Confidential Executive Assistant To The Superintendent Of Schools

Position Type:

Administration

Date Posted:

5/6/2024

Location:

Board of Education

Closing Date:

05/31/2024

Additional Information: Show/Hide

Confidential Executive Assistant to the Superintendent

Hasbrouck Heights School District is seeking a polished, high-level assistant to the superintendent of schools.

Qualifications:

• Minimum BA degree

• Five or more years experience in high-level executive support and office management

• Ability to demonstrate the capacity for extensive independent decision-making and handle multiple complex tasks

• Strong organizational and computer skills

• Proficient knowledge of all current standard office procedures and use of equipment

• Detail oriented with knowledge of all aspects of verbal and written communication, including spelling, grammar and punctuation

• Ability to assume a leadership role in directing the activities of other secretarial staff and making decisions concerning office operations

• Ability to communicate clearly and effectively with the public, staff and board members

• Ability to function as part of a cohesive secretarial team by assuming varied responsibilities in differing and often demanding circumstances

Responsibilities:

• Maintain complete confidentiality in all matters

• Prepare correspondence, maintain calendar of appointments, interviews and meetings for the superintendent, channel and screen all communications

• Prepare Board of Education correspondence as directed

• Compile data and prepare confidential memos for collective negotiations

• Serve as district notary

• Serve as liaison between the HHSD and the Bergen County Executive Superintendent's office

• Compile and submit in a timely fashion all annual state and federal reports including:

• School Safety Data System (SSDS) Incidents/Trainings/Programs

• NJSMASRT Staff report (SMID)

• School Register Summary

• HIB Self-assessment for Determining Grades

• Federal Civil Rights Report

• MOA between law enforcement and school district

• Annual Survey of Children in Institutions for Neglected and Delinquent Children

• Certify district and school data (CDS)

• LEA Checklist for Virtual or Remote Instruction Program

• Submit Annual and Biannual Statement of Assurance (SOA) regarding:

• Comprehensive Equity Plan

• Use of paraprofessionals

• HS Voter Registration Laws

• School Safety and Security Plan

• School security drills

• Maintain course credit approval

• Compile annual salary guide movement list

• Maintain staff certifications; enter new staff into Provisional Program; assist staff in obtaining state certification

• Maintain current salary records of all personnel

• Maintain current and accurate charts of teacher assignments

• Maintain strict confidentiality relating to all student and district personnel information

• Assists in the development of the District-wide School Calendar and provides notification of district schedule to proper agencies

• Maintains and updates Board Policy Manuals

• Maintains and updates Hasbrouck Heights Education Association negotiated agreement

• Maintains and updates Administrators and Supervisors negotiated contract

• Serves as in-person and phone receptionist having contact with the superintendent

• Other responsibilities and duties appropriate and necessary to the position as directed by the superintendent

Terms of Employment: Twelve-month position with compensation as per negotiated agreement with the superintendent

Applicants should submit letters of interest, resume and qualifications by May 31, 2024, to:

M. A. Polizzi, Interim Superintendent of Schools

379 Boulevard

Hasbrouck Heights, NJ 07604

polizzimic@hhschools.org