Communications & Administrative Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Reception

• Answering phone calls and

• Welcoming guests at the office front door

• Receiving and sorting office-wide mail and packages

• Direct Congregation Communication

• Weekly email newsletter and other emails to the congregation

• Bulletin- creating, printing, folding

• Song sheets- creating in collaboration with worship director and printing

• Worship slide presentation- collaborating with the worship director

• Updating social media platforms (NCF app, Facebook, Instagram, WhatsApp, etc.)

• Church Announcements- on websites and Sunday morning

• Communicate church announcements with Francophone congregation

• Administrative Assistance to pastors and executive administrator for communications

• Send email communication to NCF and RSL employees as needed

• Order food for monthly staff training

• Record and post recording of monthly staff training to YouTube

• Organizing Sunday morning schedule

• Email slide team with sermon scripture and Ministry Moments

• Email Sunday morning preaching and worship schedule weekly to team

• Coordinate bi-monthly Ministry Moments

• Email monthly preaching and worship schedule to team

• Collaborate with pastors weekly to receive and distribute their sermon texts and slides

• Manage websites, content, and subscriptions for New City Fellowship and Restore St. Louis

• Manage Google email group lists- staff, elders, deacons, house church leaders, etc.

• Update and print ministry publications for Info Desk in gym lobby

• House church guides

• Visitor guides

• Core Values booklet

• Other flyers as needed

• Events Coordination

• Maintain NCF yearly calendar of events

• Think through each month and set up events as needed

• Add events to Subsplash events page and NCF Google calendar

• Communicate with building manager to reserve building space for each event

• Communicate with ministry leaders to plan and publicize events

• Adult Ed/Discipleship classes

• Coordinate with pastors to set up class schedule, reserve facilities, and confirm childcare

• Prep class materials, signage, etc.

• Membership and Baptisms

• Coordinate with pastors to set up and communicate membership classes, interviews, and reception dates

• Record membership transfers to and from NCF

• Coordinate with pastors to set up baptism dates, baptism elements, and baptism certificates

• Office Tasks

• Manage lobby, front desk, and printer areas

• Order office supplies and printer toner cartridges

• Monthly trips to Costco for kitchen supplies (sugar, coffee, soap, paper towels, etc.)

• Communicate with cleaning staff for office needs

• Miscellaneous

• Update contact management system with new members, baptisms, and changes of address

• Complete background checks for NCF and RSL ministries as needed

• Deliver worship laptop, song sheets, and bulletins to the church building at 82nd Street weekly

• Set up lobby and info desk

Salary: Hourly

Requirements

EXPERIENCE

Required:

• Communications/Marketing experience

Preferred:

• Attendance at New City Fellowship University City site

• Cross-cultural experience

• Training in NCF core courses

• Microsoft Office (particularly Publisher)

How to Apply

Please send resume and cover letter to tony@ncfstl.org. Call Tony if you have questions 314-726-2302 x223.

Primary Contact: Tony Thompkins

Email: tony@ncfstl.org

Phone: 3147262302

Apply Online: View