Community Events Assistant (Part-Time)

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Applications for the City of La Vista's Community Events Assistant position are currently being accepted. The starting wage range for this part-time position is $19.41 - $22.00, dependent upon experience and qualifications.

Description

Under the general direction of the Community Events Coordinator, the Community Events Assistant helps with overseeing the planning, coordination, and execution of community events and activities to advance the City of La Vista's vision, goals and message.

Essential Functions (with or without reasonable accommodation)

• Intricate involvement in all aspects of planning, organizing, coordinating, implementing, and supervising City events and activities

• Assists in the development and implementation of new events, activities, and programs.

• Provides feedback and makes recommendations to enhance ongoing marketing plans and strategies to effectively promote events and activities of the City.

• Supervision for "front of house" management, event staff/volunteer coverage and supervision, alcohol management, set-up/tear down, and conflict resolution.

• Assist third party partners, vendors, and their staff during community events.

• Assist or lead onsite coordination and logistics for select facility rentals.

• Responsible for training and overseeing community and staff volunteers for select community events, recreation programs, and/or other activities.

• Build relationships with community volunteers to retain and encourage future participation.

• Responds to on-site inquiries and information requests. Address complaints or issues in a de-escalating manner and alert management on duty or other authority if further action is needed.

• Recommends opportunities for partnerships with outside organizations.

• Responsible for assisting the execution of event contracts and service agreements on the day of the event.

• Gathers feedback and provides post-event evaluations to the Events Coordinator, of all activities, attendance, and successes. Recognize and report areas of improvement for all supervised events.

• Engages with fellow team members across departments to help facilitate a thriving event program.

• Generates enthusiasm for the La Vista community from all major stakeholders and the community at large.

• Performs other duties as directed or as the situation dictates.

Knowledge, Skills, and Abilities

• Knowledge of special event planning, coordination, and management.

• Strong organizational and customer service skills with exceptional attention to detail while managing multiple tasks and changing priorities.

• Knowledge of principles and practices of effective volunteer supervision, including selection, training, evaluation, and retention.

• Must have strong interpersonal skills, including the ability to synthesize ideas and obtain cooperation from others in order to transform ideas into action. Must be skilled at communicating orally and in writing with emphasis on the ability to present ideas clearly and concisely.

• Must balance focus with flexibility, enthusiasm and patience.

• Must be willing to take ownership and initiative.

• Well-developed time management, organizational and follow-through skills.

• Must be able to work independently and as a member of a team.

• Strong leadership skills, confidence in decision making, and ability to delegate and provide clear direction to staff and volunteers during events.

• Establish and maintain positive working relationships and cooperate with City staff from all departments, volunteers, community groups, businesses, elected officials, executive leadership, and the general public.

• Ability to work effectively in fast-paced, stressful situations, and seamlessly handle multiple tasks and responsibilities.

• Ability to prepare and maintain accurate events records and reports.

• Computer skills and ability to use Microsoft Office products.

• Basic mathematical skills as well as knowledge of budgeting and expenditure monitoring principles.

• Ability to work independently, prioritize work, meet deadlines, and make decisions on the basis of established policies and procedures.

• Ability to operate office equipment such as a photocopier, fax machine, and postage meter.

• Ability to work a variety of shifts, length of shifts, days of the week, weekends, and holidays as events and activities require.

• Ability to consistently maintain regular and dependable attendance on the job.

Essential Physical and Environmental Demands

This position is expected to serve as the "front of house" and/or "technical" coordinator and primary point of contact during select community events. Some tasks will require in the office environment, performing related administrative duties.

• Work is performed both indoors and outdoors throughout the year.

• Employee is required to attend events that will take place outdoors in varying weather and environmental conditions. These event sites may be hot or cold, dusty, noisy, and hazardous.

• For work being performed in an office setting, hand-eye coordination is necessary to operate computers and various pieces of office equipment with a satisfactory level of productivity.

• While performing the duties of this job, the employee is occasionally asked to stand or sit; walk; use hands to finger, handle, feel or operate objects, tools or controls, and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; talk and hear.

• Equipment operated includes audio/visual/lighting/staging/power distribution equipment, radio communications, and golf cart/light utility vehicles.

• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

• Must be able to hear and understand voices at normal conversation levels.

• Incumbents must have the ability to transport themselves to and from locations and lift up to 45 pounds and occasionally lifts more than 60 pounds.

• Regular attendance as scheduled, or as otherwise necessary to fulfill the requirements of the position.

Education, Training, License, Certification and Experience

• Graduation preferred from (or working towards) an accredited university with an associate's or bachelor's degree in fields related to event management, hotel/restaurant management, hospitality, recreation administration, leisure studies, community programming, special events or other related fields.

• One to three years of experience in events which includes coordinating logistics and on-site management for rental clients preferred.

• Experience supervising volunteers, events, parks and recreation staff.

• Experience or expertise in setting up, operating, and tearing down technical equipment (audio, lighting, visual, staging) in a variety of event settings.

• Any equivalent combination of education, training, and experience which demonstrates the knowledge, skills, and ability to perform the above described duties will be considered.

• Outreach, marketing, and communication design experience a plus.

• Programming experience a plus.

• Sales and rental experiences a plus.

• Must possess a valid driver's license.

Note: A background check and drug screen will follow all conditional offers of employment.

EOE