Community Program Specialist II - Housing Rehabilitation Program Manager

Description

The City of Roanoke is seeking a Community Resources Specialists II to monitor US Dept. of Housing and Urban Development (HUD) assisted programs including reviewing activities to determine compliance with the programmatic and financial terms and conditions of agreements and applicable federal, state and local laws, regulations and other requirements. Complex administrative and technical work functions related to grants management that requires interpretation, judgment and determining appropriate processes to be used.

Monitors contracts with outside agencies as well as internal departments for Community Development. Responsible for development of HUD reports, including data entry and draw down of federal funds using Integrated Disbursement and Information System (IDIS) database. Assists in the preparation of the City's 5-Year Consolidated Plan, Annual Plan and Consolidated Annual Performance Evaluation Report (CAPER) to HUD.

Bachelor's degree from a four-year college or university with course work in finance, accounting, business, or a related field, 3-5 years experience in contract administration, financial management or equivalent combination of education and experience. Prior experience working with federal grant programs, affordable housing, mortgage services, human services or community development preferred. Certification as Housing Counselor preferred.

The Housing Rehabilitation Program Manager monitors US Department of Housing and Urban Development (HUD) assisted programs including reviewing activities to determine compliance with the programmatic and financial terms and conditions and applicable federal, state, and local laws, regulations and other requirements for housing rehabilitation projects in the City of Roanoke.

The Program Manager performsroutine administrative and technical work functions related to grants management that requires interpretation, judgment and determining appropriate processes to be used to administer the delivery of the program. Responsibilities include coordination between partner organizations for project collaborations, completion of environmental assessments, maintain database and file management, and will be responsible for monitoring program's achievements and compliance with standards and regulations.The position will monitor the budget, approve payments, and track the program's financial accounting systems in accordance with established accounting procedures.

Requires highly organized work process and attention to detail, ability to work independently as well as in team environment, flexible and strong work ethic. Bachelor's degree from four-year college or university in business or accounting, project management experience, and three to five years experience and/or training in contract administration, financial management, or equivalent combination of education and experience. Prior experience working with federal grant programs, affordable housing, housing rehabilitation, mortgage services, human services or community development preferred.

The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.

To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.

This is an exempt position.

Examples of Duties

SUMMARY

Performs advanced technical work involving planning and monitoring of financial programs in support of the Community Resources Division

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Monitors HUD assisted programs including reviewing activities to determine compliance with the programmatic and financial terms and conditions of agreements and applicable federal, state and local laws, regulations and other requirements.

Develops and administers financial agreements and processes agency payments for satisfactory performance

Assists in preparing the City's 5-year consolidated Plan, HUD Annual Update, and HUD Consolidated Annual Performance Evaluation Report (CAPER)

Manages HUD's Integrated Disbursement and Information System (IDIS) for monthly draw downs and financial and beneficiary reporting.

Reconciles IDIS financial data with city's Advantage accounting system for monthly and annual financial reports.

Responsible for preparation of materials and documents for annual and periodic audits of HUD funded programs and activities.

Assists in managing annual and periodic reports regarding HUD funded activities, including Section 3, Labor and MBE/WBE reports.

Assists in the review of annual applications for funding and eligibility of activities proposed by internal and external agencies.

Assists in the development of guidelines and policies for various programs and activities funded with HUD grants.

Compiles information for reports and transactions and assists in consolidation and presentation of data

Serves as liaison with Fair Housing Board and coordinates semi-annual public training for realtors, landlords, and tenants in issues concerning fair housing laws and practices.

Capable of providing general to detailed information regarding fair housing practices and/or certified housing counselling to citizens.

Provides complex administrative and technical work functions related to grants management that requires interpretation, judgment, and determining appropriate processes to be used.

Develops, coordinates and makes presentations to various groups to educate and inform of guidelines, regulations and best practices of managing HUD funded activities.

Provides guidance and assistance to supporting personnel assigned to administering HUD funded activities.

Acts in the capacity of Community Resources Program Administrator in his/her absence.

Assists with special projects as needed.

SUPERVISORY RESPONSIBILITIES

This job has supervisory responsibilities only in the absence of Community Resources Program Administrator.

Typical Qualifications

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor's degree from a four-year college or university with course work in finance, accounting, business, or a related field, 3-5 years experience in contract administration, financial management or equivalent combination of education and experience. Prior experience working with federal grant programs, affordable housing, mortgage services, human services or community development preferred. Certification as Housing Counselor preferred.

Supplemental Information

LANGUAGE SKILLS

Ability to read, analyze, and interpret complex documents. Ability to make appropriate recommendations.

Ability to respond effectively to sensitive inquiries or complaints orally and in writing. Ability to make effective presentations to management, employees, public groups, and/or boards of directors.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to deal with problems in difficult phases. Ability to interpret a variety of information and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle, or feel; and reach with hands and arms.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.