Contract Management Specialist IV

Posting Title Contract Management Specialist IV Job Requisition Number COA091563 Position Number 106981 Job Type Full-Time Division Name ARR Finance Minimum Qualifications

Education and/or Equivalent Experience:

• Graduation with a Bachelor's degree from an accredited college or university plus four (4) years of experience in a related field.
• A Master's Degree may substitute for required experience up to a maximum of two (2) years.

Licenses or Certifications:

• None.

Notes to Applicants

Austin Resource Recovery (ARR) is an organization of 500 plus employees that provides residential curbside collection of trash, recycling, and composting to the residents of the Austin metropolitan area. Additional services include bulk and large brush collection, street sweeping, dead animal collection, and a drop-off center for hard-to-recycle items and household hazardous waste.

The Contract Management Specialist IV role focuses on overseeing post-award contract activities, encompassing contract spend monitoring, extensions, renewals, and addressing customer complaints and service requests related to contracts. Duties involve supporting purchasing processes, procedures, and contractual inquiries, including spot buying by soliciting and awarding informal quotes and/or issuing purchase orders. As a team leader and subject matter expert, this role manages daily assignments, coaches, and trains three contract management staff, and handles escalations and inquiries. The Contract Management Specialist IV fills in for the section supervisor as needed. The ideal candidate possesses knowledge of relevant policies and laws, along with experience ensuring contract compliance. Strong analytical, problem solving, and organization abilities are essential for success in this role.

Application: Each individual who submits an Application as provided in the Municipal Civil Service Rules and meet the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview.

A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Your application should reflect your complete employment history (to include all job duties responsibilities and employment dates) on your online application. Be sure to provide job titles and employment dates for all jobs you wish to be considered. The application is an official document; incomplete applications will not be considered (e.g., "see resume" or "see Linked In Profile"). The responses to the supplemental questions inquiring about experience should be reflected on your application.

Skills Assessments: A competency assessment may be required to verify your skill set.

If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution and proof of your professional licenses or certifications.

90-Day Provision for Additional Vacancy: This posting may be used to fill other similar positions within Austin Resource Recovery outside of the division listed above.

Nepotism Policy: The City of Austin Nepotism Policy states, "No person, regardless of job title or length of tenure with the City, shall be employed in a position in which the relative has direct or indirect supervisory authority regarding the terms and conditions of their relative's employment."

Virtual Interviews: Austin Resource Recovery may conduct virtual interviews.

Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Physical Requirements: Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to twenty (20) pounds. Prolonged periods of sitting at a desk and working on a computer.

Benefits: Working with the City of Austin at Austin Resource Recovery (ARR) provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.

Military/Veteran: Veteran candidates will be required to provide a copy of their DD214 at the time of interview.

Tobacco and Vape-Free Workplace: All Austin Resource Recovery locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any ARR worksite - including parking lot or in any personal vehicle located on the premises.

Pay Range

$31.81 - $39.76

Hours

Monday

• Friday 8:00a.m.

• 5:00p.m.

Due to business needs, employee may be required to work some early mornings (6:00a.m.), after regular business hours and some weekends.

Job Close Date 04/25/2024 Type of Posting External Department Austin Resource Recovery Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 1520 Rutherford Lane Bldg. 1, Austin, Texas 78754 Preferred Qualifications

• Contract management experience including addressing vendor issues and handling high level contractual disputes

• Experience interpreting contract specifications and scopes of work for complex multi-year agreements

• Experience overseeing contractor performance and compliance with contract terms

• Experience with government contracting, utilizing cooperatives and making purchases for a government agency

• Ability to travel to more than one work location

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation. Limited signature authority as delegated by the Purchasing Office and relevant administrative bulletins.

• Manages and administers existing contracts by determining compliance through performance monitoring; negotiating and writing amendments and revisions to scopes of work and/or specifications.

• Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims.

• Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and providing advice on all facets of contract development, administration and management.

• Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders.

• Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management.

Responsibilities- Supervision and/or Leadership Exercised:

• May provide leadership, work assignments, evaluation, training and guidance to others.

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of contract law, contracting practices, regulations, policies and techniques.

• Knowledge of contracts, including contract development, contract language, terms, conditions, etc.

• Knowledge of applicable Federal, State and Local laws.

• Knowledge of community resources and structures.

• Knowledge of city practice, policy and procedures.

• Skill in oral and written communication.

• Skill in using computers and related software applications.

• Skill in data analysis and problem solving.

• Skill in planning and organizing.

• Skill in negotiation.

• Ability to interpret policies, procedures and regulations.

• Ability to impartially summarize and evaluate factors related to contracts.

• Ability to write specific terms of conditions for contracts.

• Ability to enforce contractual obligations.

• Ability to resolve complex, contractual issues.

• Ability to establish and maintain good working relationships with other City employees and the public.

• Ability to train others.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA

The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.