Continuing Education Administrative Assistant

Position Title Continuing Education Administrative Assistant Job Description

The position will provide administrative assistant functions and support for the Continuing Education Coordinators, Office Manager, and the Director of Community Education. This position will be responsible for carrying out operational functions by accurately entering and retrieving appropriate information to/from institutional databases, prepare computer generated correspondence, complete program/course logistics, including but not limited to preparing and distributing contracts or agreements, complete invoices, evaluations, purchase orders, reimbursements, and other office duties. This person will be responsible to disseminate information, answer diverse and detailed questions from prospective clients/customer, greet current and prospective students and community members, manage, and develop divisional efficient processes related to effectively meeting the departments functions.

Full Time/Part Time Regular, Full Time If part time, projected hours (per week) Organizational Division Business & Community Education Campus Location Council Bluffs Required Qualifications

• High school graduate or equivalent required. Administrative assistant or relevant work experience preferred

• Advanced knowledge in database management

• Communicate with other departments in a professional manner

• Excellent verbal and written communication skills and ability to articulate in both small and large group settings and with diverse groups of people including co-workers, students, business contacts and at various levels from front-line to administration

• Strong computational ability to include mathematic calculations and analyzing statistical data

• Strong organizational skills including the ability to multi-task, to meet deadlines, to maintain and access paper and electronic files, to produce error-free final products, and to manage time and output

• Excellent customer service skills

• Proficient use of Microsoft Office products (Outlook, Word, Excel, PowerPoint)

• Ability to read, write and speak English fluently

• Enthusiastic and dedicated to the challenges of helping other people

• Ability to function collaboratively as part of a fast-paced, customer oriented team

• Professional in communications, appearance, relationships, and responsiveness

• Positive attitude

• Regular, prompt & reliable attendance

• Ability to pass a background check, have a valid U.S. driver's license and good driving record

Preferred Qualifications Physical Demands

• Ability to lift over 50lbs

• Reading, Writing, Calculating

• Social Interaction Skills

• Reasoning/Analysis

• Works with Minimal Supervision

Salary $15.00 per hour Benefits Summary

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Equal Opportunity/Non-Discrimination Statement

Iowa Western Community College will not discriminate in its educational programs, activities, or employment practices on the basis of race, color, creed, religion, national or ethnic origin, ancestry, genetic information, physical or mental disability, age, sex, sexual orientation, gender identity or expression, veteran status, citizenship, medical condition, and actual or potential parental, family or marital status as those terms are defined under applicable laws.

If you have questions or complaints related to compliance with this policy, please contact the Dean of Student Life and Success and/or the Director of Human Resources at equity@iwcc.edu or 712-325-3200. You may also contact the Director of the Office for Civil Rights U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn Street, 37th Floor, Chicago, IL 60604-7204, Telephone: (312) 730-1560 Facsimile: (312) 730-1576, TDD 800-877-8339 Email: OCR.Chicago@ed.gov

Posting Detail Information

Job Open Date 04/17/2024 Job Close Date 06/01/2024 Open Until Filled No Special Instructions Summary