Computerized Maintenance Management Systems Specialist

Position

Under general supervision, performs a wide variety of responsible and complex administrative and analytical duties; oversees assigned administrative processes, procedures and programs; and provides information and assistance to the executives and staff regarding the City's Computerized Maintenance Management System (CMMS). This is a single position classification at the advanced journey level. The position has significant responsibility to monitor the Engineering Sewer Division's CMMS activities. The incumbent is required to be fully trained in a maintenance management system. Receives direction from the Engineering Division Manager or Principal Engineer.

Examples of Essential Functions

Essential responsibilities and duties include, but are not limited to, the following:

• Assume direct responsibility for monitoring the City's CMMS program; and assist in developing goals and objectives.

• Assist with the development and implementation of operational, administrative, program, and other policies and procedures.

• Coordinate with all divisions and work groups to identify equipment, assets, property, and other information used to populate the CMMS; enter information into CMMS.

• Assist with the preparation and administration of assigned budget(s); maintain and monitor appropriate budgeting controls; prepare various financial reports as required.

• Collect, compile, and analyze complex information from various sources on a variety of specialized areas related to the assigned area; prepare reports which present and interpret data, and identify alternatives; make and justify recommendations.

• Participate in special projects including complex research of new programs and services, budget analysis and preparation, and feasibility analyses; prepare and present reports.

• Assist in the preparation of ordinances and other supporting program documents; prepare and monitor program grants and related proposals; monitor compliance with applicable contractual agreements.

• Coordinate with outside agencies or groups; provide referral and resource information.

• May serve as a liaison with public and private organizations, community groups and other social organizations.

• Perform related duties as assigned.

Minimum Qualifications

LICENSE REQUIRED:

A valid Class C California Driver's License.

KNOWLEDGE OF:

• Computerized maintenance management systems with Geographic Information Systems (GIS) functionality.

• Methods of research, program analysis, and report preparation. Principles and practices of budget administration.

• Principles and practices of program development.

• Public relations techniques.

• English usage, spelling, grammar and punctuation.

• Modern office procedures, methods including computer software and hardware. Federal, State and local laws, codes and regulations.

ABILITY TO:

• Populate and use a complex computerized maintenance management system.

• Manage and maintain CMMS and GIS databases

• Perform complex administrative and analytical activities for the assigned program.

• Independently perform the most difficult administrative and analytical activities in the area of work assigned.

• Understand the organization and operation of the City departments and outside agencies as necessary to assume assigned responsibilities.

• Interpret and apply administrative and departmental policies and procedures.

• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.

• Research, analyze, and evaluate programs, policies, and procedures.

• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

• Prepare clear and concise reports.

• Independently prepare correspondence, memoranda, and reports. Communicate clearly and concisely, both orally and in writing.

• Establish and maintain effective working relationships with those contacted in the course of work.

QUALIFICATIONS

Any combination of education, experience and training that demonstrates an ability to perform the duties of the position. A typical combination would include four years of increasingly responsible administrative and analytical experience preferably within a local government environment using a computerized maintenance management system, ArcGIS Suite, and the equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, business administration or a related field is preferred.

Other Information

PHYSICAL DEMANDS AND WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this class, the employee is regularly required to communicate effectively verbally and in a written manner; observe and interpret data, and analyze and solve problems. The employee must be able to work indoor office environments/outdoor in the field environments (depending on position). The employee may have to move up to 50 lbs. and transport up to 10 lbs. objects frequently (depending on position). Vision abilities required by this job include the ability to detect, determine, perceive, identify, estimate, and assess work related objects and/or work products based on position specific designated tasks. The employee may be required to work overtime to complete assignments. Must be able to work a flexible schedule. Use of personal vehicle during employment may also be required.

APPLICATION PROCEDURE:

A City application form and supplemental questionnaire MUST be submitted and received by the closing date. Please apply online at www.cityofvista.com. All other employment inquiries can be directed to the City of Vista, Human Resources Office, 200 Civic Center Drive, Vista, CA 92084. Phone: 760-726-1340.

SELECTION PROCESS :

Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of written, performance, and oral exams to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and fingerprinting.

The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in the announcement may be modified or revoked without notice.

The City of Vista is an Equal Opportunity and ADA compliant employer. All qualified candidates and veterans are welcome to apply!

• SCHEDULE OF EVENTS

Monday, April 22, 2024 @5:30 p.m. - Recruitment Closes

Week of May 6, 2024 - Initial Interview Panel

• Please note, all dates and/or timeframes are subject to change.