Under general direction, is responsible for coordinating, monitoring, and analyzing contracts with outside agencies and vendors. Under the direction of the Department Head formulates contract provisions and performance requirements. Exercises no supervision.
WORK LOCATION: 457 Sandau Road
Essential Job Functions
Prepares contracts, reviews contract provisions, and monitors contract Compliance for the Department of Aviation's Planning and Administration Division.
Determines the necessity for amendments or extensions of existing contracts.
Reviews charges assessed by contractors and vendors in the performance of services.
Serves as the liaison between the Planning & Administration Division and various internal and external customers such as consultant's, contractors, and federal agencies.
Implements the procurement process for the Planning & Administration Division.
Prepares written reports for management review.
Formulates and coordinates the procurement of bids and proposals.
Reviews contract performance requirements for completeness and accuracy.
Consults with management regarding contracts, departmental issues, problems, and related matters.
May take part in negotiations, terminations, and re-negotiations of contracts.
May assist department in preparing audit responses and resolutions to audit reports from external and internal entities.
Performs related duties and fulfills responsibilities as required
Bachelor's Degree from an accredited college or university.
Two (2) years of contract preparation and monitoring experience.
Experience with construction contract administration.
Experience administering grant-funded construction projects.
Experience procuring grant-funded construction projects.
If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
Knowledge, Skills, and Abilities
Knowledge of contract negotiation procedures and techniques.
Knowledge of contract administration procedures.
Knowledge of procedures and techniques used in developing contracts.
Knowledge of basic accounting principles and practices.
Knowledge of procedures and methods used to develop construction and professional service agreements.
Knowledge of legal terminology used in contracts and construction and professional service agreements.
Skill in utilizing a personal computer and associated software programs.
Ability to communicate clearly and effectively, both verbally and in writing.
Ability to develop and maintain effective working relationships with those contacted in the course of work.
Ability to develop written reports and presentations.
City Of San Antonio, TX