Contract Administrator

Position Details

Position Information

Recruitment/Posting Title Contract Administrator Job Category Staff & Executive

• Administrative & Support Department IPO-Project Services Overview

The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Contract Administrator for the Division of Institutional Planning & Operations (IP&O). The Contract Administrator is responsible for managing and overseeing the contract procurement process for university facilities capital projects.

Among the key duties of this position are the following:

• Works closely with various departments and stakeholders to ensure compliance with legal requirements, negotiate contractual terms, and facilitate effective contract management.

• Moreover, this position plays a vital role in minimizing risks, improving operational efficiency, and maximizing financial outcomes through effective contract administration.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Exempt Grade 08 Position Salary Annual Minimum Salary 101444.000 Annual Mid Range Salary 128401.000 Annual Maximum Salary 155358.000 Standard Hours 37.50 Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in business administration, contract management, or a related field.
• A minimum of 5 years of experience in contract administration, procurement, or a related role.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Excellent understanding of contract language, terms, and conditions, as well as legal, state and federal regulatory compliance.

• Position also requires experience in and a clear and through knowledge of building architectural and mechanical systems, construction and project management procedures.

• Project management experience required through all stages of projects including programming, planning, design and construction contract administration.

• Strong negotiation and interpersonal skills, with the ability to effectively communicate complex concepts to stakeholders at all levels.

• Proficiency in contract management software and Microsoft Office suite.

• Exceptional organizational skills and attention to detail.

• Ability to effectively prioritize tasks and work under pressure in a fast-paced environment.

Preferred Qualifications

• A relevant professional certification (e.g., CPCM, CFCM) is a plus.

• Prefer 10 plus years of experience in contract administration, procurement, or a related role.

Equipment Utilized Physical Demands and Work Environment

• Office environment

Special Conditions

• Clean Driving Record

Posting Details

Posting Number 24ST0984 Posting Open Date 04/25/2024 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Off Campus City Piscataway State NJ Location Details

33 Knightsbridge Rd.

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a minimum of a Bachelor's degree in business administration, contract management, or a related field?

• Yes

• No

• Do you have a minimum of 5 years of experience in contract administration, procurement, or a related role?

• Yes

• No

• Pease elaborate on your contract administration experience.

(Open Ended Question)

• Please elaborate on your project management experience.

(Open Ended Question)

Applicant Documents

Required Documents

• Resume/CV
• List of Professional References (contact Info)

Optional Documents

• Cover Letter/Letter of Application