Construction Administrative Assistant

Lowe Enterprises Oakland , CA 94604

Posted 3 months ago

Job Overview

The Construction Administrative Assistant will provide excellent support to the Oakland Project Management team both in terms of general office administration and project-specific work, including supporting the development of an under-construction, 127 unit apartment project, and entitlements for a large, new ground-up, +1MSF mixed-use (office, retail and residential) development on the SF Peninsula. This person will be essential in helping the team operate efficiently and effectively, while also having the opportunity to utilize their skills and grow their career with challenging projects and a vibrant team.

Essential Functions

  • Assistance with drafting and administration of monthly project reporting to internal and external clients

  • Preparation of project status reports, compiling, maintaining and evaluating project logs and supporting information for inclusion into monthly reports

  • Strong support of accounts payable, receivable, job cost coding, billing, RFIs and submittals, and invoice processing

  • GC PCO log maintenance & reconciliation

  • Preparation and management of contracts and purchase orders

  • Administrative support including but not limited to scheduling assistance, meeting and event coordination, ordering of lunches for the team, VP expense reporting, office supply orders, and general site office management

  • Attend team meetings as well as owner and design meetings

  • Meeting notes/minutes production (includes content review of OAC meeting minutes prior to finalization)

  • Aid in maintaining shared drive data storage systems for projects

  • Help to compile presentations/reports including printing, binding, and dissemination

  • Tracking of Permit Status, Utility Tracking, and Lien Release logs

  • Handle projects that may be confidential and time sensitive

Qualifications

  • 5+ years of clerical and administrative experience, some of which is in the Construction/Project Management field

  • Experience in administrative support for construction projects and interaction with subcontractors preferred

  • Bachelor's degree preferred

  • Proficiency in grammar, spelling, writing skills, with ability to catch mistakes quickly

  • Must be a good communicator, both written and verbally

  • Aptitude with Microsoft programs (Outlook, Word, Excel, PowerPoint)

  • Experience with construction software management program preferred as well as knowledge of basic construction terminology

  • Must be able to work independently and as part of a team

  • Must possess a strong work ethic, flexibility, strong organizational and interpersonal skills, have a problem-solving mentality and good attention to detail

  • Good sense of humor a plus

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Construction Administrative Assistant

Lowe Enterprises