What part will you play?
Warner Bros. Television seeks a Contract Administrator for the TV Legal department. Administrative support to two attorneys in Legal Affairs, including above the line personal service contract drafting, location and equipment lease negotiation and drafting, phones, scheduling and filing.
Receives and processes initial deal memos/assignments received from Business Affairs, Production, TV Music, etc. Prepares initial draft of the contract(s) and certificate(s) and determines correct form(s) and attachment(s). Incorporates deal points and other deal specific terms, as well as standard WBTV terms where necessary. Determines appropriate contracting entity and ensures compliance with WB corporate policies. After review by attorney incorporates changes, and after final review disseminates externally and internally. Prepares drafts of and circulates final legal documents including contracts, deal memos, cover letters, and other legal documents as deemed necessary. Proofs documents for grammatical and typographical errors.
Answers telephones, screens, logs, and places calls. Schedules appointments, meetings, etc. Manages calendar and assists in meeting deadlines. Maintains an organized system of files, ensuring proper indexing of original legal documents, emails and the day-to-day documentation of television legal production. In addition, handles regular recording and boxing of dead show files for removal and storage by Records Processing.
Maintains follow up/tickler system to ensure timely receipt of comments or executed long form agreements. Maintains contract status report for each attorney. Monitoring receipt of signed documents (including updating document profiles) and following up with agents/attorneys on any outstanding paperwork. Responsible for making and circulating all necessary copies of documents and arranging for mailing out of contracts.
Performs other related duties as assigned.
Upon receipt of executed actor TODs, issues standard terms and conditions including pre-approved revision of such terms depending on talent's representation.
Handles all Set Visit requests; prepares and sends Set Visit agreements, interfaces directly with production personnel and organizations to which the Set Visits are being awarded.
Issues initial Certificate of Authorship and follows up to ensure timely receipt of executed copy, which is required both to initiate timely payment and confirm WBTV ownership of all materials as a work for hire.
What do we require from you?
Previous studio television experience required in business or legal affairs. Legal secretarial or office administrative background strongly preferred. Inter-personal skills; knowledge of professional office environment.
Typing: 70 wpm
Knowledge of Windows and Microsoft Word required.
Strong organizational skills and attention to detail required.
Willing to work in a team environment and take direction.
Time Warner, Inc.