Community Program Manager-Ses - 40000608

Requisition No: 830218

Agency: Commerce

Working Title: COMMUNITY PROGRAM MANAGER-SES - 40000608

Pay Plan: SES

Position Number: 40000608

Salary: $60,000 - $65,000/Annually based on experience

Posting Closing Date: 07/01/2024

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• Anticipated Vacancy*
• Previous applicants are being considered and do not need to reapply.*

OB TYPE: FULL TIME COMMUNITY PROGRAM MANAGER - SES (830218)

POSITION LOCATION: Tallahassee, FL

Our Organization and Mission:

FloridaCommerce works across the state to support Florida's economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-800-955-8771 or the Florida Relay Service - 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Work You Will Do:

This position serves as the Community Program Manager in the Bureau of Economic Self-Sufficiency, within the Division of Community Development. This position is responsible for the general management, planning and administration of the Weatherization Assistance Program (WAP).

The Difference You Will Make:

The Weatherization Assistance Program (WAP) annually provides grant funds to community action agencies, local governments, Indian tribes, and non-profit agencies to provide specific program services for low-income families of Florida. These entities provide program services throughout the state. The mission of the program is to reduce the monthly energy burden on low-income households by improving the energy efficiency of the home.

The Community Program Manager will oversee the day-to-day contract and/or grant management functions of the WAP; supervises and evaluates the work and work performance of assigned unit staff including leave decisions and time sheet approval; maintain employee performance and accountability; identify unit staffing needs, and support employee professional development and training, including leave decisions and time sheet approval; provide occasional assistance with the Low Income Home Energy Assistance Program (LIHEAP) and the Community Services Block Grant (CSBG) Program, as needed.

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies. Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

• Furthers Florida's economic vision by providing support that enhances the economy and develops, safe, and healthy communities.

• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.

• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.

• Works collaboratively to optimize the effectiveness of FloridaCommerce's available resources and tools.

• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

Where You Will Work:

Tallahassee is Florida's Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida's Big Bend. FloridaCommerce's main office is in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state's Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state's annual budget. Being in Tallahassee will guarantee you a unique experience, professional growth, entertainment, and culture. Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/ )

• Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).

• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

• Within a state having no state income tax for residents of Florida

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

• State Group Insurance coverage options+

(health, life, dental, vision, and other supplemental option)

• Retirement plan options, including employer contributions (www.myfrs.com)

• Nine paid holidays and a Personal Holiday each year

• Annual and Sick Leave Benefits

• Student Loan Forgiveness Program (Eligibility required)

• Flexible Spending Accounts

• Tuition Fee Waivers (Accepted by major Florida colleges/universities)

• Ongoing comprehensive training provided

• Career Growth

• Highly skilled, professional environment

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

• We care about the success of our employees.

• We are always improving our technology, our tools, our customer's experiences, and ourselves.

• A rewarding experience for reliable, compassionate, and professional employees.

Pay: $60,000 - $65,000/Annually based on experience

Your Specific Responsibilities:

This position is responsible for the general management, planning and administration of the Weatherization Assistance Program (WAP). The Community Program Manager will oversee the day-to-day contract and/or grant management functions of the WAP; supervises and evaluates the work and work performance of assigned unit staff including leave decisions and time sheet approval; maintain employee performance and accountability; identify unit staffing needs, and support employee professional development and training, including leave decisions and time sheet approval; provide occasional assistance with the Low Income Home Energy Assistance Program (LIHEAP) and the Community Services Block Grant (CSBG) Program, as needed.

"Supervisory employees" are those who spend the majority of their time* communicating with, motivating, training, and evaluating employees, and planning and directing employees' work, and who have the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action, including all employees serving as supervisors, administrators, and directors, in accordance with 110. 205 (2)(W), Florida Statutes.

• Reviews and tracks state legislation and federal regulations to update unit plans and procedures and disseminates information to subrecipients.

• Develops, writes, and produces publications and guidelines to address the information needs of subrecipients and team members.

• Supervises unit staff to ensure their competence in training and monitoring of grantees. Provides oversight and compliance with program guidelines and budget development for all contracts.

• Researches and tracks federal funding and state budget issues. Tracks and reviews state and federal legislation to update various plans and procedures for the unit and disseminates relevant information to subrecipients.

• Develops plans, policies, and updates instruments for executing, managing, and monitoring of contracts and/or grants and processing of payments when appropriate; assigns tasks and local provider subrecipients to staff.

• Oversees and maintain plans for programmatic desk and site monitoring of contracts and/or grants and processing of payments when appropriate and assigns tasks and local provider subrecipients to staff.

• Reviews staff reports and makes recommendations concerning any subrecipient status change due to noncompliance.

• Serves as liaison to federal grant sources and/or state subrecipients to assist in contract and grant compliance and problem resolution.

• Designs methodologies and implements data collection and reporting procedures necessary for the preparation of required federal and state reports for WAP and LIHEAP.

• Provides technical assistance to local subrecipients and other interested parties regarding program requirements.

• Evaluates unit staff, approval of timesheets and leave.

• Attends meetings, conferences, and training as necessary to implement the unit's activities.

• Other duties as required.

Required Knowledge, Skills, and Abilities:

• Knowledge of relationships between departments of the State, Federal and local governments.

• Knowledge of modern management principles and practices of public and private business administration.

• Knowledge of grant and contract management regulations, policies, and procedures.

• Knowledge of management principles and techniques.

• Supervisory skills.

• Public speaking skills.

• Excellent listening, communication, and interpersonal skills.

• Ability to develop and to maintain a good relationship with subrecipient agency personnel, various community-based and other private and public organizations.

• Ability to exercise discretion and judgment in making professional decisions.

• Ability to work independently and demonstrate attention to detail.

• Ability to implement agency policies and procedures.

• Ability to apply research principles and methods.

• Ability to develop and conduct informal and formal training sessions, including technical assistance, to staff and subrecipient agencies.

• Ability to compile and analyze data, and prepare related reports using spreadsheets, databases, and word processing.

• Ability to understand and perform State, Federal and/or local government grant and contract management regulations and processes.

• Ability to organize and prioritize work assignments.

• Ability to exercise problem-solving skills and analytical thinking.

Minimum:

• Experience with Microsoft Word, Excel, PowerPoint, and Access.

• Experience with applying applicable laws, rules, policies, and procedures.

• Experience with collecting, evaluating, and analyzing data relating to assigned duties and responsibilities.

• Experience in establishing and maintaining effective working relationships with others.

• Experience with excellent verbal and written communication skills with outstanding customer service skills.

• Overnight and multi-day travel

• At least one year of State, Federal and/or local government grant and/or contract experience

Preferred:

• Experience with Microsoft Word, Excel, PowerPoint, and Access.

• Experience with collecting, evaluating, and analyzing data relating to assigned duties and responsibilities.

• Experience in establishing and maintaining effective working relationships with others.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.