Conference Services Graduate Assistant (2 Positions) - Filled - Fall 2024

This position functions under the general guidance and direction of Conference Services and will be responsible for assisting with executing the logistics and setups of events.

Position Responsibilities:

• Assist with the planning and coordination of events and assignments

• Work with departments as well as vendors to ensure a successful event by providing full service logistical planning for events of all size and scope.

• Responsible for event operations, logistics, production, and execution of events.

• Oversee emails to conferenceservices@mville.edu and field questions.

• Coordinate event timelines and schedules

• Oversee event activities including event setup and breakdown.

• Coordinate audiovisual set up.

• Troubleshoot operational issues on behalf of the department as it relates to events.

• Develop, maintain, and continually strive to strengthen relationships with administrators, faculty, and vendors as it pertains to internal events.

• Assist with Coordinating outside rentals for personal events on campus.

• Serve as Event Manager when necessary.

• Works with departments to make various and multiple room and setup changes to scheduled events.

• Answers phones and fields questions regarding events and events calendar.

• Performs administrative and office support activities. Duties may include but not limited to, billing, upkeep Project Tracking, project file maintenance, archiving and receiving and directing visitors and filing.

• Assists with maintaining the Events calendar

• Performs other related duties as assigned.

Required:

• Enrolled in a graduate program at Manhattanville

• Proven ability to plan, initiate, and manage challenging logistical situations.

• Must be able to work independently, taking initiative and be able to ascertain priorities in a dynamic environment of regular interruptions, multiple projects, and deadlines.

• A commitment to quality, client-oriented service

• Must be friendly and personable.

• Working knowledge of computers.

• Strong organizational and prioritization skills.

• The ability to handle unexpected crisis or deadlines.

• Tact and discretion in maintaining confidentiality in dealings with campus administrators.

• Ability to communicate effectively verbally and in writing.

• Ability to be a proactive thinker and work independently as well as in a team.

• Skillful in dealing with the public, vendors, and friends of the university.

• A mature, positive attitude; a team player.

• Must be able to lift 50 or more

Compensation:

• This position will cover 6 credits per term (Fall, Spring, Summer)