Contract Administrator

Position Description

About Harris County Flood Control District:

The Flood Control District has the mission to reduce the risk of flooding in Harris County, the third most populated county in the United States, with a population in excess of 4.7 million, including the City of Houston, the nation's fourth largest city. The Flood Control District has jurisdiction over the primary stormwater facilities in the county, which consist of approximately 1,500 channels totaling nearly 2,500 miles in length, as well as more than 60 regional stormwater detention basins, totaling more than 10,000 acres and several wetlands mitigation banks including Greens bayou.

What you will do at Harris County Flood Control District:

Harris County Flood Control District (District) is seeking exceptional, detail-oriented and qualified candidates for the role of Contract Administrator.

The Contract Administrator is responsible for managing the full lifecycle of contracts and agreements for the District. This includes strategizing, planning, executing, and overseeing contracts from negotiation and preparation to purchase order creation, invoice review, renewals, and amendments. The role ensures compliance with procurement and legal requirements while supporting project managers and departmental staff. The Contract Administrator also plays a key role in developing contracting strategies, promoting continuous improvement, and enhancing contract-related processes across the District.

Essential Functions and Duties:

• Manage the end-to-end contract lifecycle, supporting project managers and District staff in requisitioning and maintaining purchase orders (POs), creating and managing work authorizations (WAs), and ensuring timely contract renewals and amendments.
• Collaborate with senior contract administrators, project managers, and legal staff to draft, review, and execute contracts through the Commissioners Court approval process.
• Monitor executed contracts confirming receipt of service of commitments issued, ensuring payment of received services, and closeout of commitments and contracts or agreements.
• Assist in managing and improving standard contract templates and boilerplates in collaboration with legal staff to ensure consistency and compliance with District policies.
• Develop and implement contracting strategies for various agreement types, including professional services, construction services, land use agreements, administrative services, and technology agreements.
• Work with Harris County Purchasing, Auditors, and other departments to ensure compliance with procurement policies and processes.
• Collaborate with divisional/departmental staff to incorporate grants and partner agreements into broader contracting strategies.
• Serve as a liaison between internal stakeholders, subject matter experts, and external vendors to identify and address contract-related needs and issues.
• Support project and maintenance teams to review project deliverables and ensure solutions meet business requirements within assigned timelines.
• Prepare contract status reports for continuous monitoring and reporting to executive staff.
• Maintain excellent communication with across departments on contracts related matters.
• Coordinate and lead meetings with internal and external stakeholders to resolve contract-related issues that could impact project delivery.
• Assist with the development of business processes and policies to improve contract management practices and act as the business process owner for contracts and agreements.
• Assist with other department and/or HCFCD's projects, as appropriate.
• Perform other duties that may be added or changed as the course and scope of the job directs.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Education:

• High school diploma or G.E.D. equivalent from an accredited educational institution

Experience:

• Five (5) years of experience in contract administration
• Strong knowledge of contracting strategies, risk mitigation, and legal agreements.
• Familiarity with ERP applications and contract management software.

Comparable combination of education, training and/or experience may substitute on a year-for-year basis

Licensure:

• Valid Class "C" Texas Driver's License

Knowledge Skills, and Abilities:

• Strong analytical and task/time management skills.
• Proficient in Microsoft Office Suite, especially Word and Excel, with the ability to use other relevant applications.
• Strong verbal and written communication skills, with the ability to engage with diverse audiences, including executives, project managers, and external vendors.
• Demonstrate ability to:
• Work independently with limited supervision and exercise sound judgment.
• Prioritize tasks, manage multiple projects simultaneously, and maintain excellent organizational skills.
• Collaborate effectively with internal and external stakeholders.
• Write detailed documentation and maintain accurate records.
• Adapt to a fast-paced environment with diverse reporting needs.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

Education:

• Bachelor's degree from an accredited college in Business Administration, Public Administration, Contract Management, or a related field (preferred)

Experience:

• Experience in the public sector (preferred)

General Information

Position Type, Salary:

• Regular | Full-Time

• Salary: To be discussed at interview

Location:

