Continuing Education Program Coordinator

NC State CVM Office of Continuing Education & Outreach plans meetings, conferences, and events for the College of Veterinary Medicine and external partners. The Continuing Veterinary Medical Education (CVME) program at NC State Veterinary Medicine is committed to providing educational activities that maintain, develop, or increase the knowledge of veterinary medical professionals to help improve the quality of life for veterinary patients. For more information about our college, visit https://cvm.ncsu.edu/.

Essential Job Duties

The Continuing Education Program Coordinator's primary purpose is to develop, implement, and manage the administrative facets of local, regional, and international continuing education programs and special events. In this role, you will serve as the central communication hub for event information, liaising with external clients, faculty, students, and staff. There are four key support functions that you will be responsible for executing in this role.

Program Development and Management:

• Develop and manage various local, regional, and international continuing education programs and special events.

• Ensure compliance with regulations related to international speakers/guests, creating a welcoming and inclusive environment for all participants.

• Independently identify and address unique challenges related to annual meetings and conferences with multiple tracks and international attendees.

Event Coordination:

• Facilitate communication through various channels including email, listservs, and websites, maintaining administrative files and data systems.

• Lead and support conference staff and volunteers, fostering a collaborative and productive working environment.

• Provide direction and support to ensure seamless execution of events and programs.

• Manage speaker communication, collect program materials, and coordinate logistics to ensure smooth event execution.

• Negotiate contracts with vendors and venues, oversee event orders, room blocks, and financial reconciliation.

Web Development and Registration:

• Design and maintain web pages and registration portals that reflect our mission and services.

• Gather feedback from stakeholders to continually improve user experience and meet their evolving needs.

Financial Management:

• Develop budgets, oversee revenue and expenses, and reconcile final financial data. .

• Monitor and reconcile budgets for continuing education programs, ensuring financial accuracy and compliance.

Other Responsibilities

If you are passionate about creating impactful programs and engaging events on a global scale, we encourage you to apply.

• Serves as backup to the front desk receptionist.

• Occasional weekend or evening hours are required.

• Serve as a permanent member of the NCVC Executive Planning Committee and a permanent member of the CVM Open House Committee.

• Assist in the development of course/program topics.

• Other duties as assigned.

Qualifications

Minimum Experience/Education

Bachelor's degree; or an equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Other Required Qualifications

• Prior experience in project planning for events which require extensive cooperation and coordination with public and private entities.

• Experience in a service-oriented environment.

• Current computer skills including proficiency with Microsoft Office products, e-mail, web browsers, presentation software, and spreadsheets, database or events management software; ability to learn new technologies.

• Attention to detail, time-management, and organizational skills; dependability

• Ability to work independently as well as part of a team.

• Excellent interpersonal skills and ability to establish and maintain effective work relationships.

• Very good written and oral communication skills; strong grammatical skills and ability to compose, edit, and proofread.

• Must be able to lift up to 30 pounds.

Preferred Qualifications

• Prior experience with web editing tools.

• Website development experience.

• Experience working in a service-oriented environment is strongly preferred.

• Experience training and recruiting volunteers.

• Interest in acquiring CMP certification requiring professional experience, educational experience, and successful completion of the CMP exam

Required License or Certification

N/A

Valid NC Driver's License required No Commercial Driver's License Required? No