Contract Administrator

Description:

MGC Roofing and Construction is seeking a detail-oriented and organized Contract Administrator to join our team. As a Contract Administrator, you will play a crucial role in managing contract-related processes and ensuring the smooth operation of our business. If you are proactive, self-motivated, and have a background in construction services, we encourage you to apply.

Job Responsibilities:

• Accurately code and enter invoices for payment processing.

• Interpret and analyze contract language from awarded contracts.

• Process checks on a weekly basis.

• Monitor Accounts Receivable Aging reports weekly.

• Input data from ERP into CRM software.

• Address customer inquiries regarding invoices and payments promptly and professionally.

• Collaborate closely with accounting, company operations, and field employees.

• Assist in month-end close processes.

• Adhere to company policies and procedures.

• Proficiently utilize computer skills including MS Office (Word, Excel, Outlook).

• Enter billing information accurately into the accounting system.

• Distribute completed billings via email.

• Maintain records of company credit card transactions.

• Manage service agreements and logs.

• Schedule service work orders efficiently.

• Conduct collection calls for past due billings and perform other accounting tasks as needed.

• Respond to all incoming client service calls courteously and promptly.

• Document all work processes accurately and in a timely manner.

• Answer and direct incoming phone calls effectively.

• Provide basic and accurate information in-person, over the phone, and via email.

• Communicate job status updates with current clients when necessary.

• Update calendars and schedule appointments with clients.

• Perform additional clerical receptionist duties as required.

• Operate standard office equipment proficiently.

• Maintain a clean and organized desk area.

• Prepare and post customer invoices in the Company's ERP system.

• Monitor and report on Accounts Receivable to assist management in evaluating outstanding balances.

• Perform various accounting and administrative activities.

• Assist the controller in preparing key metrics and analysis.

Knowledge, Skills, & Abilities:

• Strong organizational and follow-up skills.

• Excellent communication and interpersonal abilities.

• Detail-oriented with exceptional multitasking capabilities.

• Proven ability to thrive in a fast-paced, high-volume environment.

• Self-motivated with a strong work ethic.

• Minimum 2 years of experience as a billing clerk/administrator or accountant in a construction service department.

• Proficient in MS Office applications (Word, Excel, Outlook).

• Experience as a Receptionist or similar role.

• Hands-on experience with office equipment (e.g., fax machines, printers).

• Professional demeanor and appearance.

• Superior written and verbal communication skills.

• Resourceful and proactive approach to problem-solving.

• Outstanding organizational and time-management skills, with the ability to prioritize tasks effectively.

• Customer-centric attitude.

• Experience in a contracting or construction environment.

• Fluent in both English and Spanish (Bilingual).

• Notary License required.

Benefits Include:

ESOP

PTO

Holidays

Medical Insurance