Contract & Grant Administrator

University Of New Mexico Albuquerque , NM 87102

Posted 4 weeks ago

The Contract & Grant Administrator position will play a critical role in the Cancer Center Research Administration, and will oversee all pre- and post-award grant and contract responsibilities for assigned Cancer Center investigators. This is an excellent opportunity for a self-motivated, highly organized individual with pre- and post-award grant and contract experience to join the Cancer Center administrative team. Specific details of the job duties and responsibilities are:

  • Assist assigned Cancer Center investigators in all elements of pre-award grant and contract development, including budget development, completions of all sponsor and internal forms, obtaining required approvals, document collection and formatting, creating of electronic and paper application packages, liaising with subaward institutions, facilitation of planning meetings, etc

  • Manage research portfolios of assigned Cancer Center investigators in the post-award stage, including, review of regular financial reports and oversight of all grant charges, identification of problems or concerns and development and implementation of solutions, subrecipient monitoring (confirming invoices are received, valid, and paid in a timely manner), participation in close-out process, development and submission of progress reports by due dates, maintenance and oversight of unfunded agreements (MTAs, MOUs, CDAs, SRAs), submission of IRB/IACUC/IBC paperwork as required, effort certifications, etc

  • Tracking and reporting development of planned and pending grant and contract applications, productivity, outcomes, and fiscal "health" of supported programs.

  • Facilitation of hiring of technical staff, and students for supported laboratories, research centers, and/or grant funded training programs.

  • Other duties designed to contribute to achievement of the overall mission, goals, and objectives of the Cancer Center Research Administration office as assigned.

The successful applicant will possess knowledge of the OMB Uniform Guidance, other grant and contract rules and regulations, and be familiar with complex concepts in research administration. They will have excellent skills in the preparation of NIH and other sponsor grant and contract applications including, skills in development of budgets, and the ability to gather large amounts of data and organize this data into the required format per sponsor guidelines. The ability to provide accurate and deadline oriented work is a must. The successful candidate will be expected to either already be familiar with or capable of learning to work within UNM-specific policies related to grants and contracts, compliance requirements, fiscal processes, purchasing, and HR. The University of New Mexico Comprehensive Cancer Center is the Official Cancer Center of New Mexico and the only National Cancer Institute-designated Cancer Center in a 500-mile radius. Its 125 board-certified oncology specialty physicians include cancer surgeons in every specialty (abdominal, thoracic, bone and soft tissue, neurosurgery, genitourinary, gynecology, and head and neck cancers), adult and pediatric hematologists/medical oncologists, gynecologic oncologists, and radiation oncologists. They, along with more than 500 other cancer healthcare professionals (nurses, pharmacists, nutritionists, navigators, psychologists and social workers), provided cancer care for nearly 60 percent of the adults and children in New Mexico affected by cancer. They treated 11,249 patients in 84,875 ambulatory clinic visits in addition to in-patient hospitalizations at UNM Hospital. These patients came from every county in the State. More than 12 percent of these patients participated in cancer clinical trials testing new cancer treatments and 35 percent of patients participated in other clinical research studies, including tests of novel cancer prevention strategies and cancer genome sequencing. The 130 cancer research scientists affiliated with the UNMCCC were awarded almost $60 million in federal and private grants and contracts for cancer research projects and published 301 high quality publications. Promoting economic development, they filed more than 30 new patents in FY16, and since 2010, have launched 11 new biotechnology start-up companies. Scientists associated with the UNMCCC Cancer Control & Disparities have conducted more than 60 statewide community-based cancer education, prevention, screening, and behavioral intervention studies involving more than 10,000 New Mexicans. Finally, the physicians, scientists and staff have provided education and training experiences to more than 230 high school, undergraduate, graduate, and postdoctoral fellowship students in cancer research and cancer health care delivery. Learn more at

See the Position Description for additional information.

Conditions of Employment

  • Employees who provides services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Minimum Qualifications

High school diploma or GED; at least 6 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferred Qualifications:

  • Experience providing support to faculty in leadership roles and problem solving in a complex environment that spans multiple departments and organizations

  • Experience with all stages of pre-award grant and contract development: identification of funding opportunities, guideline review and evaluation, budget development, completions of electronic and paper applications, document collection and formatting, development of subawards, etc

  • Experience with all stages of post-award grant and contract management: review and evaluation of financial reports, oversight of expenses, identification of problems or concerns and development and implementation of solutions, subrecipient monitoring, grant and contract close-out process, development and submission of progress reports, maintenance and oversight of unfunded agreements (MTAs, MOUs, CDAs, SRAs), submission of IRB/IACUC/IBC paperwork, effort certifications, etc

  • Knowledge of OMB Uniform Guidance, particularly related to Cost Principles and allowable vs. unallowable charges on sponsored awards

  • Knowledge of Banner and MyReports

  • Knowledge of UNM Purchasing Policies/Procedures

  • Knowledge of UNM HR Policies/Procedures

  • Experience with EXCEL and MS Word

  • Experience with ERA Commons and NIH ASSIST systems

Additional Requirements Finalists should be prepared to provide official educational transcripts if selected for hire.

Applicants must provide names of 3 past or present supervisors as references that the hiring official can contact. Campus Health Sciences Center (HSC) - Albuquerque, NM Department Research Administration (099K) Employment Type Staff Staff Type Term - Full-Time Term End Date 1 year from the date of hire Status Exempt Pay $2964.00 - $3894.80 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement Temporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage. Background Check Required No For Best Consideration Date 12/9/2019 Application Instructions APPLICANT: Please complete the official application; making sure to include all prior work experience and average hours worked per week. Attach your Current Resume; listing three former or current Supervisor References. Attach your Cover Letter that details how your experience matches the position as described above; including any Preferred Qualifications.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

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Contract & Grant Administrator

University Of New Mexico