establish and maintain working relationships with internal and external partners.

• Provide excellent customer service during the purchasing or contracting processes.

• Communicate verbally and in writing with all levels of staff and policy leaders in the county.

• Promote an equitable, positive, and respectful work environment that values cultural and diversity among all employees.

About the department:

In Purchasing and Contract Services, we make it our mission to join with county departments to purchase goods and services through a process that is legal, cost effective, fair and accessible to businesses and to ensure that we contract with vendors that share the county's commitment to responsible social, economic, and sustainable procurement.

About Hennepin County:

Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.

Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (select Guest).

Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.

Your future. Made here.

Watch this video for application best practices and tips.

This posting may be used to fill current and future vacancies.

This position may have access to systems or other documentation that contains HIPAA data.

Invitations to interview will be based upon an assessment of education and experience.

Final candidates may be required to complete a criminal background check.

If you have any questions, please contact:

Majestanina Vang

Majestanina.Vang@Hennepin.us

Why work here?

Hennepin County embraces the Total Rewards philosophy. We want our employees to succeed - not only at work but as they move through life and its milestones. We offer advantages and opportunities others can't - including:

• Meaningful work

• Public service

• Competitive pay

• Work-life balance

• Generous benefits

• Opportunities to grow

• Commitment to your success

By working in public service, we are a part of something larger than ourselves. Together, we support those in need. We help people access information and services. We empower vibrant and diverse communities. We serve residents.

Employee Benefits Summary

Visit our benefits page to learn more: bridge.hennepin.us/eligibility.

If you are a current Hennepin County employee please be aware that any change in job classification may affect your current benefits (such as a conversion from Vacation/Sick Leave to Paid Time Off and/or enrollment in a Health Care Saving Plan.) Information about the impact of job changes on benefits can be found here.

01

This position is remote. Remote workers may be required to come on-site 0 to 12 days a year for work meetings, trainings, or for any other reasons that their supervisor may deem necessary (may include additional days for onboarding and new employee training). Supervisors will provide as much advance notice as practicable. Work hours will be Monday through Friday, between 8 a.m.

• 5 p.m., with some flexibility. Based on business needs of this position, hires must live in or relocate to Minnesota.

Are you willing and able to meet this requirement?

• Yes

• No

02

In which of the following areas have you earned a bachelor's degree or higher? Check all that apply.

• Business administration

• Public administration

• Healthcare administration

• Public health

• A social services academic area

• Another field which includes two courses in business administration, public administration, health care administration, public health, or a social services academic area

• None of the above

03

What is the highest level degree you have earned in the area(s) indicated above?

• Master's degree

• Bachelor's degree

• Neither of the above

04

List your relevant education making reference to area(s) of study, school(s) attended and credits/certificate(s)/degree(s) earned. If you do not have education relevant to this position, type "None" in the space provided.

05

List the courses you have completed in the subject(s) you selected above. If you do not have any courses to report, type "None" in the space provided.

06

How many years of experience do you have performing contracting, procurement, and/or purchasing work?

• I do not have this experience

• Less than 2 years

• 2 years or more, but less than 3 years

• 3 years or more, but less than 4 years

• 4 years or more, but less than 5 years

• 5 years or more, but less than 6 years

• 6 years or more, but less than 7 years

• 7 years or more, but less than 8 years

• 8 years or more

07

Briefly describe your contracting, procurement, and/or purchasing experience, referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.

08

Do you have a law and/or construction management degree?

• Yes

• No

09

How many years of experience do you have with procurement system and processes, and interfaces with financial systems?

• I do not have this experience

• Less than 1 year

• 1 year or more, but less than 2 years

• 2 years or more, but less than 3 years

• 3 years or more, but less than 4 years

• 4 years or more

10

Briefly describe your experience with procurement system and processes, and interfaces with financial systems, referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.

11

How many years of experience do you have with construction procurements and services?

• I do not have this experience

• Less than 1 year

• 1 year or more, but less than 2 years

• 2 years or more, but less than 3 years

• 3 years or more, but less than 4 years

• 4 years or more

12

Briefly describe your experience with construction procurements and services, referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.

13

Do you have experience exploring procurement methods that increase opportunities for small and underutilized businesses?

• Yes

• No

14

Briefly describe your experience exploring procurement methods that increase opportunities for small and underutilized businesses, referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.

15

Please choose the one recruitment source that best describes how you first learned about this job opening. Please review all possible choices before making your selection. Your response to this question helps us evaluate the effectiveness of our recruitment methods.

• College or university (job board, career services, or instructor)

• Community or nonprofit organization (counselor, job board, etc.)

• Employee or recruiter of Hennepin County

• Friend or family member that is not a Hennepin County employee

• Hennepin County job notification emails

• Indeed.com

• Job fair or networking event

• LinkedIn

• Print advertisement (flyer, postcard, billboard, transit ad, etc.)

• Professional association (job board or email)

• Social media (Facebook, Twitter, Instagram, etc.)

• www.hennepin.jobs or www.governmentjobs.com

• Other

16

For the recruitment source selected above, please provide the specific name of the person, website, or media source.

Required Question

Agency Hennepin County

Address Hennepin County Government Center

300 South Sixth Street

Minneapolis, Minnesota, 55487

Phone 612-348-7855

Website https://www.hennepin.us/jobs