Contract Administrator IV, Procurement & Contracts
Contract Administrator IV, Procurement & Contracts
$5,218.00 - $6,428.00 Monthly
Department of Transportation
10/19/2018 11:59 PM Mountain
This position is only open to Colorado state residents.
Are you looking for a challenge? Do you have a passion for helping people? Do you want to be part of a diverse team that is committed to making the transportation system in Colorado safe and efficient? Then, the Colorado Department of Transportation (CDOT) is the place for you! CDOT is devoted to incorporating technology, providing equal employment opportunities, developing leaders, and improving systems in order to provide outstanding customer service. By saving lives and making lives better by providing freedom, connection, and experience through travel, CDOT is committed to becoming the number #1 Department of Transportation in the country. In working towards this goal, we believe every one of our employees plays a critical role. CDOT's core values include safety, people, integrity, customer service, excellence and respect. Please visit to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future!
State employees make Colorado an amazing place to learn, work, and play. We want every day to feel like an opportunity. We want to be surrounded by innovation, vibrant optimism, and creativity. Most of all we want to feel like we're doing what we're meant to be doing. It's our nature. Working for Colorado means being surrounded by people who share your vision. It's where making a difference meets a pioneering spirit. Reach your peak state and together let's share everything we love about Colorado. To learn about the State's Employee Value Proposition visit:
In addition to a fantastic place to work CDOT offers a variety of benefits which include:
Annual leave (accrued based on years of service, starting at 8 hours a month)
Sick leave accrued at 6.66 hours a month
10 paid holidays per year
Medical and dental plans
State paid life insurance policy of $50,000
Choice of 2 retirement plans
401K and 457 plans
State paid Short Term Disability coverage
Credit Union Membership
Work life programs
Free RTD EcoPass
Tuition reimbursement programs
To learn more about our benefits visit:
To learn about the total compensation package for State government employment visit:
Description of Job
This position is located in the CDOT Center for Procurement and Contract Services which exists to procure in a timely and cost effective manner, all goods, services, and contracting needed to remain in compliance with the State Procurement Code, State Fiscal Rules, and the Office of Controller policies.
Major duties and responsibilities include, but are not limited to:
Write, prepare, negotiate, coordinate, review and oversee non-construction contracts, tasks orders, option letters, amendments and renewals;
Make contract decisions for CDOT by interpreting and analyzing needs, specifications, data and circumstances and clarifying and requirements;
Review and maintain contracts to ensure completeness, fiscal responsibility and urgency to decide the most effective method of contracting/procurement;
Provide professional contracting expertise, counsel and assistance to CDOT work units;
Complete contracts for negotiated purchases and awards;
Resolve vendor and customer claims and disputes;
Provide contract training for staff and management;
Track contract activity and data, such as insurance validation, contract terms and data in database and Contract Management System;
Other job duties as assigned.
Primarily 8:00 am 5:00 pm work hours, Monday-Friday
Travel required during work hours throughout Metro Denver/Front Range
Occasional overnight travel 1-3 times a year throughout Colorado
Required to operate CDOT vehicles
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
This experience must be specifically documented on your application. Additional information submitted after the closing date of this announcement will not be considered in the review of your application.
A bachelor's degree from an accredited college or university in Business Administration, Public Administration, Accounting, Finance, Law or a closely related field with coursework related to the major duties; (A copy of your transcript must be submitted to verify this requirement.)
AND at least three (3) years of full-time professional contract experience.
Contract experience must have included: reviewing qualifications of work, writing modification documents, and processing a high volume of contract documents through an established process.
Substitution: Additional work experience that provided the same kind, amount and level of knowledge acquired in the required education, may substitute on a year-for-year basis for the required bachelor's degree but not for the specific experience.
NOTE: A legible copy of your unofficial college transcript(s) or credential evaluation report must be submitted with your application. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.
Stronger candidates will be those that demonstrate depth and breadth of skill and ability, through a combination of professional experience and formal training, to successfully perform the duties and responsibilities of this position.
