Contract Coordinator

Description

Primary Duties

• Perform all work in compliance with company quality procedures and standards.

• Ensures all required documentation is received before advancing equipment contracts for order processing for assigned region.

• Reviews all equipment contract business terms and ensure contract execution.

• Reviews customer PO documents to ensure alignment with contract.

• Create customer's pricing components in SAP. Reconcile the bundled pricing components to the customer's contract YPR1 price.

• Create Equipment contracts in SAP.

• Create Equipment sales orders in SAP.

• Create the Reagent contract in SAP.

• Logs and maintains contractual and logistical information related to equipment orders in CRM through installation.

• Coordinate with supply chain to manage items on open orders (obsolescence, replacement materials).

• Coordinate with FS Admin to dispatch work orders.

• Communicate allocation results to instrument implementation team.

• Communicate backordered items to FSE.

• Invoice equipment at the appropriate time.

• Verify the proper accounting treatment is applied for each equipment deal.

• Coordinate with the install base team for equipment activation and functional location update.

• Create the billing plans for rentals and Equipment leases in SAP timely and accurately.

• Create the MFG and extended warranty contracts in SAP.

• Create and invoice bundled warranty contracts in SAP.

• Monitors contract performance of assigned region and assists with determining compliance with terms and conditions of the contract.

• Assist with internal and external audits as required.

• Assist with month end and year end close activities and related journal entries as required.

• Other duties and special projects as assigned.

Training & Education

• Associate's degree in Business or equivalent work-related experience is required.
• A bachelor's degree in Business is preferred.

Experience

• Minimum of two years accounting experience; preferably in a contract management.

Knowledge, Skills & Abilities

• Proficient with Microsoft office suite: Excel, Word, and PowerPoint.

• Excellent communication skills, both verbal and written

• Effective organization, attention to detail and the ability to meet deadlines are essential.

• Understanding of general accounting principles, to include debits, credits, fixed asset accounting and general ledger account reconciliations.

• Data analysis skills including exporting/importing data, data reporting in excel and ERP