Contract Administrator

Pacific Office Automation Portland , OR 97228

Posted 5 days ago

Pacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us great relationships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more.

At Pacific Office Automation, you will find an amazing technology company full of growth opportunities, great benefits, and passionate coworkers who aim to help you succeed. Among our company goals, we aim to be a long-term employer. That means providing employees with the training and certification they need to keep up with the fast-changing technology of our office machines, devices, and software. At POA, we believe that all voices can and should be heard, regardless of seniority or tenure.


Are you a detail-oriented individual looking for stability in a career with a fast-growing company? Are you ambitious, autonomous, and focused on problem-solving? If so, we are looking for you!

Our fast-paced, sales office is seeking a Contract Administrator at our office in Beaverton, OR.

Essential Job Duties

  • Invoicing customers

  • Answering phone calls with excellent customer service

  • General sales support including maintaining spreadsheets

  • Coordinate with others to ensure proper billing and collection of contractual revenue

  • Assist with miscellaneous tasks as assigned

  • Analyze sales contracts to properly invoice customers

  • A highly multi-task oriented position with several projects in process at all times

  • Maintain detailed and organized files

  • Develop and prepare regular reports on the status of contracts

  • Track customer payments and deadlines


  • Task-oriented mindset

  • Excel, Word, and spreadsheet proficient

  • Professional phone etiquette and outstanding interpersonal skills

  • Ability to multi-task in a fast-paced environment and maintain accuracy

  • Strong ability to prioritize, managing both time and tasks

  • Advanced problem-solving skills and analytical thinking

  • Attention to detail is a must

Preferred skills, but not required

  • Associates Degree preferred, but we are willing to train the right team fit


  • Advancement and growth into leadership roles

  • Team-player environment

  • Medical/Dental/Vision/Life insurance plans

  • Matched 401k

  • PTO, Vacation, Sick Leave

  • FSA/HSA Programs

  • End of year celebration, company/team annual retreats, and a team player environment

Our Commitment to Diversity and Inclusion

Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees differences because we know that diversity makes us stronger.



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Contract Administrator

Pacific Office Automation