Contract Administrator

About Our Job

This is a limited position with an expected end date of December 31, 2026, and the potential to be extended.

With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose - for you, and those who benefit from your passion, skills, and expertise. Join our diverse, inclusive, and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver.

The City and County of Denver offers a competitive salary commensurate with education and experience. The salary range for this position is $65,523.00 - 108,113.00/year. Our starting salary range is $65,523.00 - $86,818.00/year, based on experience and education. We also offer generous benefits for full-time employees which include but are not limited to:

• A guaranteed life-long monthly pension, once vested after 5 years of service

• 457B Retirement Plan

• 140 hours of PTO earned within first year + 11 paid holidays, 1 personal holiday and 1 volunteer day per year

• Competitive medical, dental and vision plans effective within 1 month of start date

Location

The City and County of Denver supports a hybrid workplace model. Employees work where needed, at a job site several days a week and off-site as needed. Employees must work within the state of Colorado on their off-site days.

In this position you can expect to work on site at least two days a week at the Denver Post Building, 101 W Colfax Ave. Denver, CO 80202.

What You'll Do

Denver Economic Development and Opportunity (DEDO) is creating an economy that works for everyone. We work to ensure the success of Denver's economy is shared by our residents, businesses, and neighborhoods - because everyone deserves the opportunity to build a future. We do this through multiple divisions: Denver Workforce Development, Neighborhood Equity & Stabilization (NEST), Division of Small Business Opportunity (DSBO), and Business Development, Innovation & Global (BIG).

We are seeking a Contract Administrator to serve as one of DEDO's contract and procurement specialists. The Contract Administrator will provide direct support to the Executive Office and may provide contracting support to all other divisions within DEDO (NEST, Workforce Development, (BIG) , DSBO). This role will be responsible for maintaining vendor relationships as they are led through DEDO's contracting efforts. This role will become a subject matter expert in the City's and DEDO's procurement and contracting processes and may be required to become a subject matter expert on various Federalstate and local Grant rules and regulations related to procurement and contracting efforts. This role will also become familiar with various local and federal compliance monitoring efforts to ensure the scope of work and program deliverables are in alignment.

The position will be the lifeblood for many of DEDO's contracting needs, and this role will play a pivotal part in creating efficient and compliant contracting efforts. The role will partner with the other Contract Administrators, Program Staff, Finance, and Leadership to build efficient workflows. This position also juggles multiple priorities and deadlines, so exhibiting positive customer service attributes and the ability to stay organized and calm under pressure is a must.

As Contract Administrator, duties include:

• Develop content and oversee the procurement process for requests for information or proposals, inter-governmental agreements, and/or revenue agreements, including Federally funded programs.

• Actively participate in the negotiation of final terms, scope of services, and budget for program and service contracts, ensuring effective use of city resources to drive outcomes that address DEDO's mission.

• Perform on-site/desk investigations and file reviews to verify compliance with contract requirements, including projected outcome requirements, contract spending milestones, and compliance with applicable federal and local rules and regulations; role will also require approving or denying adjustments to contract language, responding to inquiries and audits, and re-inspecting as necessary.

• Provide technical guidance for specific procurement processes and contract policies and procedures to staff, contractors, city department heads, concession operators and public interest groups; recommend and coordinate the implementation of policies and procedures for assigned functions and assist in developing new policies and procedures.

• Become a subject matter expert for the City's Jaggaer contracting system.

• Act as a liaison to the City Attorney's Office, follow prospective contracts throughout the review process, and coordinate actions for breach of contract situations.

• Develop, document, and establish policy for all necessary contractual parameters, including types of vendors and services, space allocation, construction requirements, and tenant guideline; develops requests for information or proposals, inter-governmental agreements, and/or revenue agreements.

• Coordinate internal review committees and recommend contract renewals, extensions, amendments, and modifications to management.

• Maintain a tracking system of contract files throughout the term of the contract, archive all resource documents, and complete reports for management on contractor performance.

About You

To be successful in this role as Contract Administrator, you will be a self-starter who also focuses on teamwork and clear communication. You will have strong communication skills, ability to critically analyze, evaluate to assist internal and external stakeholders which includes Denver businesses, non-profits, and public services. You have a strong commitment to social justice and equity. The work you will do is meaningful as you will use your technical acumen to guide grantees and help them navigate through the Federal and government funding process, rules/regulations.

Our Ideal Candidate will have:

• Experience writing, negotiating, and administering contracts. Sub-recipient monitoring of federal grants or other special compliance monitoring.

• Familiarity with CDBG and WIOA funding and Rules/Regulations. Experience working in or with municipal or other government agencies.

• Involvement with administering procurements/contracts for consulting, workforce, neighborhoods, or business public services.

• Experience providing technical assistance to vendors, stakeholders, or colleagues regarding program requirements and processes.

• Knowledge and technical competency in interpreting the Federal and/or other governmental regulations, compliance issues and specific requirements of the agency's programs.

• Advanced skills with MS Office Suite.

We recognize your time is valuable, so please do not apply unless you meet the following required minimum qualifications:

• Education requirement: Bachelor's Degree in Business Administration, Public Administration, Political Science, Management, or a related field.

• Experience: Three (3) years of professional experience performing contract negotiation, contract administration, or conducting research and analysis in an area such as budget, compliance issues, or accounting.

• Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements

Application Deadline

This position is expected to stay open until July 14, 2024. Please submit your application as soon as possible and no later than July 14, 2024, at midnight to ensure consideration.

To be considered for this position, you must include the following on your job application (upload the attachment(s) to the Resume/CV section on the My Experience tab):

• Resume

• Cover letter

About Everything Else

Job Profile

CA0751 Contract Administrator

To view the full job profile including position specifications, physical demands, and probationary period, click here.

Position Type

Limited (Fixed Term)

Position Salary Range

$65,523.00 - $108,113.00

Starting Pay

$65,523.00 - $86,818.00/year, based on experience and education

Agency

Denver Economic Development & Opportunity

The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

It is your right to access oral or written language assistance, sign language interpretation, real-time captioning via CART, or disability-related accommodations. To request any of these services at no cost to you, please contact Jobs@Denvergov.org with three business days' notice.

Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S.

For information about right to work, click here for English or here for Spanish.