Consortium Program Manager

Job Function Summary

Involves the development of and ensures compliance with clinical study protocols that involve human subjects. Oversees and resolves operational aspects of clinical studies or trials in conjunction with project teams and in accordance with standard operating procedures and good clinical practice and regulations. May be responsible for finances, clinical operations, and site and vendor selection.

Generic Scope

Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration.

Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives.

Custom Scope

The UCI-led All of Us Southern California Consortium (AoUSCC) focusing on precision medicine research is seeking to employ a Consortium Program Manager. Under the direction of the AoUSCC Principal Investigator, the Consortium Program Manager incumbent will oversee the development, implementation, and engagement, recruitment, and retention progress of the All of Us Southern California Consortium for the NIH funded All of Us Research Program, which includes but is not limited to the following activities: management and administration of operations including program planning, IRB, reporting to NIH, finance, human resources, IT, facilities, data entry and data management, coordination of activities and working directly with the Principal Investigator to coordinate and manage teams' activities from several All of Us Research Program member institutions in Southern California to ensure deadlines and engagement, recruitment, and retention target metrics are met.

The AoUSCC led by UCI is a part of the larger research structure for the All of Us Research Program and the Genetic Epidemiology Research Institute (GERI) efforts including UCI faculty and researchers in furthering the science of precision medicine using the All of Us data. The Consortium Program Manager will have as one of their primary responsibilities to ensure that the research structure with GERI and expanded to other institutions in the catchment area of the AoUSCC to continue to produce research in precision medicine.

Department Overview

The All of Us Research Program is a research program from the National Institutes of Health (NIH) and part of the Precision Medicine Initiative.

Key Responsibilities

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of time

Essential Function (Yes/No)

Key Responsibilities

(To be completed by Supervisor)

35%

Yes

Direct responsibility for planning and management and allocation of goals and objectives for the overall Consortium (AoUSCC). , The planning and management include those for all the sites and clinics of the consortium. They also include the consortium reporting to the NIH and monitoring of progress by site and in relation to budget allocation.

Further evaluation of overall enrollment, recruitment, retention and preparation of progress reports will be one of the major responsibilities. Monitors compliance with all policies and processes. Adheres to standards. Maintains and expands the research program at UCI and in the AoUSCC community.

15%

Yes

Supervises staff work assignments and schedules to meet research goals and timelines. Meets regularly with assigned staff to set goals and ensure objectives are being met.

Directly supervises team's quality and quantity of work to ensure studies meet objectives and are compliant with all regulations. Advises staff regarding resolution of technical problems. Communicates and collaborates with cross-functional teams.

10%

Yes

Serves as the main liaison between consortium sites and program leaders. Proposes solutions to difficulties arising from research, implements structural changes to maximize time efficiency within the constraints of limited resources.

Manage and tracks agreements between institutions. Liaisons with AoUSCC PIs, PMs, NIH All of Us leadership, and other All of Us consortia.

10%

Yes

Administers fiscal, material and human resources within study budget. Plans and implements resource allocations.

Suggests ways to be more efficient. If necessary, requests additional resources.

Manage and tracks agreements between institutions.

10%

Yes

Reviews new budget proposals and assess their appropriateness with their scope of work. Participate in budget planning and evaluation. Reviews and monitors all research related charges to ensure budgetary compliance.

10%

Yes

Oversees and analyzes complex databases. Compiles data reports as needed.

Provides team, investigators, and fellows with guidance regarding study design and logistics (data collection forms, formatting of data, data management). Prepares and submits study documents to the Institutional Review Board (IRB), quarterly reports to the National Institutes of Health (NIH), and other regulatory committees on behalf of the consortium. Coordinates All of Us meetings and planning agendas, attends meetings and prepares summaries of action items. Documents decisions and future plans.

10%

Yes

Evaluates assigned staff performance and competency. Defines individual development goals.

Mentors professional staff, including employees that are learning a new area of clinical practice. Encourages assigned staff to further their knowledge through clinical education, and certifications. Works with leadership to plan and coordinate work scope, research applications, requirements, and protocols, and determine priorities from the NIH committees to be implemented at AoUSCC institutions.

