Compliance Administrative Assistant - University Physicians' Association

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Job Type

Full-time

Description

University Physicians' Association is looking for full-time Compliance Administrative Assistant.

JOB SUMMARY

As a Compliance Administrative Assistant, you will provide administrative support to the VP of Regulatory Affairs and Chief Compliance Officer and the Compliance Department. You will act as a liaison between the executive team, clients, vendors, and staff.

EXPECTATIONS

Administrative Support

• Maintain confidentiality of projects for your assigned executive

• Manage calendar of your assigned executive

• Maintain organization of records and files for ease of use

• Prepare routine reports and spreadsheets

• Coordinate travel, meetings, and training arrangements

• Coordinate meetings, video conferences, teleconferences with appropriate agendas and appropriate record keeping.

• Prepare correspondence, emails, memos, slides, contact reports and other documents as requested

• Provide excellent customer service

• Hotline monitoring and documentation of findings

• Assist in tracking status of departmental incidents and tasks

• Gather, organize, and submit monthly monitoring reports and communicate findings

• Assist in management and tracking new and current team member trainings

• Assist in the tracking and filing of policy manuals as well as legal documents

• Other duties as assigned

BENEFITS INCLUDE:

Insurance Package: Medical, Dental, Vision, Life

Paid Time Off (PTO) and Sick Pay

Onsite Fitness Center

Employee Assistance Program (EAP)

401K Matching and Immediate Vesting

Requirements

• High school diploma or equivalent

• Additional specialized coursework in Administrative/Office is preferred

• Minimum of 3 years' experience providing administrative support

• Excellent oral and written communication skills

• Excellent organizational skills and the ability to multi-task

• Experience using business office machines and aptitude to learn new skills is required

• Advanced proficiency in Microsoft Office including Outlook, Word, Excel, PowerPoint

• Ability to build and maintain relationships

• Highly organized with a strong attention to detail