Confidential Secretary To Director Of Educational Services

Confidential Secretary to Director of Educational Services JobID: 3011

Position Type:

Secretarial/Clerical/Secretary

Date Posted:

6/27/2024

Location:

Freehold Township School District

Date Available:

ASAP

Closing Date:

07/03/2024

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QUALIFICATIONS

• High school diploma or equivalent (college experience preferred)

• Proficiency in typing and performing daily tasks through use of computer programs

• Exceptional verbal and written communication skills

• Working knowledge of basic office procedures and the operation of common office equipment and machines

• Ability to relate pleasantly to employees, students, parents and the general public

• Proficient in composing and editing written communication

• Ability to maintain confidentiality

RESPONSIBILITIES

• Assists the Director and Supervisor of Educational Services and Intervention in maintaining an efficient office:

• Prioritizes, sorts and distributes mail and messages

• Organizes adequate filing system for both hard copies and digital documents

• Maintains calendars for Director and Supervisor

• Creates meeting agendas for child study team and related services

• Serves as the liaison between staff, students, parents, visitors, vendors and Director and Supervisor of Educational Services and Intervention:

• Demonstrates rapport with staff, courteously responds to needs of others

• Maintains confidentiality and visitor access, provides assistance as needed

• Prepares school reports, forms and correspondence to parents/guardians, staff, and students.

• Creates purchase orders that have been approved by the Director, coordinates with vendors, obtains quotes, enters required vendor information into purchasing system, processes purchase orders upon receipt of items, facilitates disbursement of purchased items, and troubleshoots any problems that may arise from the orders.

• Maintains list of initial referrals.

• Provides support/assistance among district schools and departments, including district schools, Food Services, Transportation, Technology, Human Resources, and the Business Office.

• Records pertinent school information:

• Enter and track professional development hours

• Maintain students confidential files

• Distribute testing results and files into PRCs

• Prepares motions for Board Agenda; attends agenda review meetings.

• Schedule conferences and appointments as needed.

• Manages processes for home instruction.

• Serves as the primary contact for students placed out of district; manages and coordinates all processes for students placed out of district.

• Maintains special education database.

• Management of all other software based programs connected to the Educational Services department.

• Performs other tasks and responsibilities as assigned by Director and Supervisor of Educational Services and Intervention.