Conference Shop Coordinator

The Conference Shop plays a key role in connecting several departments in support of one of our most signature experiences here at Bethel, our conferences. 

The Conference Shop is the exporter of resources supplied by our guest ministries featured at the event, event-exclusive merchandise, and the products offered by our in-house ministries and the store. This role directly reports to the Commerce Senior Manager and is accountable for orchestrating all aspects of the conference’s pop-up shop’s needs. They will also represent Bethel and its core values as well as its affiliate ministries showcased at the event. The coordinator stewards the fast-paced environment of the Conference Shop while providing oversight and organization in all procedures and details. This role is a zero hour Bethel employee position that works at the main six to eight Bethel Conferences, working 30-50 hours per event.

Salary Range: $5,100 - $6000 per year

Responsibilities:

• Creating and managing the floorplan and layout of the store in collaboration with the Creative Department.
• Coordinating and securing display fixtures and their transportation to and from the event.
• On-Site Inventory Management pre-event, during the event, and post-event.
• Prepping any new inventory for launch via Shopify.
• Submitting and managing necessary assets in collaboration with other teams.
• Coordinating the financials and inventory management of guest speakers and in-house products.
• Sales reporting and upper management communication.
• Monitor and track sales performance during the event, adjusting strategies as needed to meet targets.
• Conduct regular inventory audits to ensure accuracy and prevent stockouts.
• Serve as point of contact for guest ministries and vendors regarding the Conference Shop, addressing any concerns or inquiries.
• Assist Senior Commerce Manager in creating promotional strategies for conference-exclusive merchandise.
• Continuously seek opportunities to enhance the attendee shopping experience through innovative initiatives and product offerings.
• Client invoicing and post-event communication to guest speakers served by the Bethel Conference Shop.
• Organizing, communicating, and training of volunteers for the event.
• Team Lead for Volunteer Orientation night.
• Scheduling team members in collaboration with the Bethel Store Manager.
• Team Lead for store setup and tear-down procedures.

Requirements

• Associates or Bachelor's degree in Business Administration, Marketing, Retail, or related field preferred.
• 3-5 years of previous experience in team leadership roles.
• 3-5 years of experience in a fast-paced retail or event coordination environment.
• Strong organizational and communication skills.
• Demonstrated ability in problem-solving and innovation.
• Ability to perform physical tasks, including standing for entire shifts, bending, lifting, and moving products up to 50 pounds.
• Proficiency in Microsoft Excel for data analysis and reporting.
• Ability to multitask and prioritize tasks effectively in a dynamic environment.
• Familiarity with Shopify or similar e-commerce platforms for inventory management and sales reporting.

Preferred Qualities

• 3+ years experience in retail management.

Benefits

• Free Staff Lunch (twice a month)
• bethel.com email Address
• 20% Discount on most items in the Bethel Bookstore
• Free premium pass access to Bethel.tv
• Invitation to attend Select Conferences
• HealthiestYou (24 hour doctor/prescription access)
• 403(b) Retirement Fund Matching
• Paid Sick Leave, Jury Duty & Bereavement Leave
• Voluntary Dental Plan
• Voluntary Vision Plan
• Opportunity to work with some of the most passionate lovers of Jesus in the world!