Contract Administrator

Applications Accepted from:  All Persons Interested

Division:  Design & Construction

Reporting Location:900 Bagby, Houston, Tx

Workdays & Hours:  M - F, 8 AM - 5 PM* 

• Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The General Services Department is looking for a creative, enthusiastic, self-directed, and organized Contract Administrator. Candidates should be able to operate several software programs, demonstrate strong communication and coordination skills, possess a thorough understanding of contract administration, design and construction knowledge, design and construction processes and project delivery methods. Performs professional administrative work in the development and fulfillment of Parks - Capital Planning contracts, monitoring and resolving problems and disputes related to compliance with contracts and agreements. This position will be responsible for the following duties:

RESPONSIBILITIES/DUTIES

• Works with project managers, design firms, contractors, City departments (including liaison with the Legal Department) and clients to ensure project data and documents are correctly entered and uploaded into the systems. 
•  Assist with the procurement process and contract administration.
• Prepares bids, specifications, tests and progress reports, and other exhibits that may be required. 
•  Assist with procedures, checklists, and templates for the Design & Construction Division
• Drafts Request for Council Actions (RCAs), Request for Proposal (RFP and RFQ) packets for the solicitation of vendors, Professional Service Contracts and Construction Contracts.  
• Follows up with management on contract compliance issues.
• Verifies insurance and bond documents for city contracts. 
• Assists with ongoing Capital Improvement Project (CIP) development, tracks and analyzes Capital Improvement/Capital Reinvestment project data. 
• Works with finance group and other City departments to resolve problems regarding agreements and create Project Budget Justification Forms.
• Works with operational personnel to ensure compliance with agreements.
• Research contract issues and prepares information relating to contracts, agreements and practices; drafts correspondence to various individuals relating to established agreements.

WORKING CONDITIONS

 There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances.

EDUCATIONAL REQUIREMENTS

Requires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field.

EXPERIENCE REQUIRMENTS

Two years of contract compliance or other related professional analytical compliance experience are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None.

Preference will be given to candidates with the following experience as well as eligible veteran applicants: 

• Experience with data analytics such Power BI and Advanced Microsoft Excel 
• Experience with software such as Microsoft Project Management, CPMS, and CMMS systems
• General understanding of City procurement and contracting processes
• Ability to analyze and troubleshoot
• Experience with SAP - setting up funding 
• Experience using One Drive

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

SELECTION/SKILLS TESTS REQUIRED

The department may administer a skills assessment test.

SAFETY IMPACT POSITION   YES

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 22

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm . or call 832-393-8085.

If you need special services or accommodations, call 832-393-8085. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employment 

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.