Construction Administrative Assistant

Who We Are

OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S.

With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year.

OWL Services' companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo's Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program.

Come join us! For more information visit OWLServices.com and follow us on LinkedIn.

The Role

We are seeking a highly organized and detail-oriented Construction Administrative Assistant to join our team. The Construction Administrative Assistant is a remote role where you are responsible for supporting all construction phases of projects by coordinating activities, ensuring timely completion of tasks, and facilitating effective communication. The Construction Administrative Assistant will help provide administrative and clerical support to various departments. Our ideal candidate will possess strong organizational skills and a passion for administrative excellence/efficiency. Our ideal candidate will be someone who is a proactive problem solver, has great customer service skills, excellent attention to detail, multi-tasking skills, and ability to organize and prioritize workload. Must have a commitment to ensuring a high-quality work product, while being flexible, approachable and take initiative to get things done efficiently. This is an opportunity for a long-term position and to join a growing company.

Responsibilities

• Assist in the preparation of project proposals

• Coordinate and schedule pre-construction meetings

• Track and monitor project milestones and deadlines

• Identify potential risk and issues during the pre-construction phase

• Preparation and updating of various spreadsheets, service contracts, files, correspondences, and internal memorandums as directed

• Processing credit card receipts and work orders daily

• Document creation and completion

• Additional administrative work as needed

Requirements and Skills

• Strong knowledge of construction processes

• Strong communication skills

• Excellent organizational, time management, and multitasking skills

• Must be experienced with Microsoft office software

• High attention to detail, team mentality and a positive attitude.

• Has leadership capabilities or would like to lead others in the future.

• Experience with Salesforce preferred.

Compensation and Benefits

• 10 Paid Holidays

• Flexible Time Off

• 401(k) Company Match

• Health, Dental, and Vision Insurance

• HSA and FSA

• Disability & Occupational Accident Insurance

• Company-Paid Life Insurance Policy

• Employee Assistance Program (EAP)

• World-class paid training program for you to learn the skills for long term career success.

Requisition 2427

OWL Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.