Contract Admin Assistant

Job Description Job Description Contract Admin Assistant Job Summary The Contract Administrative Assistant will be the liaison between our customers and respective Insurance companies to provide proof of insurance, as well as monitor the subcontractor/partner database for expiring insurance certificates. This position plays a critical role in ensuring our technicians and subcontractors can complete their jobs in a safe and timely manner while on and off-site.

This position will be in the Carrollton, TX office at DuraServ’s headquarters. Essential Functions Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions. Creates Certificates of Insurance utilizing preset templates based on customers’ requirements . Assist a team of Contract Administrators with project-specific insurance certificates while updating and maintaining contract files.

Partners with the insurance companies in completing annual renewals for all customers by the deadline – typically in the summer. Responsible for portals, including creating and maintaining the insurance/compliance portals. Complete enrollment of owner/contractor-controlled insurance program (CCIP) in required contracts.

Data Entry and maintenance of contract admin databases Provide regular updates on insurance policies and limits to internal and external customers. Run Daily/Weekly Reports and submit them to the Contracts Supervisor and other internal DuraServ Departments. Other duties as assigned.

Knowledge, Skills, and Abilities Demonstrate proficiency in Microsoft Office (examples: Excel, Outlook, Word, PowerPoint) Must be comfortable running reports in Excel. Skilled in written and verbal communication Attention to detail is a critical requirement.

Ability to complete administrative tasks at a high speed and with data accuracy. Ability to identify and resolve problems. Leadership Competencies For all jobs at DuraServ, the following competencies are essential for success in the job:

Action Oriented ● Communicates Effectively ● Customer Focus ● Decision Quality ● Drives Results ● Ensures Accountability ● Instills Trust ● Self-Development Supervisory Responsibilities This position has no supervisory responsibilities. Work Environment and Physical Demands In an office environment with a possibility of Hybrid. Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times. Travel This job requires no planned business travel. Education and Experience High School graduation or equivalent is required.

Associate or bachelor’s degree, preferred. Combined experience in an administrator-type job role of 1-2 years with education is desirable. Disclaimer This job description is not designed to cover or contain a comprehensive listing of the required activities, duties, or responsibilities of the team member.

Duties, obligations, and activities may change, or new ones may be assigned at any time with or without notice. EEO Statement DuraServ is an equal-opportunity employer. We prohibit discrimination and afford equal employment opportunities to team members and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Our EEO policy applies to all aspects of the relationship between DuraServ and its team members, including recruitment, employment, promotion, transfer, training, working conditions, compensation, benefits, and application of policies.