Community Outreach Specialist/Coordinator (Full-Time) - Veterans Service Commission

Veterans Service Commission

Community Outreach Specialist/Coordinator (Full-Time)

SUMMARY

The Community Media Outreach Specialist/Coordinator works under the direction of the Director of the Medina County Veterans Service Office (MCVSO). The position is responsible for all media/outreach related to Medina County Veterans Service Office including creation and/or supervision of newsletters, press releases, social media, brochures and flyers. Responsible for the coordination, planning and supervision of outreach events and all related activities and programs. Recruits, trains and assists volunteers and community partners for participation in veterans programs. Oversees and develops volunteer programming and all outreach for the office. Will also train as a back-up/assistant to the In-take/reception office.

• In Accordance with the Ohio Revised Code Title 59 the applicant must be a veteran or, if a qualified veteran is not available, the spouse, surviving spouse, child, or parent of a veteran or other may also be considered.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

• Create, edit, produce, and distribute a variety of internal and external print and digital publications, direct mail, ad campaigns, brochures, social media and/or newsletters for Director's approval, to guide collaboration, provide information and continuously improve community relations. Prepare and distribute fact sheets, news releases, photographs, brochures, newsletters, annual reports, presentations, and other publications as requested to the Medina County Veterans Service Commissioners, media representatives and other persons who may be interested in learning about or publicizing MCVSO activities or message. Time Spent 20%

• Maintains and oversees posts on all social media accounts. Gathers information to post and handles all interaction on all social media accounts within the guidelines set by Medina County Veterans Service Commission and the Medina County Board of Commissioners. Time Spent 10%

• Meet and communicate with community partners (business, government and private) for planning and coordinating outreach events and activities as well as recruiting and partnering with new volunteers, using marketing tools such as outreach programs, e-mails, and volunteer databases. Keeping new and existing partners informed about the organization and volunteer opportunities. Collecting volunteer information, availability, and skills, and maintaining an up-to-date database. Matching volunteers to opportunities that suit their skill sets, and ensuring they understand their responsibilities and receive the proper training. Time Spent 10%

• Develop and capitalize on opportunities to provide information to media outlets via news releases, on-air shows and discussions, feature stories, video-taped segments, etc. Time Spent 5%

• Oversees planning and promotion of all programs, activities and events. Responsible for securing vendors, arranging for theme, decor, entertainment, food and all aspects of events. Time Spent: 10%

• Attends required in-service programs and staff meetings. Attends community meetings and events as appropriate. Participates in continuing education activities. Time spent: 5 %

• Assists in-take/reception office with all related duties in operating the front office. Understands the basic administrative functions of accounts receivable/payable and payroll functions within the office. Time spent: 25%

• Performs other duties as assigned. Time spent: 15%

• Is familiar with and functions in accordance with the classification specifications and agency policies and

• Presents self in a professional and culturally sensitive manner to co-workers, staff, other agency personnel and the

• Control correspondences; Returns phone calls and correspondence in a timely manner, adhering to agency policy and time

• Has general knowledge of the co-workers' functions in-order communicate with the appropriate department.

• Prepares reports and types letters as

• Maintains database needed for reports and division

• Ability to accurately key a minimum of 40 words per

• Excellent computer keyboard and database entry skills with a strong working knowledge of Microsoft Word, Excel, PowerPoint, MUNIS

• Ability to operate a variety of office equipment including, but not limited to, Xerox machines, fax machines, calculator, telephone, etc.

• Attends required meetings and

• Meets all job safety requirements and all applicable OSHA safety standards that pertain to job duties

• Performs other duties as

ASSISTS WITH THE FOLLOWING:

• Plans, coordinates and manages outreach and public relations and programing for the Prepares flyers and correspondence directly related to outreach, including marketing material and newsletter.

• Researches, reads and analyzes new material relevant to service programs and develops plans for the efficient and effective implementation and continuation of service within the

• Performs administrative functions as necessary, program services and program providers to assure services are being

"Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This job description does not constitute a written or implied contract of employment."

Qualifications:

• Any combination of experience and training that would provide the required knowledge and abilities is qualifying:

• Minimum of undergraduate degree in journalism, communications, graphic design, or a related field; one to three years' experience in a public relations and marketing preferred.

• Experience in working with volunteer/volunteer programming preferred.

• Proficiency in word processing, spreadsheet, presentation software, newsletter preparation, Acrobat Design Software, familiarity with website updates, grammar, spelling and filing.

• Valid Ohio Driver's license with clean driving record.

• Proof of adequate insurance coverage.

Additional Requirements:

• Must successfully undergo BCI background check

• Successfully complete an alcohol and drug screening

• Possess a valid Ohio Drivers License

• Provide proof of eligibility to work in the United States

COMPETENCIES/ ESSENTIAL FUNCTIONS / UNUSUAL WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• Ability to effectively present information and respond to questions from the public.

• Frequently required to talk or hear, stand, walk, use stairs, sit; use of hands and fingers to handle or feel objects, tools, or controls; and reach with hands and arms.

• Specific vision abilities required by this job include close vision and the ability to adjust focus.

• Exposed to equipment generating heat and cold.

• Ability to read and comprehend simple instructions.

• Must occasionally lift and/or move up to 25 pounds.

• Ability to travel throughout the County of Medina and surrounding areas

MAJOR WORKER CHARACTERISTICS:

• Operate and use modern office equipment.

• Strong computer skills including ability to update website, maintain and manage social media

• Ability to use whole numbers, understand systems and procedures.

• Ability to work independently.

• Maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading and writing, & operating assigned equipment.

• Write reports, business correspondence and procedure manuals

• Sufficient human relations skill to communicate standard information, to employ lines of inquiry, and to maintain harmony in a work environment.

• Working knowledge of English grammar and composition business and/or legal formats, spelling, arithmetic, filing, and record keeping.

• Time management techniques.

• Operate a personal computer.

• Regular and Predictable Attendance

• Ability to get along with others

DRUG FREE WORKPLACE POLICY:

• The unlawful manufacture, distribution, dispensation, possession or use of a controlled substance or alcohol is prohibited in the workplace of County Government.

• Sanctions to be taken against employees for violation of this policy shall result in appropriate personnel action, up to and including discharge and/ or as an alternative, requiring employee participation, in an approved drug abuse assistance or rehabilitation program. These actions shall be in accordance with the Medina County Commissioners and Veterans Service Commission's Personnel Policy Manual.

Medina County offers a competitive 'benefits and compensation package for full-time employees. Employee benefits include the following:

• Excellent Medical, Dental, Vision & Prescription Insurance options

• Life Insurance and Short-Term Disability programs

• No-cost Flex-spending Account (Section 125) Tax-Savings Plan

• Paid holidays, vacation, and sick leave benefits

• Excellent Ohio Pension/Retirement Plan (OPERS)

• Employee Wellness Program

• On-going professional training and development programs

• Deferred Compensation Plan options

• Free Parking

• Hours 40 per week

• Salary $20-$21 per hour based on experience

(Medina County Veterans Service Commission is an Equal Employment Employer. We consider applicants for all positions without regards to race, color, national origin, sex, age, disability, marital status, religion or any other legally protected status.)