Communications Coordinator/Assistant

The Rotary Foundation Evanston , IL 60201

Posted 7 days ago

Job Title: Communications Coordinator/Assistant

Area: Communications

Reports to: Chief Communications Officer, General Manager

Classification: Non-Exempt

Location: Evanston, IL

(Currently working remote but will return to office - must be willing to relocate or currently live in the Chicagoland area)

Organization Overview

Rotary is a membership organization that unites people from all continents and cultures who take action to deliver real, long-term solutions to pressing issues facing our communities and the world. Each year, Rotary members expand their networks, build lasting relationships, and invest more than $200 million and 16 million volunteer hours to improve lives and create positive change in the world. In exchange for hard work and dedication in support of Rotary's clubs, members and other participants, and their humanitarian service projects, our employees receive competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. To learn more, visit

Rotary's Commitment to Diversity

As a global network that strives to build a world where people unite and take action to create lasting change, Rotary values diversity and celebrates the contributions of people of all backgrounds, regardless of their age, ethnicity, race, color, abilities, religion, socioeconomic status, culture, sex, sexual orientation, and gender identity.

General Overview

Are you excited to be part of a global communications team working to build the brand of an organization making a difference around the globe? This role provides support to the Rotary Communications team and to the Chief Communications Officer.

Are you great with colleagues and able to take initiative and work independently? We need a dedicated team member who can support significant communications group projects. This includes facilitating teamwork among the broader team by tackling administrative functions efficiently and responding to inquiries from members around the globe.

Do you have great organization skills? The Communications Coordinator helps with planning and execution on initiatives and assists on special projects.

Do you like communicating and helping to support story telling with a purpose? This role supports and helps create a diverse-thinking, creative, solutions-oriented environment where our work helps to build a stronger organization and ultimately stronger communities worldwide.

You Will Have

  • Ability to manage confidential issues with great discretion and professionalism

  • Good communications and interpersonal skills essential

  • Strong organizational skills with high attention to detail and commitment to accuracy

  • Ability to handle multiple tasks and to prioritize appropriately

  • Ability to work efficiently with detail under time constraints

  • Good writing skills for communication with a variety of constituents

  • Excellent customer service, negotiating, and team building skills

  • Strong interpersonal skills required to work with colleagues

  • Ability to effectively prioritize and work independently and as a team member

  • Multi-cultural sensitivity is essential

  • Proficiency with Microsoft Office required (Word, Excel, PowerPoint, Outlook)

  • Understanding of marketing and communications

  • Understanding of budgeting for many cost centers and teams

  • Excellent PowerPoint skills

  • Effective problem-solving abilities

  • Strong analytical and organizational skills

  • Minimum 3-5-year experience working in a similar role

  • Bachelor's degree or equivalent

You Are Good At

  • Written and oral communication

  • Showing attention to detail

  • Prioritizing workload

  • Giving and receiving constructive feedback

  • Making decisions

  • Organization

You Will Be Responsible For: Coordination and Support

This Also Includes

  • Your key responsibility is coordinating activities under the General Manager and for the broader communications team. This includes providing administrative support such as presentation preparation, meeting agendas, outcomes and setup, handling communications to colleagues and Rotary club members.

  • Support the team for meetings of the Board of Directors, Rotary Foundation Trustees and Communications Committee, including communication with members, drafting items for advance materials, preparing meeting minutes, and ensuring timely distribution of those items.

  • Coordinate contract review process for significant communications agency vendors.

  • Liaison with the Finance Team, coordinating the meetings and review of the $20M plus communications budget.

  • Coordinate planning and execution of communications initiatives and projects as assigned.


In this role, you are communicating and interacting with constituents, colleagues and others. The position is responsible for:

  • Handling inquiries to the communications team, responding to general inquiries via email or phone.

  • Maintaining and writing materials for internal portal pages, SharePoint and MS Teams.

  • Responding to Rotarian requests for marketing materials.


  • Drafting key presentations for internal and external events.

  • Preparing expense statements and reconcile corporate credit card expense reports.

  • Maintaining key Communications group electronic files (budgets, contracts, etc.)

  • Coordinating procurement services for the group by creating purchasing orders and managing contracts.

  • Serving as the liaison to the Rotary Finance team.

  • Maintaining staffing updates

Other Duties As Assigned

Other duties may include, but are not limited to, working with Rotary's customers on inquiries, and working on special projects.

Leadership Attributes

  • Communication: Be open to receiving ideas from diverse viewpoints and able to communicate messages so that they are universally understood.

  • Collaboration: Builds partnerships and works jointly with others to meet shared objectives.

  • Productivity: Able to generate results that moves Rotary toward achieving its goals.

  • Accountability: Have a clear sense of ownership and take personal responsibility for actions.

  • Adaptability: Respond to changes willingly and recognize when to adjust based on the situation.

Why work for Rotary?

  • Generous medical, dental, and vision benefits package

  • Progressive 401k matching contributions

  • Above market and generous paid time off package

  • Tuition reimbursement

  • Professional development opportunities

  • On-site cafeteria and coffee bar with special pricing for Rotary employees

  • Flextime-several different work schedules to choose from

  • Close to CTA, Metra, a variety of stores, and many fo

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Communications Coordinator/Assistant

The Rotary Foundation