Conference And Event Coordinator

Overview

Kimley-Horn is looking for a Conference and Event Coordinator to join our Raleigh, North Carolina (NC) office! This is an in-office position.

Responsibilities

The ideal candidate will have a mix of conference and event planning, marketing, and communication skills to support assigned conferences and identify, develop, and produce related content for internal and external audiences. You will need to be highly self-motivated and have a passion for providing high-quality support. Some travel is required.

• Work with Kimley-Horn conference attendees to coordinate our engagement and effective attendance at national conferences

• Collaborate with subject matter experts to develop proposals for speaker presentations, white papers, project awards, and other marketing content

• Write and edit content for intranet, external website, social media platforms, award submittals, and other channels as needed

• Coordinate event-related needs such as registering conference attendees, reserving hotel room blocks, tracking RSVPs, ordering promotional giveaways, tracking deadlines, gathering information and images for the company website, researching and securing event venues, developing marketing materials, data entry, and other department activities, as needed

• Partner with social media manager and web strategist to promote conference involvement (i.e. speakers, booths, awards) and other marketing activities

• Support project photography coordination through tracking and facilitating approvals, communication, and scheduling with internal teams and external professional photographers

Qualifications

• Bachelor's degree in Communications, Journalism, Marketing, or a related field

• 1+ years of relevant work experience in marketing or event coordination

• Strong interpersonal skills with ability to work with people at all levels of the organization in person, via phone, email, and IM

• Ability to manage organizational tasks, independently and through others

• Excellent verbal and written communication skills

• Demonstrated organization, detail orientation, and follow-through skills

• Proficiency with MS Office including Microsoft Word, Excel, PowerPoint, and Outlook

• Ability to be flexible, including handling last-minute or large-scale requests

• Ability to multi-task in a fast-paced environment with limited daily supervision

• Exceptional client service mentality, strong work ethic, and take-charge attitude

• Occasional travel will be required

• Ability to prioritize tasks and handle multiple assignments and deadlines concurrently

• Strong attention to detail

• Experience in a corporate environment

• Experience in event planning in a business setting

• Experience working with remote teams

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 17 years!

Responsibilities The ideal candidate will have a mix of conference and event planning, marketing, and communication skills to support assigned conferences and identify, develop, and produce related content for internal and external audiences. You will need to be highly self-motivated and have a passion for providing high-quality support. Some travel is required.

• Work with Kimley-Horn conference attendees to coordinate our engagement and effective attendance at national conferences

• Collaborate with subject matter experts to develop proposals for speaker presentations, white papers, project awards, and other marketing content

• Write and edit content for intranet, external website, social media platforms, award submittals, and other channels as needed

• Coordinate event-related needs such as registering conference attendees, reserving hotel room blocks, tracking RSVPs, ordering promotional giveaways, tracking deadlines, gathering information and images for the company website, researching and securing event venues, developing marketing materials, data entry, and other department activities, as needed

• Partner with social media manager and web strategist to promote conference involvement (i.e. speakers, booths, awards) and other marketing activities

• Support project photography coordination through tracking and facilitating approvals, communication, and scheduling with internal teams and external professional photographers