Communications & Administrative Specialist

Office: Public safety

Reports to: Director of Public Safety

Work Period: 12-month

Hours: Full-time

Overtime: Non-Exempt

Job Grade: 8

General Summary: ensures effective communication, administrative efficiency, and operational support within the Office. Reports to the Director of Public Safety and works with co-workers, other law enforcement personnel, services agencies, faculty, students, and staff to maintain continuity in the provision of quality safety services.

Diversity is a core value at Agnes Scott. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. We believe that an organizational culture of diversity, inclusion and belonging among Agnes Scott staff and faculty ensures we are best able to provide an equitable, inclusive and diverse learning environment where all our students feel that they belong.

Essential Job Functions:

• Provides administrative support to Director of Public Safety and the office of Public Safety.

• Coordinate with command staff and agency personnel to develop information content and ensure alignment with departmental objectives.

• Manages the dissemination, promotion, and marketing of programs, events, and incidents through diverse channels including newsletters, social media platforms, departmental websites, brochures, in-house videos, and community presentations;

• Creates, prepares, and proofreads emails, memos, correspondence, reports, and other documents or communications as requested, ensuring accuracy and adherence to established standards.

• Assists with coordinating and scheduling office meetings and events, including securing space, equipment, and catering arrangements; provides logistical support during events as needed ensuring a smooth process.

• Assists with records management including filing, correspondence, analyzing data, tracking, and archiving files in accordance with office policy.

• Maintains department purchasing card (PCard), cash and/or credit card.

• Assists with managing and reconciling department expenses and payroll.

• Manages all aspects of social media activities and communications, including content creation, scheduling, and engagement.

• Responsible for web content creation, monitoring, and digital asset production to ensure accurate and up-to-date information.

REQUIREMENTS

Education: BA/BS in Communications, Public Relations, Business Administration, or related field.

Experience: Minimum of 5 years of communications or administrative experience or combination of.

Knowledge/Skills/Abilities:

• Ability to communicate effectively

• Proficiency in Microsoft Office suite, social media platforms, and web content management systems.

• Acute knowledge of budget operations

• Demonstrated ability to work independently

• Ability to multitask & prioritize projects

• Strong organization skills and attention to detail

Other:

• Occasional travel & Irregular hours

PHYSICAL DEMANDS

Intermittent sitting, standing, stooping, crouching, walking, and occasional moving of light objects. Work is performed in an office.

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

APPLICATION PROCESS

Please apply online. Position is posted until filled. Due to the overwhelming response to the college's staff openings we are unable to respond personally to individual telephone inquiries. No faxed submissions please.

EEO

Agnes Scott College does not discriminate on the basis of, race, color, national origin, religion, sex, sexual orientation, age, veteran status, disability or genetic information, gender identity and gender expression or any other characteristic protected by law in its employment. Agnes Scott College has a strong commitment to diversity and urges members of underrepresented groups to apply.

Health & Safety Measures

All persons hired by Agnes Scott College must submit proof of COVID-19 vaccination prior to starting employment unless they have been granted an exemption based upon a medical or religious reason.