Contract Administrator

Working for Equity Residential (EQR), an industry leading multi-family REIT, means being part of a community and striving to provide the best in apartment living, speaking boldly about new ideas for innovation, and inspiring creativity in the ways we work together. We've got the best people in the business, and our experience shows in our dedication to residents and in how much we value each other as colleagues. That's why our employees say they are proud to work at Equity, a company that knows how to "Live Remarkably." And that's what our Be.Think.Play.Live. culture is all about.

We are currently seeking a resourceful, efficient, detail-oriented financial professional and flexible teammate to join our Augusta Accounting team in our Augusta, Georgia office as a Contract Administrator.

As a Contract Administrator, you will coordinate the contract administration process for the Construction Services team, the Facilities Maintenance group, the Retail team, and Regional Managers. You will utilize your attention to detail to ensure that contracts are complete and in compliance with company and state requirements. Additionally, you will provide data essential to the scheduling and execution of all capital projects.

WHO YOU ARE

• A Strong Communicator. Your writing and speaking skills are clear and effective, helping you connect well with others.

• A Team Player. You are united with teammates in delivering the best experience to internal and external customers.

• Organized. You are flexible and able to juggle appointments and personal interactions with teammates and customers smoothly.

• Creative. You are an "idea" person and like coming up with smart solutions to new challenges.

• Caring. You put yourself in others' shoes and strive for positive outcomes.

• Motivated. You invest extra energy to reach your goals.

• Solution-Oriented. You follow through on commitments, letting co-workers and business partners know that they matter.

WHAT YOU'LL DO

• Review payment requests and invoices in accordance with the Capital Expenditures Policies and Procedures Manual.

• Ensure accurate and timely payment of invoices to vendors, ensuring Lien Releases, Contractor Affidavits and Payment Application forms are accurate and in compliance.

• Prepare capital contracts based on PAR requirements, scope, and approved pricing.

• Retrieve required signatures and send out notice to proceed.

• Administer the capital contract and maintain the electronic contract files, which includes but is not limited to, receiving, processing, logging and tracking all bids, scope of work, change orders etc., that are part of the capital contract process.

• Interact with customers and contractors regarding insurance requirements, variances, and payment process, as well as to problem solve discrepancies.

• Maintain the capital contract files to provide appropriate parties with transparent project tracking information.

• Handle change orders as needed, including ensuring accuracy, obtaining appropriate approvals, and updating all tracking and filing systems.

• Provide regular status updates on the completion of contract and vendor requirements to assist Investments Officers and Project Managers in the execution of their duties.

• Coordinate approval process of projects from appropriate authority and communicate approval back to all related parties.

• Review all approved capital requests for completeness and accuracy. Confirms all supporting documents for approval of capital projects are attached to the project.

• Assist with administrative support as needed, including assisting with the maintenance of department manuals.

REQUIREMENTS

• Bachelor's degree preferred; 3 - 4 years professional experience required.

• Background in Accounting/Finance desired.

• Strong administrative and organizational skills are a must.

• Knowledge of engineering/construction process/contracts preferred.

• Ability to negotiate routine contract amendments and strong customer service skills.

• Ability to work/act independently.

Working for Equity Residential (EQR), a leading multi-family real estate investment trust (REIT), means living our purpose: creating communities where people thrive. It means striving to provide the best in apartment living, speaking boldly about new ideas for innovation, and inspiring creativity in the ways we work together.

Our portfolio of high-quality properties in urban growth markets - New York City, Boston, Washington DC, Seattle, San Francisco, Southern California, and Denver - provides homes where people most want to live, work and play. We've got the best people in the business, as evidenced by our employee engagement scores and customer loyalty ratings. That's why our employees say they are proud to work at Equity, a company that gives our residents a place where they can Live Remarkably, and offers a culture where our employees have the opportunity to thrive.

Equity Rewards

When you join Equity Residential, you won't be treated as simply another employee - you will be considered a partner in our shared success. As such, we are committed to investing in your personal success through a benefits program that supports your Total Wellbeing.

We recognize that everyone has different needs outside of work. That's why, in addition to a competitive benefits package (medical, dental, vision and paid time off), we offer many unique benefits options to employees, like a comprehensive wellness program, pet insurance, new parent benefits, and paid time off for community service projects. In addition to your next job, you can also find your next home with us! Rent discounts on Equity Residential apartment homes are available to our benefits-eligible employees. The amount of the discount offered is determined based on the market, ranging upwards from 20%. Learn more about our Total Wellbeing program here.

Equity Values

At Equity Residential, like our residents, our employees come from everywhere. A richly diverse work environment captures top talent, cultivates the best ideas, and creates the widest possible platform for success. By focusing on inclusion, these differences are harnessed to create value - in ideas, business practices, relationships, and employee engagement. As an Equal Opportunity Employer, we are committed to maintaining a diverse, inclusive and equitable work environment where our employees can thrive.

All aspects of the employment process are merit-based. Every Equity employee is expected to maintain a work environment that is free from discrimination and harassment. Equity Residential does not discriminate against any employee or job applicant because of race, religion, color, creed, sex, sexual orientation, gender, sexual/gender identity/expression, age, pregnancy (including childbirth, lactation or related medical conditions), physical or mental disability, national origin, citizenship status, military (including uniformed service member or protected veteran) status, marital status, genetic characteristic or information, ancestry or any other characteristic protected by law. Equity Residential also prohibits retaliation against individuals who report harassment or discrimination, or participate in investigations into such conduct.