Contract Administrator II

University Of Massachusetts Medical School Worcester , MA 01601

Posted 1 month ago

Overview

POSITION SUMMARY:

Under the general direction of the Assistant Director or designee, the Contract Administrator II manages the administration, processing and negotiation of research grants, contracts and/or sub-awards for the institution. Facilitate partnerships with industry and sponsors. Ensure contracts are administered in compliance with institutional and governmental regulations and sponsor award terms. Serve as resource for internal and external customers providing guidance and information on contractual matters to ensure requirements for contracts are met.

Responsibilities

ESSENTIAL DUTIES:

  • Create, review and negotiate grant applications and contract proposals reviewing for accuracy, completeness, presentation of project, and appropriate budgets.

  • Review, analyze, interpret, and negotiate legally binding terms and conditions of awards. Advise faculty and UMMS staff on award terms and conditions. Prepare and process agreements, and amendments.

  • Ensure all relevant documents are in compliance with respect to institution policies, federal regulations, state regulations and sponsor guidelines.

  • Responsible for all aspects of the budgets related to award including review of re-budgeting requests ensuring compliance with both internal audit and sponsor guidelines.

  • Oversee the generation of payments requests.

  • Resolve conflicts and facilitate contract and grant revisions through discussions and correspondence with agency officers and legal personnel, University counsel, faculty and staff.

  • Work with principal investigators and UMMS staff by providing advice in the preparation of responses to Requests for Applications, Program Announcements, Requests for Proposals and other special funding mechanisms by analyzing, interpreting, and explaining their unique requirements.

  • Ensure the validity of data transferred to post-award financial systems and permissibility of proposed post-award budget changes. Work closely with Grant Accounting to resolve any issues.

  • Participate in pre-award training and educational outreach initiatives to faculty and UMMS staff. Assists in preparation of institutional training materials and presentations.

  • Perform risk management assessment and closeout audits. Facilitate process ensuring required progress and final reports are submitted.

  • Perform other duties as required.

Qualifications

REQUIRED QUALIFICATIONS:

  • Bachelor's degree in Business Administration, or equivalent experience

  • 3-5 years of relevant experience in grant/contract preparation

  • Experience in contract negotiations

  • High level of oral and written communication skills with ability to interpret and communicate policies effectively

  • Demonstrated problem solving skills with ability to recommend alternative solutions to complex issues with the capability of persuading others toward a course of action

  • Knowledge of NIH and other Federal agency regulations

  • Advanced computer skills including Microsoft Office software, web searching, database applications, and information retrieval. PeopleSoft knowledge helpful

  • Excellent organizational and time management skills

  • Excellent interpersonal skills including the ability to prioritize, problem solve and work under pressure in a deadline oriented environment

  • Demonstrated ability to act with discretion and judgment and maintenance of confidentiality

Additional Information

Clinical research budget and contract experience preferred.

OnCore experience preferred.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Academic Administrator II

University Of Massachusetts Medical School

Posted 2 months ago

VIEW JOBS 8/31/2021 12:00:00 AM 2021-11-29T00:00 Overview GENERAL SUMMARY OF POSITION: Under the general direction of the Department Chair or designee, the Academic Administrator II is responsible for planning and managing the administrative and business affairs of a department whose functions include: education, research, clinical care, and service. Responsibilities MAJOR RESPONSIBILITIES: * Collaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance * Foster on-going improvements in operating efficiency/process * Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements * Assist the chair in determining space needs for faculty and revenue operations in the Department * Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department * Advise the Chair on Human Resource issues such as the development and execution of organizational/staffing plans for faculty and non-faculty * Responsible for the recruitment, compensation plans, and merit of faculty * Advise the Chair, faculty and department personnel on employee relations issues * Supervise all personal action activity related to hiring, termination, increases contracting and funding * Serve as advisor to faculty for the pre and post award activity relating to grant management * Assist with the negotiation of research and trust fund contracts with outside organizations * Develop and manage the department's annual budget reporting significant variances and trends, recommending corrective action, and providing forecasts * Review department needs and recommend priorities based on availability of funds * Devise funding strategies where the sources represent multiple venues, internally and externally * Manage all department funding sources by monitoring revenue and expenditure activity * Adhere to University, State, and funding agency regulations * Responsible for the division's indirect cost, time, and effort reporting * Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines * Represent the department at administrative meetings within and outside of the MedicalSchool * Serve on Institutional committees established to improve school operations and system implementations * Perform other duties as required Qualifications REQUIRED QUALIFICATIONS: * Bachelor's of Science degree in Administration or related field or equivalent experience * 5 years of related experience * Prior supervisory experience required PREFERRED QUALIFICATIONS: * Demonstrated success in an operational/administrative role within an academic healthcare setting University Of Massachusetts Medical School Worcester MA

Contract Administrator II

University Of Massachusetts Medical School