Construction Project Coordinator

Job Description Job Description CONSTRUCTION OFFICE WORK: Administrative Assistant (West Hollywood) We are a Commercial Tenant Improvement General Contractor looking for an experienced Administrative Assistant Are you ready to work?

The Administrative Assistant candidate will need to have a MINIMUM of 3 years in the following list of job functions to qualify for the opportunity; preferably in the Construction industry. If you do not have the REQUIRED EXPERIENCE - we will not be interested Looking for a team player to hit the ground running List of duties and skills required for the Administrative Assistant position: BID REQUEST FOR PRICING Answer Phone, take messages and forward.

Prepare bid sheet for project; job name, number, address, etc. Send request for price to bidders Schedule job walks and plan issue to the chosen sub-contractors Follow up phone calls and/ or e-mails to retain pricing Turn in bid sheet with pricing in a timely fashion to estimator Assist Project Manager as required SCHEDULING JOB WALKS Order plans, keep GC plans, update as required Provide plans to subcontractors JOB AWARDED and SET UP Create digital job files to maintain paperwork Create job binder for Superintendent working the job Create a Profit Summary in the data system Create contract with the owner of the project Create all subcontracts Confirm and retain proof that all subcontractors awarded jobs on the project are current on; GL Insurance and Workers Compensation Insurance. Act as liaison between construction design team and vendors JOB MAINTENANCE Maintain all communications with project owners, tenants, employees on the job, and subcontractors working the job.

Create and maintain a Submittal Log and manage submittals as they arrive. Create and maintain all Change Orders (owner or sub contractor) for the job Create and maintain all NTP's Create and maintain all Purchase Orders for the job Maintain the Profit Summary throughout the project progression Maintain all active job binder at all times for Superintendents JOB COMPLETION Assure all Change Orders and opportunities to invoice have been recorded properly Administer the completion a few Close Out Packages (1 for the owner, one for our company) Properly file any plans, samples, and files This position provides a full time salary.