Conference Assistant/Chapel Attendant - Conference Services

TITLE

Conference Assistant/Chapel Attendant

JOB SUMMARY

This position assists with the facilitation of weddings, memorial services, and other events held

in the Little Chapel in the Woods. Work is performed under general supervision with the some

flexible work scheduling required.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Director, Student Union/Conference Services

Supervises: No supervisory responsibilities

PRIMARY DUTIES - May include, but not limited to the following:

Opens the building and checks lights and HVAC.

Greets clients.

Sets up space with items rented from Conference Services; candles in candelabras,

Sheppard hook, sound system, tea lights, pedestals, guest book table, easel, piano,

organ, pedestals, kneeler, event signage and pew clips.

Performs special requests from the wedding party.

Coordinates with the photographer, florists, organist, pianist, and other musicians for set

up in appropriate locations.

Cleans candles, dressing rooms, and floral items between weddings.

Assists couple during rehearsal to finalize wedding order, layout, etc.

Coordinates with couple to help them get lined up and walk down the aisle.

Monitors chapel functions and events to ensure proper service.

Responds to requests for assistance from chapel participants by providing prompt,

efficient, and courteous service and assistance.

Assists other University departments as needed during special events and camps.

Assists with weddings and events including facilities arrangements and physical setups.

Reports and seeks corrective measures to problems involving facilities and services

such as media, catering, climate control, and custodial services.

Helps ensure that no one enters the chapel while the bride/groom is walking down the

aisle and no one from the general public enters the chapel during the ceremony.

Takes and sends conference services pictures of setups that can be used when

promoting the chapel.

Puts away all items used after ceremony and replace all used candles.

Communicates with DPS if issues arise.

Follows the Conference Services emergency procedures in the event of an injury or

emergency.

ADDITIONAL DUTIES

Performs other duties as requested.

EDUCATION

High school diploma or equivalent required.

EXPERIENCE

Customer service experience and event related experience preferred.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours

is an essential function of this position.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

Ability to adapt to a fast-paced work environment, handle multiple tasks, and

demonstrate organizational skills.

Ability to represent the University in a friendly, courteous, and professional manner.

Ability to take initiative and to work independently.

Ability to communicate effectively, both orally, in person and by telephone and in written

form.

Ability to distinguish the nature of objects by using the eye.

Ability to work in various indoor atmospheres and outdoor situations which may include

extreme heat and cold as well as noise.

Ability to occasionally lift approximately 20 pounds and push or pull approximately 50

pounds.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential

functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit;

use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb

stairs; talk or hear. The employee must have the ability to operate a personal computer and

occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include

ability to distinguish the nature of objects by using the eye. May be required to sit for long

periods of time.

WORK ENVIRONMENT

Employees are responsible for performing their duties in an environment that is free from

discrimination, intimidation, coercion or harassment, including sexual harassment. Work is

performed primarily indoors in an office setting. The noise level in the work environment is low

to moderate.

SAFETY

Assists in the creation of a culture of safety and environmental protection by performing work

safely in accordance with departmental safety procedures. Operates equipment safely and

reports any unsafe work conditions or practice to supervisor.