Contract Management Specialist 1 / Trainee 1 / Trainee 2 (NY Helps)

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Review Vacancy

Date Posted 06/27/24

Applications Due07/11/24

Vacancy ID161788

• Basics

• Schedule

• Location

• Job Specifics

• Contact

NY HELPYes

AgencyTransportation, Department of

TitleContract Management Specialist 1 / Trainee 1 / Trainee 2 (NY HELPS)

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $49363 to $82656 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 2%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Office of Environment

50 Wolf Road

City Albany

StateNY

Zip Code12232

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

Contract Management Specialist Trainee 1:

A bachelor's or higher degree.

Contract Management Specialist Trainee 2:

A bachelor's or higher degree AND

one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Contract Management Specialist 1:

A bachelor's or higher degree AND

two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

If chosen, you may, at the agency's discretion, be appointed to a higher level. You must inform the agency of any additional qualifications at your interview.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description This position is located in the Office of Environment, Environmental Science Bureau.

Under the direction of a higher-level supervisor/manager, the duties of the CMS Trainee 1 /CMS Trainee 2/CMS1 include, but are not limited to:

• Selecting, requesting, and procuring professional firms to provide the Department with

consulting engineering services.

• Acting as the office point of contact when acquiring engineering and non-engineering professional services and supplemental agreements.

• Coordinating with Regional and Main Office functional groups regarding term agreements, including the Consultant Management Bureau

• Managing approximately 12 consultant term agreements including, but not limited to:

o Assisting in negotiating the cost aspects of engineering services contracts, including salary and non- salary charges;

o Overseeing civil rights activities related to consultant contracts;

o Overseeing consultants' timely and satisfactory performance of work in accordance with the consultant agreement;

o Conducting consultant staff performance evaluations;

o Reviewing and approving consultant invoices, including purchase orders;

o Receiving for each contract in the State Financial System (SFS);

o Coordinating with parties requesting use of the term agreements on scope of action; and,

o Coordination with subject matter experts related to scope, estimates, and review of products

Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.

Additional Comments This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

If you are on the Professional Career Opportunities (PCO) eligible list, please state that along with your score in your cover letter.

Your required educational credentials must have been awarded by an educational institution accredited by a regional, national, or specialized agency recognized as an accrediting agency by the United States (U.S.) Department of Education/Secretary of Education. If awarded by an institution outside of the U.S. and its territories, you must provide independent verification of equivalency. A list of companies that provide these services (fees must be paid to the company you choose) can be found at: http://www.cs.ny.gov/jobseeker/degrees.cfmt

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.

In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Name Bridget Benware

Telephone

Fax

Email Address Bridget.Benware@dot.ny.gov

Address

Street 50 Wolf Road

Office of Environment

City Albany

State NY

Zip Code 12232

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number MO-24-295 and last name in the subject line and referenced in the letter of interest no later than July 11th, 2024, to Bridget.Benware@dot.ny.gov