Contract Administrator

POSITION OVERVIEW

Applications will be accepted from: All Persons interested

Division/ Section: HAS Maintenance/ Contract Administration

Workdays & Hours: Monday to Friday. Varied (Shift work, including rotation, weekends and holidays). Subject to change.

PURPOSE OF DIVISION

The purpose of the Houston Airports (HAS) Maintenance division is to effectively deliver self-performed, and contracted, maintenance services at each of the three HAS airports.

PURPOSE OF THE POSITION

The Contract Administrator is responsible for processing Other Service Request (OSR's) and Change Orders (CO's) that initiates the required procedures for requesting work or services outside the normal scope of basic services for assets that are maintained by outsourced contractors at George Bush Intercontinental Airport (IAH), William P. Hobby (HOU), and Ellington Airport (EFD). The Contract Administrator will ensure all contractor quotes and supporting documentation are obtained to secure funds for services rendered by the contract. The Contract Administrator will manage day-to-day activities of contracts that are required under the scopes of work. Additionally, assess financial, administrative, and operational audits of areas as required by policies and procedures of the contract.

"Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required. Candidates must be able to obtain all security required badge access including Custom Border Patrol access within 6 months from the hire date."

The Contract Administrator duties will include but are not limited to:

• Ensure contract compliance has been adhered to and all processes are in accordance with current policies and regulations.
• Uses analytical ability to obtain and interpret data and compiles complex reports in a logical manner in order to select the correct action. Requires a thorough understanding of both theoretical and practical aspects of contract management.
• Review and ensure deliverables from contracts are received as required by contract.
• Create and execute project work plans and revises as appropriate to meet changing needs and requirements.
• Responds to complaints or inquiries from citizens, City officials or outside agencies; represents the department at conferences and meetings.
• Interfaces with departments and outside agencies or firms to discuss programs and projects.
• Develop, monitor, and compile statistical information for reports and graphs.
• Create and monitor budget forecasts for contract expenditures. Assist in budget preparation for contracts.

WORKING CONDITIONS

The position is physically comfortable; the individual has discretion about walking, standing, etc. There are occasional minor discomforts from exposure to less-than-optimal temperature and air conditions. The position may involve dealing with modestly unpleasant situations, as with occasional exposure to office chemicals and/or extensive use of a video display terminal. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS

Requires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field

EXPERIENCE REQUIREMENTS

Two years of contract compliance or other related professional analytical compliance experience are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

PREFERENCES

Preference will be given to applicants with:

• Three (3) years of professional experience in accounting, budget analysis, finance, public administration or a field closely related to the job.
• Thorough knowledge of SAP, OnBase, Excel, Smartsheet, DocuSign, CMMS and Word.
• Preference will be given to applicants that have a CPIM certification (APICS) or other certifications in a field closely related to this position.
• Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

The selection process will involve application review and/or interview. Department may administer skills assessment test.

SAFETY IMPACT POSITION - YES

This position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

Pay Grade 22

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (281-233-1043). If you need login assistance or technical support call 855-524-5627. If you need special services or accommodations, call (281-233-1043). (TTY 7-1-1) Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_sJFoM.

EOE Equal Opportunity Employment

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.