Recommends salary actions, promotions, and terminations. Conducts necessary personnel actions for assigned staff including disciplinary actions. Recommends changes in staffing and changes to budget to ensure the efficient operation of the function. Participates in recruitment and orientation of new employees.

100%

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Knowledge Skills and Abilities (KSAs)

Knowledge, Skills and Abilities

Req / Pref

Broad knowledge of research and research philosophy. Demonstrated ability to translate research philosophy into business best practices in a trial setting.

Required

Demonstrated project management skills. Ability to effectively manage multiple priorities, prioritize projects and meet the demands of a fast-paced and dynamic work environment. Adaptable to quickly changing priorities.

Required

Demonstrated experience managing people with a wide range of educational backgrounds and skills. Demonstrated management and conflict resolution skills to effectively lead and motivate others. Demonstrated experience in training others in the field of research.

Required

Demonstrates good problem-solving and analytical skills. Creatively addresses complex or new problems.

Required

Strong communicator; includes verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills. Clear and concise communicator. Ability to influence and negotiate.

Required

Excellent interpersonal skills, including but not limited to: problem-solving, teamwork development, leadership, mentorship. Interpersonal skills to effectively motivate others.

Works well with others to achieve common goals. Ability to cultivate relationships with multiple stakeholders at various levels of administration.

Required

Ability to perform all commonly applicable functions in word processing and spreadsheet software. Effectively uses campus' clinical information and documentation application programs. Proven ability utilizing clinical trial management systems.

Required

Skill in working independently, taking initiative and following through on assignments.

Required

Ability to think critically, compile data from various sources, analyze data, and prepare reports

Required

High level of integrity and honesty in maintaining confidentiality.

Required

Strong attention to detail.

Required

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Experience required for this Job

• A minimum of 5 years of experience.

• Experience implementing protocols, manage work schedules, and assign tasks.

• Experience maintaining staff productivity and tracking of study participants.

• Experience in training and quality control.

Education required for this Job

• Bachelor's degree in related area.

• Advanced degree preferred.

Physical, Environmental and Mental Requirements

Occ Up to 3 hrs

Freq 3 to 6 hrs

Cont 6 to 8+ hrs

N/A Never

Physical Requirements

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Body Positions

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Standing

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Walking

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Squatting

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Bending

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Waist Twisting

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Kneeling

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Crawling

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Climbing

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Climbing stairs

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Climbing Ladders

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Other climbing

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Reaching:

Reaching overhead

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Reaching shoulder height

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Reaching below should height

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Lifting

Lifting 0 - 20 lbs. below waist

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Lifting 21 - 30 lbs. below waist

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Lifting 31 - 60 lbs. below waist

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Lifting over 60 lbs. below waist

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Lifting 0 - 20 lbs. above waist

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Lifting 21 - 30 lbs. above waist

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Lifting 31 - 60 lbs. above waist

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Lifting over 60 lbs. above waist

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Lifting up to 0 - 20 lbs. overhead

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Lifting up to 20 - 30 lbs. overhead

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Lifting up over 30 lbs. overhead

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Carrying

Carrying 0 - 20 lbs.

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Carrying 21 - 30 lbs.

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Carrying 31 - 60 lbs.

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Carrying over 60 lbs.

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Pushing

Pushing 0 - 20 lbs.

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Pushing 21 - 30 lbs.

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Pushing 31 - 60 lbs.

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Pushing over 60 lbs.

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Pulling

Pulling 0 - 10 lbs.

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Pulling 11 - 25 lbs.

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Pulling 26 - 50 lbs.

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Pulling 51 - 75 lbs.

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Pulling over 75 lbs.

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Hand / Arm

Fine finger manipulation

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Gross manipulation

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Simple grasp

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Power grasp

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Mental Requirements

Read/Comprehend

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Write

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Perform Calculations

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Communicate Orally

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Reason and Analyze

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Other mental demands

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Environmental Requirements

Exposures

Loud noise

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Moving machinery

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Background noise

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Dim or bright lighting

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Dust, fumes or gases

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Marked changes in temperature

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Marked changes in humidity

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Chemical or toxic substances

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Latex

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Radiation

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Microwave

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Combative patients

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Works in confined quarters

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Other Environmental

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Ability to differentiate color

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Operating motor vehicles

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Use of protective equipment

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Other environmental

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