• Procurement - 9900 Northwest Freeway Houston, TX 77092

Physical Demands and Environmental Exposure:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Frequent stooping, bending, reaching, lifting, and carrying items up to 11 pounds and occasional lifting of up to 20 pounds.
• Frequent sorting, filing, shelving, and handling documents, books, files, file drawers, and related materials and equipment required for clerical operations.
• Frequent driving of a vehicle with automatic controls or four-wheel drive.
• Occasional walking up and down steep slopes of ditches or on rough and uneven surfaces or ground such as sloping terrain, plowed or furrowed areas or construction sites.
• Occasional ascending/descending stairs; prolonged sitting for extended periods of time.
• Work is generally performed indoors in a normal office environment with acceptable lighting, temperature, air conditions, and noise levels.
• When at field locations, may be exposed to significant levels of heat, cold, moisture, air pollution, wind and dust, wildlife, flying/walking insects, vibration and/or noise in excess of 85 decibels.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

BENEFITS

Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.

The following list of benefits is offered only to employees in regular (full-time) positions:

• Medical Coverage

• Dental Coverage

• Vision Coverage

• Wellness Plan

• Life Insurance

• Long-term disability

• Employee Assistance Program

• Ten (10) days of vacation each year for the first five (5) years of service

• Accrual rates increase based on years of service

• Eleven (11) County-observed holidays and one (1) floating holiday

• Professional development opportunities

• Dependent Care Reimbursement Plan

• Healthcare Reimbursement Account

• 457 Deferred Compensation Plan

The following benefits are also available to regular (full-time) employment and may be available to part-time employees:

• Retirement Pension (TCDRS)
• Flexible schedule (varies by department)
• Transportation Assistance (Metro RideSponsor Program)

In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time. Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.

For plan details, visit the Harris County benefits website:

https://benefitsathctx.com/

01

Which of the following best describes your highest level of education completed as it relates to this position?

• High School or GED diploma
• Associate Degree
• Bachelor's Degree
• Master's Degree or higher
• None of the above

02

If you selected a college degree in response to the previous question, which of the following best describes your major?

• Business Administration
• Public Administration
• Contract Management
• Other Related Field
• Unrelated Field
• N/A; No Degree

03

Which of the following best describes your verifiable experience in contract administration? (To be considered, qualifying experience must be documented in your application's employment history)

• Less than one (1) year
• One (1) year or more but less than two (2) years
• Two (2) years or more but less than three (3) years
• Three (3) years or more but less than four (4) years
• Four (4) years or more but less than five (5) years
• Five (5) years or more but less than six (6) years
• Six (6) years or more
• I do not have this experience

04

Please provide the dates of employment during which you obtained experience in contract administration. Provide the month and year that began and ended the experience. Example: "January 2020 - December 2023" If this experience is not clearly documented in the Work Experience section, your application will be disqualified. If you do not have this experience, type "N/A" in the space provided.

05

Which of the following do you have strong knowledge and/or experience?

• Strong knowledge of contracting strategies, risk mitigation, and legal agreements.
• Familiarity with ERP applications and contract management software.
• Experience in the public sector.
• None of the above.

06

If you made a selection in regard to the previous question, please describe your professional knowledge and/or experience. NOTE: Please DO NOT use "See Resume" as we do not use resumes for qualifications. (Type N/A if not applicable)

07

Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook). Please select your level of proficiency based on the following descriptions: Advanced: A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data. Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code. Makes interactive presentations by using hyperlinks and action buttons. Intermediate: A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports. Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel. Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms. Makes interactive presentations by using hyperlinks and action buttons. Basic: A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup. Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions. Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it. Entry Level: A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel. Format documents for printing, comfortable using the printer menu to preview documents. Has ability to change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.

• Advanced
• Intermediate
• Basic
• Entry Level
• Not proficient

08

For this position, a valid Texas Driver's License is necessary. Please choose the option that best describes your situation: Do you meet the above requirement? (Please be sure to include all related details in the Certificates and Licenses section of your application.)

• Yes, I currently hold a valid Texas Driver's License.
• Yes, I possess a valid Out-of-State Driver's License, but I am aware that I must acquire a valid Texas Driver's License before the start date.
• No, I do not currently have a driver's license, but I commit to obtaining one before the start date.
• No, I do not currently have a valid driver's license.

Required Question

Employer Harris County

Address 1111 Fannin St

Ste. 600

Houston, Texas, 77002

Phone 713-274-5445

Website https://www.governmentjobs.com/careers/harriscountytx