Conference Manager, I&C

Job Description

Role Accountability and Duties:

• Work with Show Director to create strategic plans to achieve revenue goals by generating new program ideas, formats, and issues.

• Work closely with the Stakeholders to determine topic relevance and projected success. Includes scheduling and planning conference calls and meetings, writing and distributing minutes, and communicating with Council on a regular basis.

• Develop, manage, and maintain conference budget by providing accurate forecasts, ensuring costs do not exceed budget and reviewing processes for cost saving initiatives.

• Determine and confirm all speakers, topics, titles, content, bios, and presentation needs.

• Develop conference schedules that are comprehensive, balanced and offer attendees maximum opportunity to participate.

• Develop and produce conference evaluation forms (electronic permissible,) distribute on-site and tally survey results in a timely manner after the show.

• Work with Marketing Manager to develop marketing strategies specifically for the conference program. This could include the use of and maintenance of various forms of social media.

• Work with Marketing to ensure conference information on show websites is timely and updated frequently.

• Develop and maintain strong relationships with relevant industry associations including attending their annual meetings if needed.

• Provide clear, direct, timely communication with speakers.

• Assign meeting space for exhibitor clients.

• Manage all on-site conference activities, including temporary personnel, speaker coordination, introductions, room sets, audio visual requirements, etc.

• Track industry trends and issues to identify current, new, and alternative growth areas that can be captured for educational programming.

• Analyze processes, increase efficiencies, and cost savings to programs.

• Function as integral part of overall show management team / effort in performing additional duties as required. The right candidate can earn additional Show Management responsibilities and duties.

• Travel, as required.

• Other duties as assigned.