Construction Procurement Officer

Job Posting Title:

Construction Procurement Officer

Hiring Department:

Procurement and Payment Services

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

AUSTIN, TX

Job Details:

General Notes

The University of Texas at Austin is seeking to hire a Construction Procurement Officer with construction procurement solicitation experience for the Procurement Department, working in close partnership with the Planning, Design and Construction Department. The Construction Procurement Officer will provide professional procurement leadership for all phases of the UT construction solicitations and procurement activities supporting The University of Texas at Austin, serving as the Procurement representative on assigned UT construction projects.

The Procurement and Payment Services (PPS) team serves The University of Texas at Austin as a trusted partner, providing integrated procure-to-payment support, and strategically addressing sourcing, contracting, revenue generating opportunities and payment needs, while safeguarding for the highest-level of qualified and varied supplier performance. For more information on PPS, please visit: https://procurement.utexas.edu/about.

Your skills will make a difference.

You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of UT staff, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

• Voluntary Vision, Dental, Life, and Disability insurance options

• Generous paid vacation, sick time, and holidays

• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional conference opportunities

• Tuition assistance

• Expansive employee discount program including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

The construction procurement team supports a large diverse construction PM organization and manages all construction procurement aspects of the projects. This position will collaborate with

Planning, Design and Construction (PDC) and internal clients by providing procurement expertise for assigned projects through the entire lifecycle from planning through substantial completion and final closeout. Ensure the procurement requirements of each construction project are met or exceeded.

Responsibilities

• Responsible for the process of solicitation and contract development, including identifying, negotiating, and awarding general and subcontractors, materials, and services required for the construction, expansion and remodeling of various UT locations. The selection of these construction services is through a competitive bid/RFP/RFQ process involving document preparation (scope, drawings, etc.) for projects, leading negotiations, and collaborating closely with internal stakeholders.

• Manage active contracts and purchase orders on an ongoing basis, monitoring compliance with contract requirements, contract expenditures, and contract renewal and end due dates. Responsible for preparing renewals, amendments, change orders, and closeout documentation as necessary. Provide expert guidance and consultation to all areas including internal and external constituents regarding procurement, opportunities and budget planning.

• Participate as an active part of the Project Team to provide guidance and assistance to Project Managers (PMs), the Historically Underutilized Business (HUB) Office and Business and Financial Services (BFS) to facilitate timely vendor payments and issue resolution. Cross train on other contract functions to provide back up to other team members. Manage active contracts and purchase orders on an ongoing basis, monitoring compliance with contract requirements, contract expenditures, and contract renewal and end due dates. Responsible

for preparing renewals, amendments, change orders, and closeout documentation as necessary. Provide expert guidance and consultation to all areas including internal and external constituents regarding procurement, opportunities and budget planning.

• Direct and/or provide support to Project Team and institution staff in management of construction procurement activities and processes. Assist in developing clear, compliant, scalable processes that assure compliance with BOR Rules and Regulations, applicable State and Federal statutes and regulations, and mitigate risks.

• Stay current in contracting guidelines applicable to design and construction from industry best practices and following UT System guidelines.

• Participate in or lead process improvement initiatives as assigned by the Director.

• Other related functions as assigned. Collaborate with other UT Austin colleagues to initiate and develop process improvements.

Required Qualifications

• Three years procurement experience; four years experience in the preparation of contracts and related documents.

• One year experience with the State of Texas procurement process.

• Working knowledge of contract documents (plans, specifications).

• Experience negotiating construction contracts and solicitations.

• Minimum of one (1) professional purchasing certification must be attained within twelve-month period of appointment to the position.

Once, attained, certification must be maintained active.

• Experience using Excel, Microsoft Word, and eProcurement software.

• Excellent communication, collaboration and organizational skills, with an ability to manage multiple simultaneous activities in a complex environment.

Certification in the following areas shall be acceptable:

• Certified Texas Contract Developer (CTCD)
• Certified Texas Contract Manager (CTCM)
• Certified Professional in Supply Management (CPSM)
• Certified Purchasing Manager (CPM)
• Certified Professional Public Buyer (CPPB)
• Certified Public Purchasing Officer (CPPO)

Preferred Qualifications

• Bachelor's degree or additional education in contract management or related field. More than three years administrative experience. Four or more years of experience in the preparation of contracts and competitive solicitation process.

• Four or more years of experience in State of Texas, Higher Ed procurement process.

• Experience in construction industry, architectural, or engineering processes.

• Advanced Work skills including merging, formatting styles, templates and Excel linked workbooks.

• Familiarity with Jaggaer, Owner Insite

• Professional certification in procurement and/or contracting.

• Experience managing solicitations for design and construction for projects in a higher education setting as the procurement lead.

• 1 or more years of procurement experience of major capital projects with a combined Total Project Cost value of $100M or more.

Salary Range

$90,000 + depending on qualifications.

Working Conditions

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.