Construction Office Manager

The Heritage Group Imlay City , MI 48444

Posted 2 months ago

______________________________________________________________________________ Position: Construction Office Manager FLSA: Exempt Date: October 25, 2019 Company: Pavement Maintenance Systems, LLC Location: Imlay City, MI ______________________________________________________________________________

Job Summary:

Pavement Maintenance Systems, LLC is an asphalt preservation company located in Imlay City, Michigan, and Marion, Ohio. Industry-specific knowledge and prior office managerial experience are essential for a candidate to be successful in this construction office management position.

This Construction Office Manager role will support both Ohio and Michigan Pavement Maintenance locations from an Office Managerial standpoint as well as the Vice President of Operations and President of Pavement Maintenance from an Executive Assistant perspective. The Construction Office Manager will ensure that all office matters are taken care of in a timely manner as well as support all individuals in the office, sales team, and project managers in the field (approximately 15 people). The individual in this role must portray a high level of leadership ability and be able to mentor and be agile as our business continues to grow.

Essential Job Functions:

  • Office Administrative Responsibilities (50%)

  • Hold office personnel accountable

  • Project support, which could include the use of SharePoint, Microsoft Office365, mailing assistance, etc.

  • Calendar maintenance and organization for group events

  • Creation and design of relevant presentation or documents

  • Virtual filing and organization of materials

  • Asphalt Industry & Project Management (20%)

  • Organize and coordinate office operations from project set-up to closeout

  • Support estimating and field operations from an administrative perspective

  • Contract management

  • Assist with business financials and job costing

  • Certified Payroll and reporting

  • Human Resource Liaison and Executive Assistant (20%)

  • Assist (remote) HR Business Partner with day to day employee relations

  • Onboarding new employees

  • Relaying important HR information to employees

  • Administrative HR tasks

  • Support President and VP of Operations (10%)

  • Calendar scheduling and maintenance

  • Other assignments and support as necessary

Requirements:

  • High School Diploma or bachelor's degree

  • At least 5 years' experience in an Executive or Office management role

  • Analytic capability, including excel, databases management

  • Advanced knowledge of Microsoft Office Suite

  • Prior experience with Viewpoint Vista, Heavy Bid, or equivalent construction software

Relevant Skills

  • Offer a very high-level of self-awareness and a passion for learning the asphalt industry

  • Always demonstrate the ability to hold themselves accountable to high standards in quality of work, relationship-building, and professionalism

  • Courage to take the initiative in unfamiliar or ambiguous circumstances.

  • Demonstrate creative thinking and problem solving

  • Consistently manage projects/tasks and support new initiatives

  • Demonstrate detail orientation

EOE/M/W/Vet/Disabled

Pavement Maintenance Systems is a Heritage Group Company. Please visit http://pavementmaintenancesystemsllc.com/ or https://www.thgrp.com for more information.


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Construction Office Manager

The Heritage Group