Requisition No: 146681
Agency: Management Services
Working Title: CONTRACT MANAGER - CS - 72000296
Position Number: 72000296
Salary: $42,437 - $47,437 Annual
Posting Closing Date: 03/12/2020
Division of Real Estate Development and Management
State of Florida Department of Management Services
This position is located in Tallahassee, Fl
The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and DMS' Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, technology, private prisons, fleet, and federal property assistance programs utilized throughout Florida's state government. DMS is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government. DMS facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state's workforce. It is against this backdrop that DMS strives to demonstrate its mission, "We serve those who serve Florida." Under the leadership of DMS Secretary Jonathan Satter, DMS' employees embody four pillars on a daily basis: lead by example, serve with excellence, create efficiencies, and challenge the status quo.
The incumbent in this position shall monitor contracts and communicate with Facilities Managers and other contract managers to ensure statewide reporting spreadsheets on the Division's share drive are completed within specified timeframes and all appropriate corrective actions are completed.
Manages assigned statewide service contracts for the Division which entails:
Monitoring, evaluating and reporting contractor performance by regularly reviewing performance tracking spreadsheets
Maintaining regular communication with the Facilities Managers and contractors through telephone calls, emails, and meetings
Maintaining electronic contract files and hard files to ensure all documentation is kept up to date. This documentation can include contracts, amendments, renewals, extensions, insurances, noted deficiencies, etc.
Conducting periodic announced and unannounced inspections (site visits) at the facilities.
Documenting noncompliance of contract deliverables
Ensuring corrective action plans are in place to address noncompliance issues
Following up with the Facilities Managers and contractors to ensure corrective actions have been taken to resolve noncompliance issues;
Maintaining current certificates of insurance and performance bond renewals.
Resolving issues with contractors as needed.
Drafting preliminary amendment and associated routing documents for any changes to the contracts.
Assisting with draft, review and approval process for new solicitations.
Some travel required.
The incumbent shall coordinate and communicate with appropriate Operations and Maintenance management and staff by meeting periodically with the Bureau Chief, Deputy Bureau Chiefs, and Facilities Managers to discuss contractor performance, noncompliance issues, and corrective actions. The incumbent shall be responsible for maintaining assigned reports and dashboards associated with contractor performance.
Perform other duties as required.
Knowledge, Skills, and Abilities:
Knowledge of statutes, rules and best practices related to state contracts.
Skilled in Microsoft Suite software including PowerPoint, Outlook, Word, and Excel.
Ability to effectively manage state contracts and work with contractors to ensure contract compliance.
Ability to research, analyze and communicate specifications, conditions, and regulations pertaining to bids, contracts and/or pricing.
Skilled in measuring, tracking, evaluating, analyzing and reporting contractor performance.
Ability to apply and implement rules, regulations, policies, and procedures relating to the purchasing and contracting process.
Ability to maintain clear and consistent purchasing/contract records.
Ability to communicate effectively, both verbally and in writing.
Ability to establish and maintain effective working relationships with others.
Ability to understand and apply applicable rules, regulations, policies, and procedures.
Skilled in creating efficiencies.
Ability to use logic and analysis to identify the strengths and weaknesses of different approaches.
Ability to work independently and as a team member.
Ability to evaluate information and data to make decisions and solve problems, choosing the best solution.
Ability to take initiative to handle responsibilities without instructions from others.
Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork
A bachelor's degree from a college or university and a minimum of one year of experience in professional procurement, contract management, or another related field. Experience in professional procurement or contract management can substitute on a year-for-year basis for the college education.
Florida Certified Contract Manager, Florida Certified Contract Negotiator or Project Management Professional certification is preferred
Valid and applicable Driver's License
Ability to travel on occasion
This position requires prolonged periods of time walking, standing, sedentary work and repetitive motion and ability to drive and/or fly for long distances.
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses.
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants to notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Nearest Major Market: Tallahassee
State Of Florida