Construction Contracts Assistant

Description

BASIC FUNCTION:

The Construction Contracts Assistant will perform a variety of advanced and complex technical and clerical duties related to contract procurement and processing in the Strategic Sourcing and Contracts department.

There is currently three (3) 40 hour per week positions availableat:

• Facilities Planning and Construction

• 4860 Ruffner St Annex 3, San Diego CA, 92111

The Construction Contracts Assistantwill be paid on theOTBS Salary Schedule. Salary Grade: 39. The OTBSSalary Schedulecan be found by clicking here.

This is a promotional/open opportunity, which means that current monthly-salaried employees receive precedence over other candidates on the eligible list.

For a promotional/open posting, the top ten internal applicants will be provided unless there is an insufficient number and then the list will be supplemented with the top external applicants to make up the ten (Employment Regulations for the Classified Service of the San Diego Unified School District: Article 2, Section 9).

Examples of Duties

Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the principal job elements.

E = Essential Functions

• Assist in the coordination of the facilities contract procurement process including prime contractor, subcontractor, and consultant pre-qualifications, complex contract bid packages for various delivery methods, design agreements, direct pay agreements, bid evaluations, and award recommendations. E
• Prepare and coordinate documents for bid process, design agreements, work authorizations, addenda, and other necessary documentation for construction contracting purposes; post bid advertisements for legal public notices in newspaper and on assigned system; oversee ordering, distribution of plans, specifications, and prime contractor bid documents; list and examine bids for proper forms and signatures. E
• Assist professional staff with the coordination and facilitation of bid openings and solicitation of professional services; prepare materials for requests for qualifications and proposals. E
• Examine received bids and proposals for completeness, and interpret and evaluate bidder's compliance with Public Contract Codes, Contractors State License Board (CSLB), Department of Industrial Relations (DIR), and Disabled Veteran Business Enterprise (DVBE). E
• Vet bidders; review project funding sources; solicit and assist contractors with pre-qualification and construction bidding. E
• Enter contract, budget, and payment information into databases; prepare and maintain specialized database files for tracking construction contracts, budgets, and other contract-related documents. E
• Perform research on contracts; conduct site visits; compile data; prepare complex administrative and technical documents and reports;; analyses, correspondence, forms and summaries including budget documentation; conform complex contract documents. E
• Assist professional staff in the selection of materials; determine need for and process requests for service. E
• Initiate, organize, maintain and retain auditable complex project records including RFI's, addendums, forms and correspondence, files and records per established procedures governing work routines in assigned areas. E
• Operate standard office equipment; operate computers and related assigned software applications and systems to enter, organize and extract information and data. E
• Contact business and community members, staff, vendors and other public agencies to obtain and/or provide information; explain school district policies, regulations, and procedures. E
• May train, lead, and coordinate the work of clerical or secretarial staff. Perform related duties as assigned.

To view the detailed job description for Construction Contracts Assistant,click here.

Minimum Qualifications

EDUCATION AND EXPERIENCE:

A combination of training, experience, and/or education equivalent to three years of recent paid, full-time, increasingly responsible office-clerical experience in a maintenance, purchasing, or construction setting.

LICENSES AND OTHER REQUIREMENTS:

• Possession of a valid California driver's license and availability of private vehicle may be required for designated positions (mileage expense allowance provided).

• Typing/keyboarding certificate at a net, corrected speed of 40 (*) words per minute.

• Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class.

Supplemental Information

APPLICATION PROCESS:

To be eligible for consideration, interested candidates must submit the following documents:

• Online employment application

• Please complete the online application to include all current and previous work history and education.

• Answer all supplemental questions

• The supplemental questions should be answered thoroughly, clearly, and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process.

• Attach proof of education

• Education, training, or certifications will only be considered if acceptable documentation is attached

• Photocopy of Degree or

• Photocopy of OFFICIAL transcript

• Photocopy of Licenses and/or Certifications

Foreign Equivalency Certification:Individuals who have completed high school or college-level coursework at an institution in a country other than the United States must provide a Foreign Equivalency Certification to satisfy the education requirement. A Foreign Equivalency Certification can be obtained for a fee from a professional organization. For more information, including acceptable providers please see

Foreign Transcript Evaluation.Additional documents

• A resume may be attached, but not substituted for completing work history, education sections, or the supplemental questions of the employment application.

• Additional documents, if any, may/should be attached to the online employment application.

ADDITIONAL INFORMATION:

The San Diego Unified School District communicates information regarding the hiring process via email. Please be aware that the District is not responsible for messages blocked by your email service. In an effort to allow our emails through your personal spam filter, you can add thedomain@sandi.net anddomain@governmentjobs.com to your safe senders list.

Non Discrimination Statement

The San Diego Unified School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, ethnicity, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, immigration status, association with a group with one or more actual or perceived characteristics or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. The Title IX Coordinator's contact information is lryan@sandi.net, 619.725.8000 or by mail, 4100 Normal Street, San Diego, CA 92103.The Title II Coordinator's contact information iswranck-buhr@sandi.net 619.725.5678 or by mail, 4100 Normal Street Room 3126, San Diego, CA 92103. The 504 Coordinator's contact information is enall@sandi.net 619.344.6420 or by mail, 5465 El Cajon Blvd. Room B-2, San Diego, CA 92115 It is the policy of San Diego Unified School District to maintain a drug-free workplace. If needed, individuals protected by the Americans with Disabilities Act (ADA) may request accommodation.

For more information contact:

Title II Coordinator

• Wendy Ranck-Buhr

(619) 725-5678 or wranck-buhr@sandi.net

Title IX Coordinator & Uniform Complaint Compliance Officer

Anna Ward -(619) 725-7225 oraward2@sandi.net

504 Coordinator

• Eri Nall

(619) 344-6420 orenall@sandi.net