Community Relations Manager (Managing Editor)

Definition

Definition: Under general supervision of the Community Relations Director, administers the day-to-day operations of the O'odham Action Newspaper, website and Social Media, this includes generating story ideas; planning, assigning and editing and approving content; overseeing the budget and expenditures.

This is a supervisory position for the newspaper staff. This job class is treated as FLSA Exempt.

Essential Functions: Essential functions may vary among positions and may include the following tasks and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be comprehensive list of tasks performed by all positions in this classification.

Examples of Tasks

1.Supervision and Staff Workflow: Provides routine supervision of assigned newspaper staff members including monitoring and coordinating activities of the News Specialists (Reporters), Newspaper Assistant, temporary newspaper staff workers, volunteers and Youth Workers.

• Prioritizes and coordinates staff workflow and provides training and assistance as needed.

• Prepares Employee Performance Appraisal Reports (EPAR) for assigned staff that are reviewed and given final approval by the Director.

• Establishes performance standards for newspaper staff, thereby providing a division-wide set of guidance standards and development processes.

• Manages the Newspaper Division, temporary labor, interns and WIA Youth seasonal worker.

2.Mentoring: Mentors theO'odhamAction News staff so they attain the technical and customer service skills along with experience necessary to perform independently and attain further career progression goals.

3.Newspaper Operations: Assumes responsibility for all aspects of the newspaper planning, development, preparation, advertising, production and distribution.

• Gathers information and assigns stories that inform the Community about the Tribal Government, Community and stories that affect Indian Country in general.

• Assigns stories to the News Specialists (Reporters) and tracks progress to ensure deadlines are met.

• Confers with the Reporters and makes suggestions to help get the stories developed.

• Sets deadlines for news stories, articles, announcements and advertisements.

• Reads, edits and formats story copy submitted from departments, businesses, organizations, groups and individuals and evaluates to ensure correct grammar, consistency in style and readability.

• Writes, edits and prepares materials for print including layout & advertising.

• Takes event photographs as backup and as necessary.

• Coordinates newspaper inserts.

• Coordinates the on-line version of the newspaper with the OAN staff.

• Provide public relations service as needed to enhance the Community and newspaper division.

• Reviews and approves videos produced by OAN staff to ensure quality content.

4.Advertising and Marketing: Coordinates the newspaper advertising and marketing. Develops, implements and improves a comprehensive and viable advertising effort to ensure annual revenue goals.

• Makes recommendations to the Community Relations Director regarding all aspects of advertising and marketing.

5.Administration: Provides administrative management and support for the Department and for the newspaper development and production including making recommendations for overall improvement and streamlining.

• Ensures the newspaper activities conform to Associated Press (AP) style, in-house editorial guidelines, printer requirements, media law, copyright guidelines and laws as well as SRPMIC policies and procedures.

• Manages time, plans, delegates and quickly resets priorities as new situations and demands warrant.

• Monitors the newspaper advertising budget and makes recommendations for expenditures to Director.

• Monitors news daily to keep abreast of all pertinent issues.

• Approves requisitions, is responsible for the Purchasing Card (P-Card) use and supporting documentation.

• Prepares EPARs for assigned employees, sets interviews and provides evaluation to the Director for review and final approval.

6.Miscellaneous: Performs other job related duties as assigned by the Community Relations Director.

Knowledge, Skills, Abilities and Other Characteristics:

• Knowledge of the culture, history and government of the Salt River Pima - Maricopa Indian Community.

• Knowledge of public information/relations principles and practices.

• Knowledge of the basic photography techniques.

• Knowledge of newspaper production including layout and design, pre-press and production.

• Knowledge of internet web page maintenance.

• Knowledge of AP news writing style, grammar, headline and caption writing and page layout.

• Knowledge of direct mail processes and reader database management.

• Knowledge of advanced customer service principles and techniques.

• Knowledge of department policies, practices and procedures.

• Knowledge of the principles and practices of employee supervision including training and performance evaluations.

• Skill writing feature stories, news stories and other public information/relations articles.

• Skill identifying and maintaining confidentiality of sensitive and important information while using diplomacy and tact.

• Skill preparing and marketing effective advertising copy.

• Skill developing andmaintaining effective working relationships at all levels of the Tribal Government and Community as well as with representatives from external organizations.

• Skill translating research data for advertising, subscriptions and writing news and feature copy.

• Skill developing content of the newspaper and Word Press website.

• Skill with Adobe Creative Cloud software InDesign required for newspaper and web based production.

• Skill with strong planning and project management abilities.

• Skill with business practices, management and financial operations.

• Skill reviewing the work of others to ensure accuracy and conformity with department policies and procedures.

• Skill preparing written correspondence and reports.

• Ability to provide exemplary "news judgment".

• Ability to multi-task.

• Ability to provide complex decision-making and problem-solving.

• Ability to effectively manage production deadline stress and perform well under pressure.

• Ability to clearly and effectively communicate verbally and in writing.

• Ability to adapt to changing work situations and assignments.

• Ability to respond to inquiries in a timely, accurate and courteous manner.

• Ability to identify problems and analyze alternatives in order to develop viable recommendations for projects and assignments.

• Ability to read, comprehend, interpret and follow complex verbal and written instructions.

• Ability to produce effective business correspondence and reports using proper sentence structure, punctuation, grammar and spelling.

• Ability to work under pressure by handling significant problems and tasks simultaneously and/or unexpectedly as deadlines approach while maintaining a professional, positive and enthusiastic attitude.

• Ability to lift and carry 25 lbs.

Minimum Qualifications

• Education: A Bachelor's Degree from an accredited college or university in Journalism, Communications, Public Relations or closely related field required.

• Experience: 4 years or more full-time work experience as a print and electronic media editor with 2 years being in a management role; newsroom, public relations or closely related work required.

• Equivalency:Any equivalent combination of education and/or experience that would allow the candidate to satisfactorily perform the duties of this position, will be considered.

• Underfill Eligibility:An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.

Special Requirements

• Will be required to work outside normal business hours including nights, weekends and holidays.

• Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check.

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required:1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods:

1. attach to application

2. fax (480) 362-5860

3. mail or hand deliver to Human Resources.

Documentation must be received by position closing date.

The IHS/BIA Form-4432 is not accepted.

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.