Contract Manager, Full-Time, Days

Northwestern Medicine Chicago , IL 60602

Posted 2 months ago

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, youll have the opportunity to join our quest for better healthcare, no matter where you work within the Northwestern Medicine system. At Northwestern Medicine, we pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, we take care of our employees. Ready to join our quest for better?

Description

The Contract Manager is responsible for supporting the negotiation and management of NMHC's supply, purchased services, and capital equipment contracts. This individual has mastered the business and legal provisional requirements, contract procedures, and all relevant policies and maintains the accountability for supply chain contract standardization and consistency throughout the organization. The individual will work with NMHC staff and external vendors to develop mutually agreeable terms and conditions for the procurement of goods and services, consistent with NMHC overall goals and strategies. The position reports to the Manager of Contracting Services within the Supply Chain Management Department.

Contract Negotiations:

  • Negotiate on behalf of NMHC with vendors that provide supplies, purchased services, capital equipment to the hospitals.

  • Demonstrate a thorough understanding of NMHC purchase order terms and conditions, master service agreements, placement agreements, and Short-Term Lease Agreements, as well as contractual policies and procedures. Evaluate potential agreements to ensure consistency with these guidelines.

  • Work with NMHC customers to understand their business requirements, advise customers on business and legal risks, and represent overall customer interests during vendor negotiations.

  • Articulate NMHC legal and business positions to suppliers, and respond to supplier requested modifications.

  • Negotiate mutually agreeable business terms to ensure that user needs and overall NMHC goals are met.

  • Collaborate with NMHC Office of General Counsel to validate their position on open legal provisions and finalize legal terms.

  • Represent NMHC legal position during negotiations as appropriate.

  • Communicate substantive contract provisions and potential business risks to the Manager of Contracting Services and Director, Supply Chain Management, the VP and Chief Supply Chain Executive and other NMHC staff as appropriate.

  • Facilitate timely review and completion of agreements.

Manage Vendor Relationships:

  • Develop and maintain long term relationships with vendor corporate and contracting personnel to support NMHC strategic goals and ensure consistency as contracts for varied products and services are negotiated with the same vendor.

  • Participate in quarterly and annual business reviews for major vendors.

  • Participate in development of new corporate contracts and review of expiring agreements.

  • Track financial performance, utilization and business protections associated with executed agreements.

  • Monitor compliance with contractual terms.

  • Provide guidance in dispute resolution.


Operational Responsibilities:

  • Draft, negotiate and finalize supplies, purchased services, and capital equipment purchase agreements in accordance with contractual policies and procedures.

  • Draft, negotiate and finalize routine amendments, extensions, short form contracts, and other documents that utilize NMHC standard contract templates.

  • Evaluate new, existing, and revised Group Purchasing Organization agreements.

  • Establish and maintain complete contract files, including vendor contacts, contract progression stages, and final executed agreements.

Additional Responsibilities:

  • Special projects and other responsibilities as directed by the Manager of Contracting Services.

Qualifications

Required:

  • Bachelor's Degree in Business, Management, Finance, Healthcare, or Pre-Law.

  • Three years of relevant experience in a consulting firm, healthcare organization, or contracting department negotiating a substantial contract portfolio. Thorough understanding of business contracting principles.

  • Supply Chain Management experience with an emphasis in contracting and purchasing.

  • Excellent written/verbal communication and presentation skills. Ability to communicate to a diverse audience ranging from senior executives, physicians, legal counsel, department managers, and all levels of supplier management.

  • Strong organizational and time management skills with ability to prioritize according to deadlines and the flexibility to manage multiple objectives. Demonstrated ability to work independently towards a deadline.

  • Consistent level of output with focus on detail and accuracy.

  • Skilled in utilization of Excel, Word, and PowerPoint.

Preferred:

  • J.D. from an accredited law school or Masters in Business Administration, Health Care or Law

  • License to practice law by state bar; Illinois preferred

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Contract Manager, Full-Time, Days

Northwestern Medicine