Compliance Clerk (6398 Sped)

TITLE: Compliance Clerk
LOCATION: Various Elementary-Secondary Locations
REPORTS TO: Director of Special Services/Case Manager
DEPARTMENT: Special Education

Hours / Work Times

7 Hours Per Day (7:30 a.m. - 3:00 p.m. includes 30 minute unpaid lunch)

190 Days Per Year

Position Duration: Permanent

Classification Group: Cerical Class I
Click this link to find the salary schedule associated with this position PSE Large Group Salary Schedule https://sites.google.com/evergreenps.org/human-resources/home#h.p_A_K6DpIVNdiq

Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year:
Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB). For additional information click EPS Benefits Information https://sites.google.com/evergreenps.org/human-resources-benefits/benefits .
Employees may also be eligible to participate in FSA, DCAP, HSA, FPFSA (w/HDHP), and other supplemental benefits.
Employees may be eligible for employer-employee funded retirement benefits through Department of Retirement Services (DRS).

EPS offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, religious, and bereavement leave. Additional negotiated leave options can be found in the associated Collective Bargaining Agreement (CBA) for this position PSE Large Group CBA https://sites.google.com/evergreenps.org/human-resources/home#h.p_A_K6DpIVNdiq .

We appreciate your interest in employment with Evergreen Public Schools. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation including fingerprints Click here for Fingerprinting Services https://www.esd112.org/hr/fingerprinting/?target=fingerprinting-process .

Failure to submit a full application package will result in disqualification.

STANCE STATEMENT:
Evergreen Public Schools are committed to eliminating the predictability of outcomes by demographic group and we strive to be a diverse community of schools that provides each member with the opportunities, access, resources, and support they need to be successful. With this in mind, our goal is to recruit, hire and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically. Our district aims to provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local, national and global community.

SUMMARY STATEMENT:
Under the supervision of the Director of Special Services, the Compliance Clerk is responsible to process the paperwork and perform other duties required for students to receive the services of special education.

ESSENTIAL FUNCTIONS:
Communicate effectively with staff and the general public in person, by telephone, via E-mail and in writing.
Create/update Due Process files for special education students in the district.
Review special education paperwork and files submitted for completeness and compliance. Share findings with necessary staff.
Operate the computer and input data into IEP Online.
Send and receive special education Due Process paperwork.
Assist in tracking Due Process time lines and keep teams apprised of deadlines.
Complete the Due Process File Review Checklist for each file completed, and submit each file and checklist to Special Services.
Assist teams in arranging meetings and scheduling Due Process activities.
File student confidential information.
Travel from location to location in order to perform tasks.

OTHER RESPONSIBILITIES:
Perform other related duties as assigned.

PHYSICAL DEMANDS REQUIRED:
Acceptable Attendance
Hearing (66-100%)
Sitting (33-66%)

Speaking (33-66%)
Standing (33-66%)
Vision (66-100%)

Walking (33-66%)
Writing (33-66%)
Reaching (33-66%)

Lifting/Carrying Up to 50 lbs. (Up to 33%)
Pushing/Pulling (33-66%)
Bending/Stooping (Up to 33%)

Use of hands and/or arms for repetitive motion (66-100%)

MENTAL DEMANDS REQUIRED:
Reading Documents (66-100%)
Written Communication (33-66%)
Verbal Communication (33-66%)

Reasoning (33-66%)
Detailed Work (66-100%)
Confidentiality (66-100%)

Multiple Concurrent Tasks (33-66%)
Customer Contact (33-66%)
Problem Solving (33-66%)

Percentages of requirements of physical and mental tasks are only an estimate. Reasonable accommodations for persons with a disability will be considered in order for them to perform the essential functions of the job.

(66-100%) = Continuously
(33-66%) = Frequently
(Up to 33%) = Occasionally

TOOLS AND EQUIPMENT NECESSARY:
Computer/laptop, typewriter, 10-key calculator, telephone, printer, copy machines, and all other tools and equipment necessary to perform the essential functions as listed above.

MINIMUM QUALIFICATIONS:
(Testing may be required.)
Typing/keyboarding (35-50 wpm).
A minimum of one year of experience in a related field, or equivalent training.
Demonstrated ability to use computers and Microsoft software applications.
Knowledge of or willingness to learn IEP Online .
Knowledge of or willingness to learn Special Education Due Process procedures.
Previous experience working with groups of special educators preferred.
Demonstrated ability to communicate effectively and possess a positive attitude.
Demonstrated organizational skills and the ability to follow through.
Demonstrated ability to handle multiple priorities at one time.
Demonstrated ability to perform tasks accurately and in accordance with established guidelines.
Must possess personal characteristics of flexibility, initiative, and cooperativeness.
Demonstrated ability to maintain confidentiality of sensitive information.
Must be able to travel from location to location in order to perform tasks.
Demonstrated ability to establish and maintain positive relationships with others as part of a team.

KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:
Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.
Supports a positive school environment that celebrates, respects and values diversity, where learning is made relevant and meaningful to students of various cultures.
Participates in activities and discussions that lead to increased cultural competence.
Demonstrates a commitment to equitable outcomes for all students.
Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.
Notice of Nondiscrimination:
Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Title IX Coordinator
Cale Piland
Director of Athletics/Activities
13413 NE LeRoy Haagen Memorial Dr.
P.O. Box 8910
Vancouver, WA 98668-8910
Telephone: (360) 604-4430
Section 504/ADA Coordinator
Cate Winters
Health Services Manager
13413 NE LeRoy Haagen Memorial Dr.
P.O. Box 8910
Vancouver, WA 98668-8910
Telephone: (360) 604-6711
Civil Rights Compliance Coordinator
Tracy Thompson
Senior Director Human Resources
13413 NE LeRoy Haagen Memorial Dr.
P.O. Box 8910
Vancouver, WA 98668-8910
Telephone: (360) 604-4014