The Exceptional Applicant will be an experienced professional contract administrator and will possess the proven ability or accomplishment in the following:
Demonstrated success with the duties listed in the Description of the Job section;
Highest work/personal ethics and integrity;
Demonstrated experience with contract law;
Possess a Juris Doctorate Degree;
Comprehensive knowledge and experience reviewing and monitoring contracts for legal compliance;
Comprehensive knowledge and experience drafting contract provisions, contract modification documents and executing contracts;
Comprehensive knowledge and experience with generally accepted accounting principles, procurement rules and Colorado State fiscal rules;
State contract training and certification;
Leadership and vision across multidisciplinary groups;
Proven ability to manage multiple assignments, priorities, and projects in a demanding environment;
Ability to work under tight deadlines and be adaptable to changing assignments;
Ability to take initiative to solve problems in an innovative manner;
Ability to work with general public, professional, consultants, and staff, with sensitivity to their needs, priorities, promises made and commitments;
Ability to negotiate mutually acceptable solutions and build consensus through give and take;
Interpersonal and relationship building skills;
Experience supervising professional and support staff;
Strong time and project management skills, including prioritization and multi-tasking ability;
Excellent reasoning, investigative, analytical, and problem solving ability;
Excellent facilitation, presentation, and communication skills, both written and oral;
Strong attention to technical detail and accuracy;
Passion for safety;
Ability to work effectively in both independent and team situations;
Fluency in Microsoft Office Suite (Word, Excel, Access), Gmail, SAP/SRM, and the ability to quickly learn other software systems.
If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with "Info Cubic".
The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes: social security number trace, criminal records check, public court records checks, educational records, and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.
Notifications: All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
Applicant Checklist: Only complete applications submitted by the closing date for this announcement will be given consideration. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.
Complete Applications must include the following documents:
A complete CDOT Application for Announced Vacancy (please submit online using the link in this announcement)
A complete Supplemental Questionnaire (must submit online as part of your application)
A copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation
Detailed, Chronological Resume (please attach to your online application or you may email it to )
A Cover Letter (please attach to your online application or you may email it to )
Requirements for the resume: Please upload your resume as an attachment in the "attachment" section within your online application or you may email to . Please label all pages with your full name. The resume limit is 2 pages with at least 11-point font and 1/2 inch margins. Your resume should contain the following information:
Education and Training
Work Experience should be listed in reverse chronological order, beginning with your most recent experience, and must include:
Beginning and ending dates of assignments, including promotion dates
Official position title/working title, including specialty area or unit, you held within the organization/company
The name of the organization or company
A brief description of your job duties
Requirements for the cover letter: Please upload your cover letter as an attachment in the "attachment" section within your online application or you may email to . Please label all pages with your full name. The cover letter limit is 2 pages with at least 11-point font and 1/2 inch margins. The education, experience, abilities, and accomplishments listed in this announcement have been identified as critical to successful performance in this position. Your cover letter should address your interest in and qualifications for this job with CDOT. Please be specific and detailed in describing experience, abilities, and accomplishments as they relate to this position's requirements and major duties as described in the announcement.
Only complete applications will be given consideration. Every effort must be made to submit transcripts by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date.
Resumes will not be accepted in lieu of a completed application, but may be used to supplement information to the application. Failure to submit properly completed documents by the closing date of this announcement will result in your application being rejected.
Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.
Transfer, Non-Disciplinary Demotion or Reinstatement:
If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion or reinstatement applicant.
The Assessment Process: Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Part or all of the assessment for this position will include a review of your application material. Applications will be reviewed by a Human Resource Specialist and/or Subject Matter Experts to determine if you meet the minimum requirements for the position. They may also use the application material to assess and rank applicants who meet the minimum requirements, to cut to a top group for additional assessment, or establish an eligible list for referral to the hiring manager for final consideration.
Be sure your application material specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Education and Experience Requirements, and Exceptional Applicant sections as listed above. Upload additional pages if necessary to fully explain your experience and accomplishments. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any of step of the selection process and placement on the eligible list.
Appeal Rights: If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal