Contract Administrator - $1,000 Sign-On Incentive

Overview

At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.

Job Description

General Functions

This position performs professional and administrative duties in the development, coordination and maintenance of contracts for Orange County.

Distinguishing Characteristics of Work:

This is highly responsible professional work administering a contracts compliance system. An employee assigned to a position allocated to this class of work is responsible for the administration of all contracts not delegated to a specific department or authority.

Duties are performed under the general supervision of the assigned supervisor who reviews performance through conferences and analyses of completed assignments.

Representative Duties/Assignments

• Formulates and prepares Requests for Proposals for human service contracts.
• Provides oversight and management of assigned caseload of human service agencies contracts. This includes, but is not limited to performing monthly/quarterly monitoring and review of contracted outcomes and units of service for compliance.
• Assist with the fund distribution process, to include but not be limited to reviewing funding proposals submitted by organizations.
• Schedules and participates in pre-bid/proposal conferences, Professional Services Review Committee meetings and oral presentations.
• Assists with providing orientation and training to new and returning Citizens' Commission for Children/Citizens' Review Panel Advisory Board Members to ensure contracted services are cost effective and measurable.
• Formulates and prepares Board agenda items, contract amendments, task authorizations, and change orders.
• Manages established budgets and all other fiscal duties as required for RFP and/or Scope of Work, including monthly invoices..
• Evaluates proposals to determine most responsive and responsible submittal. Evaluates proposal responses, pricing data, scope of services and contract terms.
• Recommends the continuation/discontinuation/cost reimbursement of program services to Management.
• Serves as division representative in meetings with professional service firms on selection criteria and evaluation process. Interacts with consultants, contractors, vendors and using divisions on document preparation, policies and procedures.
• Reviews negotiated change orders to track percent of contract price increase and reviews amendments/task authorizations and pay requests for conformance to contract terms and fees.
• Formulates standard contract terms and conditions.
• Develops and maintains procedures and computerized database for contract administration, monitoring, and tracking of professional service and construction contracts. Maintains monthly and quarterly tracking logs of contractual units of service.
• Maintains agency's contact logs to document and track services compliance.
• Assist in the development of purchase orders and contract amendments. Assists divisions in developing award criteria and negotiation of prices for professional service contracts.
• Performs other related duties as assigned.

Minimum Qualifications

Bachelor's degree from an accredited institution in Business Administration, Public Administration or a closely related field and two years of experience preparing and/or monitoring contracts. Work experience in a closely related field may be substituted for the required degree on a year-for-year basis.

Preferences

Experience preparing and/or monitoring contracts in the public sector.

Application Deadline

Open Date: 02/17/2025

Close Date: 03/03/2025

This posting is subject to close without prior notice.

Salary Information

Pay Grade: 015 - From $24.27 to $27.91

FLSA Status: Exempt

Placement based on Education and Experience

Benefits

• 10 paid holidays andup to 2 floating holidays annually.
• 18 days paid time off per year.
• Longevity bonus based on years of service.
• 6 days of paid TERM (sick) time annually.
• Low-cost medical, dental, vision, additional life insurance.
• Free basic life, long term disability, and employee assistance for all the family members effective on day one.
• Participation in the Florida Retirement System.
• Employee assistance program includes multiple free one on one sessions with licensed counselors and online tools for legal advice, financial planning, personal life balance, etc.
• Free access to Wellworks gyms and OrangeCounty Recreation Centers.
• Free onsite wellness coaching, including dietician and nurse.
• Tuition reimbursement program.
• Earn service time to forgive student loans.

Disclaimer: Benefits mayvary for employees under collective bargaining agreements.

For more information on Benefits visit - https://www.ocfl.net/EmploymentVolunteerism/EmployeeBenefits.aspx

Veterans Preference

If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the closing date of the posting. Please scan and upload a copy of your cover letter and supporting documents, to Orange County Human Resources Division via the secure Box.com folder.

Your cover letter should include the Job ID number you are applying for, the title of the position, your full name and the last 4 digits of your social security number. *If you are a current employee returning from active military service, you may be eligible for promotion preference if the active military service qualifies for Veterans' Preference. Please note that Veterans' Preference applies only to a Veterans' first promotion after reinstatement or reemployment, without exception.

Educational Requirements

If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.

Notes

Selected candidate will be required to successfully complete the pre-employment drug, physical and background check.