City Of Oxnard, CA Oxnard , CA 93030
Posted 1 week ago
Description
The City of Oxnard's Public Works Department is seeking a Construction Project Coordinator to work in our Engineering Division. The ideal candidate will have strong technical and customer service skills, knowledge of principles and practices of program development and administration.
WHAT YOU'LL DO:
Responsible for Public Project procurement and preparation of bid documents for a wide variety of City construction and improvement projects.
Review and analysis of a wide variety of bid documents, contracts, construction documents and plans.
Assures compliance with Public Contract Code, applicable laws and City procurement procedures.
Administers and manages contracts and maintains appropriate files and records.
Coordinates with other City staff, assuring compliance, checking and documenting activities of private contractors, and maintaining appropriate documents and files.
Receives and files Preliminary Notice and Stop Notices; Prepares and records Notice to Proceed and Notice of Completion documents.
Responds to questions and concerns from the general public; provides information as is appropriate and resolves issues.
Takes an active role in negotiation with contractors.
Demonstrates a full understanding of applicable policies, procedures and work methods associated with assigned duties.
Performs related duties as required.
PAYROLL TITLE: Administrative Service Analyst
DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Administrative Services Coordinator/Support Supervisor in that it performs professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration.
SUPERVISION EXERCISED / SUPERVISION RECEIVED:
Incumbents may serve as a lead worker, assigning work and monitoring work completion. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management.
WORK SCHEDULE:
The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am to 5:00pm. Depending on the area of assignment staff may be assigned to a shift that is outside the standard work hours. This position may be required to be available for additional hours in response to peaks in workloads and changes in department needs.
Essential Functions
This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.
Performs professional financial, managerial and/or operational analysis work and/or provides program coordination and administration of assigned area.
Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and, provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams. Monitors and ensures compliance with policy, procedures, standards and/or regulations.
Gathers information, analyzes data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, marketing materials and databases; provides recommendations and implements solutions in support of assigned area.
Provides analytical support and coordination of special projects, as assigned.
Performs other duties of a similar nature and level as assigned.
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
Positions assigned to management analysis/program administration may be responsible for:
Performing management analysis and policy support;
Developing, designing, coordinating and implementing programs;
Managing projects;
Administering contracts;
Preparing agenda items for City council and other boards and commissions;
Compiling and analyzing data;
Preparing complex reports;
Representing the city in professional meetings and/or with other agencies;
Conducting surveys;
Recommending policies and procedures;
Participating in the design of new and revised programs, systems, procedures and methods of operations;
Positions assigned to procurement may be responsible for:
Coordinating the purchase of equipment services, supplies or materials for the city;
Developing specifications and solicitations;
Evaluating and recommending action on bids and proposals;
Preparing, evaluating and recommending action on bid documents;
Negotiating contracts;
Assisting with preparation of specifications, proposals, evaluations and awards;
Developing and maintaining vendor relationships;
Ensuring compliance with policies and procedures.
Minimum Qualifications
The following are the minimum qualifications necessary for entry into the classification:
EDUCATION/EXPERIENCE:
OR
LICENSING/CERTIFICATIONS:
OTHER REQUIREMENTS:
Must be able to communicate effectively in English, both orally and in writing
Bilingual in English and Spanish is highly desirable
General Information
APPLICATION PROCESS:
Submit NEOGOV/Government Jobs on-line application.
Complete and submit responses to the supplemental questions, if required.
Upload resume, cover letter, proof of degree (transcript), or other requested documents.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.
The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy as an Administrative Services Analyst within the Engineering Division.
UNION MEMEBERSHIP: Positions in this classification are represented by the Oxnard Mid Manager's Association (OMMA).
NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.
This position requires a 12 month probationary period.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.
REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify
If you have any questions regarding this recruitment, please contact Annette Adams at annette.adams@oxnard.org.
NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
Retirement Contributions:
New members (as defined by PEPRA), 2% @ 62; "Classic" members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement. The City of Oxnard does not participate in social security.
Vacation/Annual Accrual Rates:
Leave accrual rates vary between 6.24 - 11.78 hours per pay period based on years of service.
Administrative Leave:
Management employees are not compensated for overtime worked. However, the department director may authorize up to 40 hours of administrative leave in one year.
Deferred Compensation:
The City contributes 1% to a deferred compensation program.
Bilingual Pay:
A regular full time employee may receive bilingual pay at the rate of $50.00-$100.00 bi-weekly depending on the Level the employee is required to provide bilingual services as determined by the City Manager or designee.
Health and Dental:
Employees can choose from a variety of medical plans provided by the City. The City's contribution to medical coverage is outlined below:
Level One
Level Two
Holidays:
The City observes 12 holidays per year
Life Insurance:
City employees receive Basic Life Coverage ($5,000) + AD&D ($10,000) + 1 times annual salary 100% paid by the City. Employees also have the option to purchase additional insurance.
Tuition Reimbursement:
Full-time employees are eligible for 75% reimbursement for work related coursework up to a maximum of $5000 per fiscal year.
City Of Oxnard, CA