This position is 100% grant funded and contingent upon grant funding. In the event the grant funding is exhausted, this position may be reduced in hours or eliminated.
Provides a variety of clerical and logistical support duties at the Community COVID-19 Response Site (Skagit County Fairgrounds) to assist Public Health with testing, vaccination, traffic, general site operations, and delivery of care kits to individuals on isolation or quarantine. As first point of customer service for the Community COVID-19 Response site, requires effective communication when working with the public. Position requires attention to detail, the ability to stand for long periods of time and to speak loudly. Full time and part time schedules are available. Spanish bilingual/bicultural candidates are highly desirable.Perform and coordinate clerical and site support activities to support Public Health with the response to COVID-19:
Daily set up
Interviewing /registering vehicle passengers with a high degree of accuracy - essential for this position.
Interviewing/registering in English and Spanish
Collecting and coordinating all required documentation including accurate labeling
Resolving onsite technical issues
Orienting and coaching new volunteers
Providing Quality Assurance checks on documents that others completed
Communicating within the Unified Command structure
Adhering to personal safety recommendations and requirements, as required by Command
Daily breakdown and sanitation
Supplemental Function Roles:
Support Team Lead
Delivery of food and care kits to individuals on isolation and quarantine.
Ensure patient confidentiality in compliance with HPMC OMS Privacy Practices and HIPAA regulations.
Adhere to and foster acceptable health and safety practices.High school diploma or G.E.D.
Minimum of two years secretarial or office work experience.
An equivalent combination of education and experience may be substituted which provides the skills, knowledge and abilities to perform the essential functions of the position.
COVID-19 vaccination is a required condition of employment for Skagit County Public Health. Proof of vaccination is required upon hire.
Spanish language interpretation highly desirable.
Requires knowledge of:
Microsoft Word, Excel and Outlook
Operation of standard office equipment including laser printers, fax machine, copy machine (including minor maintenance), 10-key calculator, typewriter, computer, scanner and multiple line telephone.
Office procedures and practices, correspondence and report preparation.
Filing systems and information retrieval procedures.
English grammar, composition, and standard forms.
Requires the ability to:
Communicate effectively with the public and co-workers, both in person and on the telephone, using tact, discretion and courtesy.
Maintain confidentiality and follow policies and procedures.
Ability to function effectively and efficiently in a busy, stressful and multitasking environment
Work independently with good organizational skills, prioritizing work to perform all assigned duties in a timely manner with a high level of accuracy.
Work effectively with a computer, utilizing various spreadsheet, word processing and database software.
Multi-task work assignments, in a very busy environment.
Alphabetize documents and calculate numbers
Ability to type 60 w.p.m. utilizing computer
Operate and use standard office equipment including computer, 10-key calculator, photocopy and facsimile machine, typewriter, laser printers, and multiple line telephone.
Function well as a team member.
Licenses and/or Certifications:
Valid Washington State driver's license.
Ability to be licensed as a Notary Public.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
Work is primarily performed at the Community COVID-19 Response Site (Skagit County Fairgrounds). . Work may require standing for long periods, with occasional bending, stooping or lifting of equipment or files up to 40 pounds. Hand-eye coordination is needed to operate office equipment. You may be exposed to inclement weather, communicable diseases or other unpredictable situations.
Those present at a Covid-19 testing and vaccination location. Exposure to hazardous driving conditions and communicable diseases may occur.
Following review of applications and resumes, the highest qualified applicants will be interviewed and may be tested. After a selection is made, all applicants not selected will be notified in writing. Skagit County reserves the right to use applications received for this posting to fill any other positions within this classification which may open within six months following the closing of this position.
Skagit County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. It is the policy of Skagit County to follow all federal and state laws to ensure non-discrimination in its employment practices.
American with Disabilities Act (ADA) Notice: Individuals, who need an ADA accommodation to complete the application, test or interview process, please call: (360) 416-1380.
The statements contained herein reflect general details as necessary to describe the essential functions of this position, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Changes to the position description may be made at the discretion of the employer.
County Of Skagit