Construction Office Manager

The Heritage Group Imlay City , MI 48444

Posted 2 months ago

______________________________________________________________________________ Position: Construction Office Manager FLSA: Exempt Date: October 25, 2019 Company: Pavement Maintenance Systems, LLC Location: Imlay City, MI ______________________________________________________________________________

Job Summary:

Pavement Maintenance Systems, LLC is an asphalt preservation company located in Imlay City, Michigan, and Marion, Ohio. Industry-specific knowledge and prior office managerial experience are essential for a candidate to be successful in this construction office management position.

This Construction Office Manager role will support both Ohio and Michigan Pavement Maintenance locations from an Office Managerial standpoint as well as the Vice President of Operations and President of Pavement Maintenance from an Executive Assistant perspective. The Construction Office Manager will ensure that all office matters are taken care of in a timely manner as well as support all individuals in the office, sales team, and project managers in the field (approximately 15 people). The individual in this role must portray a high level of leadership ability and be able to mentor and be agile as our business continues to grow.

Essential Job Functions:

  • Office Administrative Responsibilities (50%)

  • Hold office personnel accountable

  • Project support, which could include the use of SharePoint, Microsoft Office365, mailing assistance, etc.

  • Calendar maintenance and organization for group events

  • Creation and design of relevant presentation or documents

  • Virtual filing and organization of materials

  • Asphalt Industry & Project Management (20%)

  • Organize and coordinate office operations from project set-up to closeout

  • Support estimating and field operations from an administrative perspective

  • Contract management

  • Assist with business financials and job costing

  • Certified Payroll and reporting

  • Human Resource Liaison and Executive Assistant (20%)

  • Assist (remote) HR Business Partner with day to day employee relations

  • Onboarding new employees

  • Relaying important HR information to employees

  • Administrative HR tasks

  • Support President and VP of Operations (10%)

  • Calendar scheduling and maintenance

  • Other assignments and support as necessary


  • High School Diploma or bachelor's degree

  • At least 5 years' experience in an Executive or Office management role

  • Analytic capability, including excel, databases management

  • Advanced knowledge of Microsoft Office Suite

  • Prior experience with Viewpoint Vista, Heavy Bid, or equivalent construction software

Relevant Skills

  • Offer a very high-level of self-awareness and a passion for learning the asphalt industry

  • Always demonstrate the ability to hold themselves accountable to high standards in quality of work, relationship-building, and professionalism

  • Courage to take the initiative in unfamiliar or ambiguous circumstances.

  • Demonstrate creative thinking and problem solving

  • Consistently manage projects/tasks and support new initiatives

  • Demonstrate detail orientation


Pavement Maintenance Systems is a Heritage Group Company. Please visit or for more information.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Manager Plant Engineering

Conagra Brands, Inc.

Posted 5 days ago

VIEW JOBS 12/7/2019 12:00:00 AM 2020-03-06T00:00 Conagra Brands has the most energized, highest-impact culture in food. Our people persistently challenge and disrupt marketplace/business conventions and we are respected for our great brands, great food, great margins and consistent results. Conagra Brands, be part of building something BIG. Job Summary Develops and implements overall plant technical strategies and tactics focused on engineering projects, maintenance and stores improvement programs. Develops vertical start-up processes to ensure implementation of low loss production systems. Provides solutions to technical problems and recommendations for improvements in production activities, and manages the plant technical organization. Develops and leads plant specific engineering and maintenance strategies to achieve key performance goals. Creates and manages all plant technical expense budgets and works with Corporate Engineering to deliver the capital budget. Supports and/or leads plant Early Management (EM) Pillar. 7 years related experience. Position Responsibilities * Assist Plant in establishing safety of all of our associates as the plant's first objective. * Lead the cross-functional development and implementation of the capital plan including the engagement of related Plant and Corporate functions such as, but not limited to Safety, Sanitation, Quality, Environmental, Operations, Maintenance, Finance and Operations * Collaborate with the Plant in setting clearly delineated roles, responsibilities and accountabilities consistent with the principles of CPS. * Fostering a team based problem solving methodology. * Support the Plant in driving business literacy through education of key business issues and concepts. * Work with Platform Engineering Director to resource projects including, but not limited to Engineering Project Manager, Subject Matter Expert and Start-up Manager roles. * Assist Plant in delivering financial objectives. * Support the Plant in conducting internal systems audits as required. * Support the Plant in providing direction and lead the EM Pillar Team in the development of long and short term plans and goals for the Plant. * Support the Plant in providing project and technical support to the plant and division when required. * Support the Plant in participating on and leading project teams that improve safety, quality, utilization, labor relations, sanitation, costs and customer service. * Demonstrate ability to utilize available application computer programs. * Demonstrate executive maturity through decision making and effective communication with various departments and managers to ensure plant resources are efficiently utilized in maximizing true efficiency. * Lead the Plant in preparing and conducting necessary team meetings for proper communications and development of teams. Must also have the ability to work with Maintenance, Quality, Production and Warehouse teams to create a cooperative environment. * Responsible for giving work direction and coordinating mechanical and clerical activities in the maintenance department. Position Qualifications * Engineering Degree required. * Five years experience in Food Manufacturing; three years Training experience preferred. * Leadership skills to work as a peer and advisor to other departments; * Ability to rotate shifts and work weekends and holidays when required; * Excellent communication and presentation skills; Computer applications skills; * Key Leadership Competencies: Integrity/Trust, Ethics/Values, Action Oriented, Conflict Management, Customer Focus, Decision Quality, Managing Diversity, Functional/Technical Skills, Managerial Courage, Priority Setting, Drive for Results, Sizing up People, Building Effective Teams, Managing Vision and Purpose. Physical Requirements While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; use hands to finger, handle, and feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; taste and smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee will be exposed to a noisy environment that varies from hot to cold in temperature. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Conagra Brands is an equal opportunity employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information and/or any other characteristic or status protected by national, federal, state or local law. Conagra Brands, Inc. Imlay City MI

Construction Office Manager

The Heritage Group